Event and Invitation Request Form

If you would like to invite a representative of the White House Initiative on Asian Americans, Native Hawaiians, and Pacific Islanders (WHIAANHPI) or a representative of the President’s Advisory Commission on Asian Americans, Native Hawaiians, and Pacific Islanders to your upcoming event, please complete the following form. Please complete this form in its entirety, as it will improve the processing time of your request. Allow at least five business days after submitting your request for a WHIAANHPI staff member to respond. If you do not hear back within a reasonable timeframe, contact us at WHIAANHPI@hhs.gov.

Please note: Questions marked with an asterisk (*) are required.

Terms & Conditions

A letter confirming receipt of your request will be emailed to you. We will confirm or decline requests for our principal’s attendance at a conference or event approximately one month to six weeks prior to the date of the event.

You should not include our principal’s name or title in any materials until we confirm attendance. You also should not list any of our principals as "invited" until we confirm their attendance.


Organizations that invite any of our principals to speak or otherwise participate in their events or activities often ask whether gifts or other tokens of appreciation are permissible. An Executive Order precludes, subject to certain exceptions, the principal from accepting gifts valued at any amount from registered lobbyists and lobbying organizations. Gifts received from media organizations or 501(c)(3) nonprofit organizations are not subject to the lobbyist gift ban provided that the employee of the organization offering the gift is not him or herself a registered lobbyist. In addition, federal ethics regulations prohibit, subject to certain exceptions, any federal government employee, including the principal, from personally accepting honoraria, gifts, favors, opportunities, benefits, discounts, or other items of value worth more than $20 that are offered as a result of official position or tendered by those who may have matters before the Department. The following items, however, may be offered and accepted without regard to the $20 limit or the lobbyist gift ban, except where noted in italics.

Modest items of food and refreshments, such as soft drinks, coffee and donuts, offered other than as part of a meal.

  • Food, refreshments, and entertainment offered in a group setting with other attendees at an event or conference at which the principal will deliver official remarks as a speaker or panel participant , if provided by the sponsoring organization on the day of the principal’s presentation.
  • Food, refreshments, and entertainment at a widely attended gathering for which there is an agency interest in the principal’s attendance, if the invitation has been tendered directly by the sponsoring organization that is holding the event. An invitation from a third party who has purchased tickets to the event cannot be accepted unless more than 100 persons will attend and the market value of free attendance is $350 or less. Complimentary widely attended gathering invitations from registered lobbyists or lobbying organizations, other than nonprofit or media organizations may not be accepted.
  • Plaques, certificates, and trophies that are intended solely for presentation and that have little intrinsic value are acceptable tokens of appreciation. (Note that art objects, glass works, sculptured trophies and similar items that have residual value or utility, even where diminished by an engraving, logo, or other marking, may not be accepted personally as a token of appreciation. Under certain circumstances, such valuable items may be presented to the principal, but these gifts must be treated as gifts to the Department for retention or display in accordance with applicable regulations.)
  • Native artwork, crafts, or other items representative of traditional native culture offered by Indian tribes or Alaska native villages that do not exceed $200 in value. (Note that if the tribe or village has specific matters presently pending for decision by our office, then acceptance is permitted only upon a written determination of agency interest.)
  • Food, refreshments, and entertainment, as well as tangible items of appreciation, valued at $350 or less offered by foreign governments, foreign political parties, and international or multinational organizations of which the United States is a member. Tangible items exceeding $350 may be accepted on behalf of the Department for retention or display in accordance with applicable regulations.
  • Food, refreshments, and entertainment at a meeting or event in a foreign country attended by foreign nationals and offered by persons or organizations other than a foreign government, if the value does not exceed the Department of State’s maximum per diem rate for that area. Complimentary hospitality tendered in a foreign country by registered lobbyists or lobbying organizations, other than nonprofit or media organizations may not be accepted.

Other rules apply to honorary degrees and awards for meritorious public service or achievement that include gifts of monetary value or that are signified by presentation items other than plaques, certificates, or trophies. These situations must be reviewed and approved in advance by the Department. Your assistance in ensuring compliance with these requirements will avoid an awkward or embarrassing situation in which items tendered impromptu must be declined or returned. Your cooperation in advising our office of any proposed gifts is appreciated.


Request Point of Contact
Event Details
Inviting Organization
Audience Profile
Presentation/Speech Details
Additional Details
Content created by Office for Civil Rights (OCR)
Content last reviewed