The Division of Accounting Services provides a full range of financial accounting services that meet strict Federal financial management requirements and applicable Federal accounting and transaction standards.
PSC Accounting Services use the Unified Financial Management System (UFMS), an online, real-time application that accepts both manual and electronic input. UFMS enables customers to perform accounting edits and validations, and supports the HHS Consolidated Acquisition Solution, utilizing general and subsidiary ledgers. PSC Accounting Services also manage the PSC Debt Collection Center, which provides HHS-wide payroll accounting services for HHS civilian employees and Commissioned Corps Officers, and supports the billing and collection functions for PSC service managers.
PSC Accounting Services is committed to the highest quality of support to PSC customers and provides a broad range of services including UFMS/iProcurement, FBIS and MACCS Help Desk support, financial issues analysis, financial systems training, customer communications and outreach.
Accounts Payable Branch
The Accounts Payable Branch (APB) consists of distinct operational areas and these areas are broken down into sections to account for Commercial/Private Payables, Federal Government Payables (IPAC), Obligation Control and Travel Payments for the PSC and customer agencies.
Accounts Payable Branch Contact
Olu Olarinde, the APB Branch Chief
The Commercial Payables section under Accounts Payable Branch (APB) process all Accounts Payable activities within the accounting system, commercial payments from vendors, credit card purchases, contracts, utilities, EEOC settlements, benefit claims, scholarships, stipends, loan repayment programs and their corresponding tax reporting and filings (W-2s and 1099-Misc).
Commercial Payments Section Contact
The Government Payables (IPAC) Section handles all intergovernmental buy/sell transactions in which the PSC and its customers procure products and services through other federal agencies. The section reviews invoices and posts payments to intergovernmental suppliers and clears accounting errors that result from payment processing.
The Grant Accounting and Obligation Control section is responsible for ensuring that grant data (obligations, expenditures, and advances) in the Unified Financial Management System (UFMS) and Payment Management System (PMS) align and is successfully posted to the accounting system. In addition, the section is responsible for obligating manual purchase orders received from the PSC Serviced Operating Divisions and processing IProcurement unsync documents from PRISM.
The Travel section ensures that appropriate travel related transactions are reflected in the accounting system. This section ensures, travel reimbursements are ultimately paid to the correct recipient; performance of pre and post payment audits; reconciliation and payment on the Centrally Billed Account; and processing/resolving travel related posting issues in the accounting system.
Travel Payments Status Contact
Travel Payments Helpline
APB utilizes the Unified Financial Management System (UFMS) as the fiscal tool to ensure accounting accuracy when initiating proper payments against available funding, tracking payment status, reconciling transactions and adhering to overall financial reporting requirements, theory, concepts and practices, regulations and legal requirements such as Prompt Payment Act, Anti-Deficiency Act, Debt Collection Improvement Act, Improper Payment Elimination and Recovery Improvement Act 2012 and Departmental guidance.
Accounts Receivable Branch
The Accounts Receivable Section is responsible for all intergovernmental accounts receivable and recordation of the transactions in UFMS. Accounts Receivable responsibility is to invoice and collect money which customers owe to the PSC and the PSC Serviced Operating Divisions. Collections are the key functions that enable the PSC to produce revenue, generate cash flow and maintain operations.
Accounts Receivable Contact
PSC Accounts Receivable manages and maintains the PSC's Revenue Invoicing Cost Estimation System (PRICES). PRICES is the primary system used by the PSC & OS Service and Supply Fund activities to record customer agreement terms, prepare and deliver customer invoices and report on reimbursable activities.
The Debt Collection Center has provided debt collection services to customer agencies since it was established in 1995. In May 2002, the United States Department of the Treasury designated the Program Support Center as a debt collection center. This Treasury authority is certified through January 29, 2023.
Debt Collection Center Contact
Financial Control Branch
The Financial Control Branch (FCB) is responsible for ensuring the integrity of the Unified Financial Management System (UFMS) general ledger module which serves as a basis for a portion of the HHS financial statements. The FCB also serves as the liaison with the Department of Treasury for commercial payments as well as the document control point for incoming checks.
