Skip to main content
U.S. flag

An official website of the United States government

Here’s how you know

Dot gov

Official websites use .gov
A .gov website belongs to an official government organization in the United States.

HTTPS

Secure .gov websites use HTTPS
A lock (LockA locked padlock) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

  • About HHS
  • Programs & Services
  • Grants & Contracts
  • Laws & Regulations
  • Radical Transparency
  • Big Wins
Breadcrumb
  1. Home
  2. FOIA (Freedom of Information Act)
  3. The Privacy Act
  4. HHS System of Records Notices (SORNs)
  5. HHS Non-Exempt Systems
  • Freedom of Information Act
    • Submit & Check Status of FOIA Requests
    • FOIA Contacts & Requester Service Centers
    • Privacy Act Contacts
    • HHS FOIA Reports
      • Annual Reports
      • Quarterly Reports
      • Chief FOIA Officer Report
      • Open Pending FOIA Request Reports
    • FOIA Library / Electronic Reading Room
    • FOIA Exemptions & Exclusions
    • FOIA & Privacy Act Statutes & Resources
      • The Privacy Act
      • HHS System of Records Notices (SORNs)
      • HHS Computer Matching Agreements (CMAs)
    • FOIA FAQS
    • FOIA Appeals
    • FOIA Fees

Office of the Secretary (OS) SORNs

Return to HHS System of Records Notices (SORNs)

Note that many OS SORNs are department-wide.

*83 FR 6591 (2/14/18) added two security-related routine uses required by OMB in January 2017.

  • OS Exempt Systems: 09-90-0002, 09-90-0003, 09-90-0020, 09-90-0052, 09-90-0100, 09-90-1701, 09-37-0021

I. OS Systems that Include Records About Members of the Public

Office of Inspector General (OIG)

  • 09-90-0076 Administrative Files
    SORN history: 73 FR 18532 (4/4/08), *83 FR 6591 (2/14/18)
  • 09-90-0077 Litigation Files, Administrative Complaints, and Personnel Actions
    SORN history: 73 FR 20311 (4/15/08), *83 FR 6591 (2/14/18)
  • 09-90-0101 Health Care Program Violations
    SORN history: 66 FR 9865 (2/12/01), *83 FR 6591 (2/14/18)
  • 09-90-1000 Consolidated Data Repository
    SORN history: 73 FR 66648 (11/10/08); updated 76 FR 81950 (12/29/11), *83 FR 6591 (2/14/18)

Office of the General Counsel (OGC)

  • 09-90-0062 Administrative Claims
    SORN history: 69 FR 71414 (12/9/04), *83 FR 6591 (2/14/18)
  • 09-90-0064 Litigation Files, Administrative Complaints and Adverse Personnel Actions
    SORN history: 47 FR 45514, at 45542 (10/13/82) (scroll to page 318 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0068 Federal Private Relief Legislation
    SORN history: 47 FR 45514, at 45546 (10/13/82) (scroll to page 322 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-9999 Automated Litigation Tracking System
    SORN history: 48 FR 38305 (8/23/83); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)

Departmental Appeals Board (DAB)

  • 09-90-0048 Medicare Appeals Council Records
    SORN history: 71 FR 11206 (3/6/06), *83 FR 6591 (2/14/18)
  • 09-90-0049 Departmental Appeals Board Case and Appeal Records
    SORN history: 71 FR 11204 (3/6/06), *83 FR 6591 (2/14/18)

Office of Medicare Hearings and Appeals (OMHA)

  • 09-90-1501 Administrative Law Judge (ALJ) Working File, Office of Medicare Hearings and Appeals (OMHA)
    SORN history: 80 FR 63562 (10/20/15), *83 FR 6591 (2/14/18)

Assistant Secretary for Administration (ASA)

  • 09-90-0005 Safety Management Information System (HHS Accident, Injury, and Illness Reporting System)
    SORN history: 47 FR 45514, at 45518 (10/13/82) (scroll to page 294 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0059 Federal Advisory Committee/Subgroup Member, Subscriber/Registrant, and Guest Speaker Records
    SORN history: 89 FR 105054 (12/26/24)
  • 09-90-0777 Facility and Resource Access Control Records
    SORN history: 75 FR 47812 (8/9/10), *83 FR 6591 (2/14/18)
  • 09-40-0012 Debt Management and Collection System
    SORN history: 63 FR 68596 (12/11/98); updated 80 FR 67767 (11/3/15), *83 FR 6591 (2/14/18)
  • 09-90-2103 Accommodation Records About HHS Civilian Employees, Contractors, and Visitors
    SORN history: 86 FR 68262 (12/1/21)

Assistant Secretary for Financial Resources (ASFR)

  • 09-90-0024 HHS Financial Management System Records
    SORN history: 80 FR 67767 (11/3/15), *83 FR 6591 (2/14/18)
  • 09-90-0025 Central Registry of Individuals Doing Business with HHS
    SORN history: 47 FR 45514, at 45523 (10/13/82) (scroll to page 299 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0411 HHS Consolidated Acquisition Solution (HCAS)
    SORN history: 76 FR 21902 (4/19/11), *83 FR 6591 (2/14/18)

Office of the Assistant Secretary for Health (OASH)

