Office of the Secretary (OS) SORNs

Return to HHS System of Records Notices (SORNs)

Note that many OS SORNs are department-wide.

*83 FR 6591, links to an external website (2/14/18) added two security-related routine uses required by OMB in January 2017.

• OS Exempt Systems: 09-90-0002, 09-90-0003, 09-90-0020, 09-90-0052, 09-90-0100, 09-90-1701, 09-37-0021

I. OS Systems that Include Records About Members of the Public

Office of Inspector General (OIG)

• 09-90-0076, links to an external website Administrative Files
  SORN history: 73 FR 18532 (4/4/08), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0077, links to an external website Litigation Files, Administrative Complaints, and Personnel Actions
  SORN history: 73 FR 20311 (4/15/08), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0101, links to an external website Health Care Program Violations
  SORN history: 66 FR 9865 (2/12/01), *83 FR 6591, links to an external website (2/14/18)
• 09-90-1000, opens in a new tab Consolidated Data Repository
  SORN history: 73 FR 66648, links to an external website (11/10/08); updated 76 FR 81950, links to an external website (12/29/11), *83 FR 6591, links to an external website (2/14/18)

Office of the General Counsel (OGC)

• 09-90-0062, links to an external website Administrative Claims
  SORN history: 69 FR 71414 (12/9/04), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0064, links to an external website, opens in a new tab Litigation Files, Administrative Complaints and Adverse Personnel Actions
  SORN history: 47 FR 45514, at 45542 (10/13/82) (scroll to page 318 of 640); updated 59 FR 55845, links to an external website (11/9/94), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0068, links to an external website, opens in a new tab Federal Private Relief Legislation
  SORN history: 47 FR 45514, at 45546 (10/13/82) (scroll to page 322 of 640); updated 59 FR 55845, links to an external website (11/9/94), *83 FR 6591, links to an external website (2/14/18)
• 09-90-9999, links to an external website Automated Litigation Tracking System
  SORN history: 48 FR 38305 (8/23/83); updated 59 FR 55845, links to an external website (11/9/94), *83 FR 6591, links to an external website (2/14/18)

Departmental Appeals Board (DAB)

• 09-90-0048, links to an external website Medicare Appeals Council Records
  SORN history: 71 FR 11206 (3/6/06), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0049, links to an external website Departmental Appeals Board Case and Appeal Records
  SORN history: 71 FR 11204 (3/6/06), *83 FR 6591, links to an external website (2/14/18)

Office of Medicare Hearings and Appeals (OMHA)

• 09-90-1501, links to an external website Administrative Law Judge (ALJ) Working File, Office of Medicare Hearings and Appeals (OMHA)
  SORN history: 80 FR 63562 (10/20/15), *83 FR 6591, links to an external website (2/14/18)

Assistant Secretary for Administration (ASA)

• 09-90-0005, links to an external website, opens in a new tab Safety Management Information System (HHS Accident, Injury, and Illness Reporting System)
  SORN history: 47 FR 45514, at 45518 (10/13/82) (scroll to page 294 of 640); updated 59 FR 55845, links to an external website (11/9/94), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0059, links to an external website Federal Advisory Committee/Subgroup Member, Subscriber/Registrant, and Guest Speaker Records
  SORN history: 89 FR 105054 (12/26/24)
• 09-90-0777, links to an external website Facility and Resource Access Control Records
  SORN history: 75 FR 47812 (8/9/10), *83 FR 6591, links to an external website (2/14/18)
• 09-40-0012 Debt Management and Collection System
  SORN history: 63 FR 68596, links to an external website (12/11/98); updated 80 FR 67767 , links to an external website(11/3/15), *83 FR 6591, links to an external website (2/14/18)
• 09-90-2103, links to an external website Accommodation Records About HHS Civilian Employees, Contractors, and Visitors
  SORN history: 86 FR 68262 (12/1/21)

Assistant Secretary for Financial Resources (ASFR)