Financial Control Branch Contact
The General Ledger/Reconciliation Section is responsible for the oversight of the General Ledger for the PSC set of books in the UFMS. This support covers the oversight of various budgetary resource transactions including warrants, interdepartmental delegations of authority (IDDA), non-expenditure transfers (SF-1151), allotments, and allowances. The section is also responsible for assisting in the monitoring of funds control issues as well as establishing UFMS tables including appropriations, funds, vendor/supplier files and CAN-BACS.
General Ledger/Reconciliation Section Contact
The Disbursing Services Section – is responsible for processing incoming documentation to the Division of Accounting Services. It also serves as a Payment Liaison with the Treasury Department for commercial payment transactions including verifying final payments and processing refunds and check returns.
Disbursing Services Section Contact
The Systems Accounting Branch (SAB) maintains central automated accounting and finance systems that support operations for the Program Support Center, a number of HHS agencies, and hundreds of locations located throughout the country.
Systems Accounting Branch Contact
The Unified Financial Management System (UFMS) is the Department of Health and Human Service's integrated department-wide financial management system which supports all of PSC's Accounting Services and reporting. The UFMS Site Support Section supports the PSC UFMS set of books for PSC and customer agencies. This support largely consists of functional and technical support of change management and related activities such as: research and analysis, troubleshooting, testing of system code, testing system upgrades and enhancements SAB also executes month-end and year-end closing of UFMS working closely with other branches and module experts in PSC/FMP/AS.
The UFMS Site Support Section supports the Managing Accounting Credit Card System (MACCS) ©. MACCS© allows federal authorized purchase card holders to manage and track all credit card purchases, create accounting obligation transactions at the time of cardholder entry or authorization, import credit card transactions received electronically from the credit card processing center, and reconcile those transactions with the cardholder's transactions. MACCS© handles disputes of credit card transactions, credit tracking and processing, and establishes disbursement accounting transactions from reconciled records authorized for payment, and can then forward them into UFMS for processing.
The UFMS Site Support Section supports the Financial Business Intelligence System (FBIS) which provides access to report derived from UFMS. FBIS is a system integrated with UFMS that allows reports to be generated based on the UFMS databases to assist executives and operations staff with data analysis.
UFMS/FBIS support Contact
SAB supports the operations and maintenance of the Debt Management and Collection System (DMCS) which provides a systematic interface of non-federal debt-related transactions that accounts for all debt transactions serviced by the PSC. This interface results in the production of accounting transactions and collection reports to accomplish accounting requirements and non-federal debt accounts receivable reconciliation. Features of the DMCS include the following:
- Accruals (interest, late charges, administrative costs)
- Archiving (closed accounts with retrieval)
- Comments Screen (free form)
- Demand Letters/Invoices (automated intervals/ad-hoc, maintain/store history, billing statements with micro-encoded tear off portion)
- Functionality/Versatility (management of portfolios at various levels)
- Interfacing Capabilities – Online/Batch (Accounting System,
- Collection Agency, Credit Reporting Agencies, Imaging, Internal Revenue Service (IRS), Lock Box, Pre-claims Assistance, Treasury Cross Servicing, Treasury Offset Program)
- New Account Establishment
- Processing Flexibility (perform processes based on certain parameters)
- Query Capabilities
- Reports (automated reports on a recurring and ad hoc)
- Tracking/Managing Portfolios with data elements for specific program outputs
- Transactions (ability to transact all forms of debt management business including
- write-offs, interest recalculations, debt reconstructions, archive and retrieval)
DMCS Support Section Contact
The Payroll Accounting Service maintains the Accounting for Pay System (AFPS) interface, which provides a complete payroll accounting solution. AFPS gives customers online capability to manage payroll costs at the Common Accounting Number (CAN) level and the ability to change the distribution of costs as necessary.
Services offered include:
- Payroll reconciliation
- Systematic interface for payroll accounting information needed to account for disbursements, obligations, and accruals for personnel costs
- Collection and disbursement of payroll items such as income taxes and unemployment benefits
- Reporting of payroll items to Treasury, states, Internal Revenue Service, and Department of Labor
- Preparation of SF-224, the monthly Statement of Transaction, and a variety of payroll and annual Departmental pension reports
Accounting Service Contact