A Privacy Impact Assessment (PIA) explains how HHS collects, uses, shares, and protects personal information. Federal law requires agencies to complete PIAs when they develop or operate systems that collect personally identifiable information (PII).
PIAs help identify and reduce privacy risks before and during the operation of these systems. They also promote transparency by informing the public about how their information is handled.
There are two main types of PIAs:
- System Privacy Impact Assessments review HHS information systems that collect or maintain personal information. These assessments describe what data is collected, why it is needed, how it is protected, and who has access to it.
- Third-Party Website and Application PIAs apply when HHS uses websites or digital tools that are not operated by the federal government, such as social media platforms or other external services. These assessments explain what information may be shared with the third party and how privacy risks are managed.
Together, these assessments promote transparency and help ensure that personal information is handled responsibly and in accordance with federal law.
System Privacy Impact Assessments
Titles II and III of the E Government Act of 2002 require federal agencies to evaluate systems that collect PII and assess the privacy risks. Agencies meet this requirement by completing a Privacy Impact Assessment (PIA). At HHS, each division is responsible for completing and maintaining PIAs for all of its systems, whether they are still being developed or already in use. Once a PIA is completed, it must be made publicly available to support transparency and accountability.
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NIDDK Central Repository
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NIDDK GSS NIDDK On-Site Web and Apps
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NIDDK GSS United States Renal Data System (USRDS)
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NIEHS ALL-Strategic-Plan (NIEHS-StratPlan)
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NIEHS DLH Infinibyte-Qualtrics (DLH-IQ)
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NIGMS Meeting Registration System (MREGS 3.0)
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NIH Business System Cloud
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NIH Clinical e-Protocol Writing Tool
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NIH Data Science Website
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NIH Enterprise CSO Red Team Infrastructure
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NIH Enterprise Directory
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NIH Enterprise Ethics System
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NIH Freedom of Information Act Program
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NIH Google Workspace
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NIH InfoSec Archer
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NIH OD GSS_DPI TeamMate T4
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NIH Office of Clinical Research Training Application
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NIH Qlik Sense Cloud - Administrative
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NIH Qlik Sense Cloud - Intramural
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NIMH Cogmood Application
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NIMH Data Archive (NDA)
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NIMHD GSS Health Disparities Research Institute (HDRI)
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NIMHD GSS: Portfolio Analysis Tool (PAT)
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NIMHD SCHARE Data Repository (SDR)
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NLM BBIS Database of Genotypes and Phenotypes (dbGaP)
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NLM Contact Info
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NLM Data Center
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NLM Data Center ClinicalTrials.gov
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NLM Data Center: MEDLARS: DOCLINE
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Nutrition - Pronutra
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OD ChIRP Chat - Administrative
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OD ChIRP Chat - Extramural
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OD ChIRP Chat - Intramural
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OD General Support System
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OD GSS_DPI TeamMate T4
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OD Mailchimp
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Office of Human Subjects Research Protections - Cloud
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Office of Portfolio Analysis Tools Suite
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OITE Content Management System
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ORS DOHS Integrated Pest Management System (IPMS)
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ORS Investigations Audio Visual
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ORWH Application Portal
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Personalized Environment and Genes Study
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Physical Access Control System Access Expert PACS AE
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Physical Access Control System Continuum Interconnectivity System PACSIS
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PubMed and PubMed Central
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Qlik Sense Cloud - Extramural
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Research Advocate System RAS
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Research and Training Opportunities
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Research Training Programs Web Site
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Secure Physical Access Control and Environmental Systems SPACES
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ServiceNow CSM for User Support in OER
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SharePoint Platform (SPP)
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Specialized Scientific Jobs
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Symantec Data Loss Protection
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Synthesize, Analyze, Adjudicate, & Vet Information
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Take Your Child to Work
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Technology Information Management System
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UMLS Metathesaurus License
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Annual Report on Possible Research Misconduct System – Cloud
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ASFR Present Responsibility and Integrity Management System
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ASPR Disaster Telemedicine Platform
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ASTP WordPress VIP
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Commissioned Corps Payroll - Cloud
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Debt Management and Collection System
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Disaster Medical Information Suite
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Enterprise Human Capital Management
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FedHR Navigator
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Grants.gov Cloud
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HHS Office 365
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HHS OGC Matter and Time Tracking Cloud System
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IBx Connect Smartsheets
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Identity and Access Management System at HHS
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Interactive Service Management
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Managed Application Hosting Center
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Managing & Accounting Credit Card System
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OASH-Force
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OASH Smartsheet
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OASH Unified Web
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Office Acquisitions (OA) Document Routing Tool
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Office on Women's Health Websites
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ONC JIRA Service Manager
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Program Information Management System
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PSC-WS: Customer Agreement Module
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PSC-WS Acquisition Reporting System
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Revenue, Invoicing, and Cost Estimation System
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Robotic Process Automation System
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Secretary Policy System
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Behavioral Health Services Information System
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Buprenorphine Waiver Notification System
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CSAT Opioid Treatment Program Extranet System
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Grants Review and Honorarium Payment Support System
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Minority Fellowship Program Coordinating Center
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National Substance Use and Mental Health Services Survey
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Performance Accountability Reports System
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Program Evaluation for Prevention Contract
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Projects for Assistance in Transition from Homelessness Data Exchange
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Public Engagement Program PEP V2
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SAMHSA Performance Accountability Reports System
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Third Party Websites and Applications Privacy Impact Assessments
Office of Management and Budget (OMB) Memorandum M-10-23 requires federal agencies to evaluate their use of third party websites and applications to ensure personal information is protected. Agencies meet this requirement by completing a Privacy Impact Assessment (PIA). At HHS, each division is responsible for completing and maintaining PIAs for the third party websites and applications it uses. Once completed, these PIAs are made publicly available to promote transparency and accountability.
PIA is still undergoing Section 508 conformance changes. If you need assistance, please reach out to PrivacyProgramMailbox@hhs.gov.