• 09-90-0024, links to an external website HHS Financial Management System Records
  SORN history: 80 FR 67767 (11/3/15), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0025, links to an external website, opens in a new tab Central Registry of Individuals Doing Business with HHS
  SORN history: 47 FR 45514, at 45523 (10/13/82) (scroll to page 299 of 640); updated 59 FR 55845, links to an external website (11/9/94), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0411, links to an external website HHS Consolidated Acquisition Solution (HCAS)
  SORN history: 76 FR 21902 (4/19/11), *83 FR 6591, links to an external website (2/14/18)

Office of the Assistant Secretary for Health (OASH)

• 09-37-0020, links to an external website Office of Minority Health Grants Records System
  SORN history: 52 FR 37663 (10/8/87); updated 56 FR 1232 (1/11/91), *83 FR 6591, links to an external website (2/14/18)
• 09-37-0024, links to an external website Studies of Preventive Medicine, Health Promotion, and Disease Prevention
  SORN history: 60 FR 1788 (1/5/95), *83 FR 6591, links to an external website (2/14/18)
• 09-37-0151 Public Health Service ALERT Records Concerning Individuals Found to Have Committed Scientific Misconduct in PHS Sponsored Research
  SORN history: 59 FR 25953 (5/18/94), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0160, links to an external website Medical Reserve Corps Unit Information
  SORN history: 71 FR 37937 (7/3/06), *83 FR 6591, links to an external website (2/14/18)
• 09-90-1202, links to an external website Think Cultural Health
  SORN history: 77 FR 68123 (11/15/12), *83 FR 6591, links to an external website (2/14/18)
• 09-90-2002, links to an external website COVID-19 Insights Collaboration Records
  SORN history: 85 FR 43243 (7/16/20)
• 09-90-2101, links to an external website HIV Prevention Medication Distribution Records
  SORN history: 88 FR 3999 (1/23/23)

Office of the Assistant Secretary for Public Affairs (ASPA)

• 09-90-0058, links to an external website Tracking Records and Case Files for FOIA and Privacy Act Requests and Appeals
  SORN history: 81 FR 17463 (3/29/16), *83 FR 6591, links to an external website (2/14/18)

Office of the Assistant Secretary for Planning and Evaluation (ASPE)

• 09-90-0083, links to an external website JOBS Evaluation Data system
  SORN history: 57 FR 2104 (1/17/92); updated 59 FR 55845, links to an external website (11/9/94), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0085, links to an external website Partnership for Long Term Care Data Set
  SORN history: 73 FR 77027 (12/18/08), *83 FR 6591, links to an external website (2/14/18)

Other

• 09-90-0067, links to an external website Invention, Patent, and Licensing Documents Related to Inventions By Public Health Service Employees, Grantees, Fellowship Recipients, and Contractors SORN history: 85 FR 2747 (1/16/20)
• 09-90-1201, links to an external website ONC Health IT Dashboard [to be rescinded; program ended 2014; records retrieved by personal identifier (NPI) no longer exist]
  SORN history: 76 FR 79685 (12/22/11), *83 FR 6591, links to an external website (2/14/18)
• 09-90-1401, links to an external website Records About Requesters of Restricted Datasets
  SORN history: 88 FR 72481 (10/20/23)
• 09-90-1601, links to an external website Outside Experts Recruited for Non-FACA Activities
  SORN history: 84 FR 21344 (5/14/19)
• 09-90-1901, links to an external website HHS Correspondence, Comment, Customer Service, and Contact List Records
  SORN history: 86 FR 12699 (3/4/21)
• 09-90-2001, links to an external website Records Used for Surveillance and Study of Epidemics, Preventable Diseases and Problems
  SORN history: 85 FR 43859 (7/20/20)
• 09-90-2301, links to an external website Personnel (Employee and Non-Employee) Recruitment Program Records Not Covered by Other Notices SORN history: 88 FR 19961 (4/4/23)

II. OS Administrative/Personnel Systems

Assistant Secretary for Administration (ASA)