  • 09-37-0020 Office of Minority Health Grants Records System
    SORN history: 52 FR 37663 (10/8/87); updated 56 FR 1232 (1/11/91), *83 FR 6591 (2/14/18)
  • 09-37-0024 Studies of Preventive Medicine, Health Promotion, and Disease Prevention
    SORN history: 60 FR 1788 (1/5/95), *83 FR 6591 (2/14/18)
  • 09-37-0151 Public Health Service ALERT Records Concerning Individuals Found to Have Committed Scientific Misconduct in PHS Sponsored Research
    SORN history: 59 FR 25953 (5/18/94), *83 FR 6591 (2/14/18)
  • 09-90-0160 Medical Reserve Corps Unit Information
    SORN history: 71 FR 37937 (7/3/06), *83 FR 6591 (2/14/18)
  • 09-90-1202 Think Cultural Health
    SORN history: 77 FR 68123 (11/15/12), *83 FR 6591 (2/14/18)
  • 09-90-2002 COVID-19 Insights Collaboration Records
    SORN history: 85 FR 43243 (7/16/20)
  • 09-90-2101 HIV Prevention Medication Distribution Records
    SORN history: 88 FR 3999 (1/23/23)

Office of the Assistant Secretary for Public Affairs (ASPA)

  • 09-90-0058 Tracking Records and Case Files for FOIA and Privacy Act Requests and Appeals
    SORN history: 81 FR 17463 (3/29/16), *83 FR 6591 (2/14/18)

Office of the Assistant Secretary for Planning and Evaluation (ASPE)

  • 09-90-0083 JOBS Evaluation Data system
    SORN history: 57 FR 2104 (1/17/92); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0085 Partnership for Long Term Care Data Set
    SORN history: 73 FR 77027 (12/18/08), *83 FR 6591 (2/14/18)

Other

  • 09-90-0067 Invention, Patent, and Licensing Documents Related to Inventions By Public Health Service Employees, Grantees, Fellowship Recipients, and Contractors SORN history: 85 FR 2747 (1/16/20)
  • 09-90-1201 ONC Health IT Dashboard [to be rescinded; program ended 2014; records retrieved by personal identifier (NPI) no longer exist]
    SORN history: 76 FR 79685 (12/22/11), *83 FR 6591 (2/14/18)
  • 09-90-1401 Records About Requesters of Restricted Datasets
    SORN history: 88 FR 72481 (10/20/23)
  • 09-90-1601 Outside Experts Recruited for Non-FACA Activities
    SORN history: 84 FR 21344 (5/14/19)
  • 09-90-1901 HHS Correspondence, Comment, Customer Service, and Contact List Records
    SORN history: 86 FR 12699 (3/4/21)
  • 09-90-2001 Records Used for Surveillance and Study of Epidemics, Preventable Diseases and Problems
    SORN history: 85 FR 43859 (7/20/20)
  • 09-90-2301 Personnel (Employee and Non-Employee) Recruitment Program Records Not Covered by Other Notices SORN history: 88 FR 19961 (4/4/23)

II. OS Administrative/Personnel Systems

Assistant Secretary for Administration (ASA)

  • 09-90-0007 Complaints & Inquiries Records—Miscellaneous
    SORN history: 47 FR 45743, at 45746 (10/13/82) (scroll to page 528 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0008 Conflict of Interest Records
    SORN history: 47 FR 45743, at 45747 (10/13/82) (scroll to page 529 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0009 Discrimination Complaints Records
    SORN history: 47 FR 45743, at 45748 (10/13/82) (scroll to page 530 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0010 Employee Assistance Program (EAP) Records (Note: covers HHS EAP Records and EAP records of other agencies that contract with HHS for EAP services)
    SORN history: 67 FR 4965 (2/1/02), *83 FR 6591 (2/14/18)
  • 09-90-0014 Grievances Filed Under Part 771 of 5 CFR
    SORN history: 47 FR 45743, at 45755 (10/13/82) (scroll to page 537 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0015 Grievance Records Filed Under Procedures Established by Labor-Management Negotiations
    SORN history: 47 FR 45743, at 45756 (scroll to page 538 of 640) (10/13/82); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-0069 Unfair Labor Practice Records
    SORN history: 47 FR 45743, at 45770 (10/13/82) (scroll to page 552 of 640); updated 59 FR 55845 (11/9/94), *83 FR 6591 (2/14/18)
  • 09-90-1200 Workplace Violence Prevention Team (WVPT) Records
    SORN history: 65 FR 58999 (10/3/00), *83 FR 6591 (2/14/18)
  • 09-90-1402 HHS Payroll Records
    SORN history: 80 FR 48538 (8/13/15), *83 FR 6591 (2/14/18)

Office of the Assistant Secretary for Health (OASH)

  • 09-40-0001 Public Health Service (PHS) Commissioned Corps General Personnel Records
    SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
  • 09-40-0002 Public Health Service (PHS) Commissioned Corps Medical Records
    SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
  • 09-40-0003 Public Health Service (PHS) Commissioned Corps Board Proceedings
    SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
  • 09-40-0004 Public Health Service (PHS) Commissioned Corps Grievance, Investigatory and Disciplinary Files
    SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
  • 09-40-0005 Public Health Service (PHS) Beneficiary-Contract Medical/Health Care Records
    SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
  • 09-40-0011 Proceedings of the Board for Correction of PHS Commissioned Corps Records
    SORN history: 63 FR 68596 (12/11/98), *83 FR 6591 (2/14/18)
Content created by Freedom of Information Act (FOIA) Division
Content last reviewed December 26, 2024
Back to top

Subscribe to Email Updates

Receive the latest updates from the Secretary and Press Releases.

Subscribe
  • Contact HHS
  • Careers
  • HHS FAQs
  • Nondiscrimination Notice
  • Press Room
  • HHS Archive
  • Accessibility Statement
  • Privacy Policy
  • Budget/Performance
  • Inspector General
  • Web Site Disclaimers
  • EEO/No Fear Act
  • FOIA
  • The White House
  • USA.gov
  • Vulnerability Disclosure Policy
HHS Logo

HHS Headquarters

200 Independence Avenue, S.W.
Washington, D.C. 20201
Toll Free Call Center: 1-877-696-6775​

Follow HHS

Follow Secretary Kennedy