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HHS Facilities Program Manual

August 2022

Office of the Assistant Secretary for Administration Program Support Center Real Property Policy and Strategy

Table of Contents

Preface

Acknowledgments

  1. Administration
    • 1.1 Plan of the Manual
  2. Delegations of Authority
    • 2.1 GSA Delegations of Authority
    • 2.2 HHS Delegations of Authority
    • 2.3 HHS Authority of Having Jurisdiction
  3. Real Property Planning – Owned
    • 3.1 Master Planning
    • 3.2 Real Property Capital Planning
    • 3.3 Funding Sources
    • 3.4 Daily Decision Making
  4. Leasing – Direct Leases
    • 4.1 Lease Acquisition
    • 4.2 Lease Administration
    • 4.3 Restrictions on Improvement
    • 4.4 Approval Thresholds
  5. Project Planning
    • 5.1 Pre-Project Planning
    • 5.2 Facility Project Approval Agreements
    • 5.3 Real Property Acquisition Planning
    • 5.4 Planning and Programming Documents
    • 5.5 Site Selection
    • 5.6 Space Acquisition
    • 5.7 Definition of Building Areas and Spaces
    • 5.8 Utilization Targets for Administrative Space
  6. Facility Management, Operations, and Maintenance
    • 6.1 Real Property Inventory System
    • 6.2 Performance Measures
    • 6.3 Facility Condition Assessment
    • 6.4 Easement, Licenses, and Use Permits
    • 6.5 Parking Management
    • 6.6 Quarters
    • 6.7 System Inspection and Certifications
    • 6.8 Facility Metering
    • 6.9 Facility Commissioning
    • 6.10 Energy and Water Management
    • 6.11 Waste Management
    • 6.12 Pest Control
    • 6.13 Naming and Dedicating Installations and Buildings
    • 6.14 U.S. Public Health Service Flags and Seals
  7. Excess Real Property Use and Disposal
    • 7.1 Adaptive Reuse of HHS Facilities
    • 7.2 Evaluation of Disposal Properties Offered for HHS Use
    • 7.3 Disposal and Disposition
    • 7.4 Decontamination
    • 7.5 Mothballing/Winterization of Vacant Buildings
  8. HHS Facility Design and Construction
    • 8.1 Project Cost Monitoring and Cost Control
    • 8.2 Project Design Review
    • 8.3 Design Guidelines
    • 8.5 Facility Security Design Considerations
    • 8.6 Partnering
    • 8.7 Value Engineering Agreements
    • 8.8 Commissioning Agreements
    • 8.9 Acceptance and Occupancy
    • 8.10 Accessibility Requirements for Persons with Disabilities
    • 8.11 Architectural Barriers Compliance
    • 8.12 Design Build
    • 8.13 Design Bid Build
  9. Historic and Archeological Preservation
    • 9.1 Policy
    • 9.2 Administrative Requirements
    • 9.3 Guidance and Information
    • 9.4 Reporting
  10. Safety and Environmental Management
    • 10.1 Occupational Safety and Environmental Management
    • 10.2 Climate Adaptation and Resilience Planning
    • 10.3 Environmental Justice

Acronyms

Glossary

Content created by Program Support Center (PSC)
Content last reviewed March 25, 2025
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