• 09-90-0007, links to an external website, opens in a new tab Complaints & Inquiries Records—Miscellaneous
  SORN history: 47 FR 45743, at 45746 (10/13/82) (scroll to page 528 of 640); updated 59 FR 55845 (11/9/94), links to an external website, *83 FR 6591, links to an external website (2/14/18)
• 09-90-0008 Conflict of Interest Records
  SORN history: 47 FR 45743, at 45747 (10/13/82) (scroll to page 529 of 640); updated 59 FR 55845 (11/9/94), links to an external website, *83 FR 6591, links to an external website (2/14/18)
• 09-90-0009, links to an external website, opens in a new tab Discrimination Complaints Records
  SORN history: 47 FR 45743, at 45748 (10/13/82) (scroll to page 530 of 640); updated 59 FR 55845 (11/9/94), links to an external website, *83 FR 6591, links to an external website (2/14/18)
• 09-90-0010, links to an external website Employee Assistance Program (EAP) Records (Note: covers HHS EAP Records and EAP records of other agencies that contract with HHS for EAP services)
  SORN history: 67 FR 4965 (2/1/02), *83 FR 6591, links to an external website (2/14/18)
• 09-90-0014, links to an external website, opens in a new tab Grievances Filed Under Part 771 of 5 CFR
  SORN history: 47 FR 45743, at 45755 (10/13/82) (scroll to page 537 of 640); updated 59 FR 55845 (11/9/94), links to an external website, *83 FR 6591, links to an external website (2/14/18)
• 09-90-0015, links to an external website, opens in a new tab Grievance Records Filed Under Procedures Established by Labor-Management Negotiations
  SORN history: 47 FR 45743, at 45756 (scroll to page 538 of 640) (10/13/82); updated 59 FR 55845 (11/9/94), links to an external website, *83 FR 6591, links to an external website (2/14/18)
• 09-90-0069, links to an external website, opens in a new tab Unfair Labor Practice Records
  SORN history: 47 FR 45743, at 45770 (10/13/82) (scroll to page 552 of 640); updated 59 FR 55845 (11/9/94), links to an external website, *83 FR 6591, links to an external website (2/14/18)
• 09-90-1200, links to an external website Workplace Violence Prevention Team (WVPT) Records
  SORN history: 65 FR 58999 (10/3/00), *83 FR 6591, links to an external website (2/14/18)
• 09-90-1402, links to an external website HHS Payroll Records
  SORN history: 80 FR 48538 (8/13/15), *83 FR 6591, links to an external website (2/14/18)

Office of the Assistant Secretary for Health (OASH)

• 09-40-0001 Public Health Service (PHS) Commissioned Corps General Personnel Records
  SORN history: 63 FR 68596, links to an external website, opens in a new tab (12/11/98), *83 FR 6591, links to an external website (2/14/18)
• 09-40-0002 Public Health Service (PHS) Commissioned Corps Medical Records
  SORN history: 63 FR 68596, links to an external website, opens in a new tab (12/11/98), *83 FR 6591, links to an external website (2/14/18)
• 09-40-0003 Public Health Service (PHS) Commissioned Corps Board Proceedings
  SORN history: 63 FR 68596, links to an external website, opens in a new tab (12/11/98), *83 FR 6591, links to an external website (2/14/18)
• 09-40-0004 Public Health Service (PHS) Commissioned Corps Grievance, Investigatory and Disciplinary Files
  SORN history: 63 FR 68596, links to an external website, opens in a new tab (12/11/98), *83 FR 6591, links to an external website (2/14/18)
• 09-40-0005 Public Health Service (PHS) Beneficiary-Contract Medical/Health Care Records
  SORN history: 63 FR 68596, links to an external website, opens in a new tab (12/11/98), *83 FR 6591, links to an external website (2/14/18)
• 09-40-0011 Proceedings of the Board for Correction of PHS Commissioned Corps Records
  SORN history: 63 FR 68596, links to an external website, opens in a new tab (12/11/98), *83 FR 6591, links to an external website (2/14/18)