Department of Health and Human Services DEPARTMENTAL APPEALS BOARD Civil Remedies Division |
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IN THE CASE OF | |
The Carlton at the Lake, |
DATE: December 20, 2001 |
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Centers for Medicare & Medicaid
Services
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Docket No.C-98-480
Decision No. CR851 |
DECISION | |
DECISION This case is before me following its reassignment to me
from the docket of Administrative Law Judge Joseph K. Riotto. Having reviewed
the pleadings and evidence in the case, I am now prepared to address the
pending Motion for Summary Affirmance filed by the Centers for Medicare
& Medicaid Services (CMS) on March 19, 1999. (1)
Since the filing of that Motion, appellate panels of the
Departmental Appeals Board (Board) have issued several rulings addressing
the question of the sufficiency of a party's request for a hearing, the
central issue to be resolved by my decision in this case. I afforded the
parties the opportunity to submit supplemental briefs addressing the recent
authority. Both parties submitted supplemental briefs, which I have considered.
I decide that The Carlton at the Lake's (Petitioner's)
August 18, 1998 hearing request did not comply with the content requirements
set forth at 42 C.F.R. § 498.40(b). Consequently, I grant CMS's Motion
for Summary Affirmance. Furthermore, the civil money penalty (CMP) imposed
by CMS is sustained for the period beginning on April 10, 1998, and continuing
through July 29, 1998. I. Background By letter dated August 17, 1998, CMS notified Petitioner
that Petitioner was not in substantial compliance with the federal participation
requirements for nursing homes participating in the Medicare and Medicaid
programs. The notice letter recited that the Illinois Department of Public
Health (IDPH) had conducted a standard (health) survey of Petitioner on
April 10, 1998, and a Life Safety Code survey of Petitioner on April 16,
1998. According to CMS, these surveys revealed that Petitioner was not
in substantial compliance with federal program participation requirements.
On June 9, 1998, IDPH conducted a revisit and concluded that the health
deficiencies had been corrected. IDPH had not yet conducted a Life Safety
Code revisit to determine whether those deficiencies had been corrected,
however. Then, on June 25, 1998, IDPH returned to the facility and conducted
an abbreviated standard (complaint) survey. According to CMS, the complaint
survey revealed that the facility was again out of compliance with participation
requirements. IDPH conducted a Life Safety Code revisit on July 2, 1998,
after which IDPH determined that Petitioner had attained substantial compliance
with the Life Safety Code requirements. Finally, on July 30, 1998, IDPH
conducted a health revisit, which revealed that Petitioner had attained
substantial compliance with all remaining participation requirements,
effective July 29, 1998. The notice letter informed Petitioner that, as a result
of the facility's noncompliance, CMS had determined to impose a CMP in
the amount of $50 per day for the 111 days beginning on April 10, 1998
and continuing through July 29, 1998. The notice letter went on to state
that the total amount of the CMP due from Petitioner was $11,000.(2) CMS additionally advised Petitioner of its right to request a hearing before an administrative law judge (ALJ) and explained that:
By letter dated August 18, 1998, Petitioner, through counsel,
requested a hearing. The letter states in its entirety:
In response to Judge Riotto's August 21, 1998 Order, Petitioner
requested an unopposed stay of proceedings in October 1998, which Judge
Riotto granted. On March 17, 1999, the parties jointly filed a notice
of issues and set forth agreed-upon briefing deadlines. CMS stated that
it would file a motion to dismiss Petitioner's hearing request, and/or
for summary adjudication. Pursuant to the briefing schedule, CMS timely submitted
a brief in support of a motion for summary affirmance, with four exhibits.
Petitioner timely submitted a response brief. CMS filed a reply. Subsequently,
Petitioner filed a motion for leave to supplement the record instanter
with the decision in Fairview Nursing Plaza, Inc., DAB No. 1715
(2000). Petitioner attached a copy of the decision to its motion, and
labeled it as "Exhibit A." Finally, as noted above, by Order dated July
18, 2001, I offered the parties the opportunity to file supplemental briefs,
which they did. Petitioner did not object to CMS's exhibits. CMS did not
object to Petitioner's motion to supplement the record with the Fairview
decision. Therefore, I receive into evidence CMS Exhibits (Ex.) 1 - 4.
I also grant Petitioner's motion and receive into evidence P. Ex. A. II. Applicable law The regulations at 42 C.F.R. § 498.40 promulgated by the
Secretary of Health and Human Services specify that a request for a hearing
must -
42 C.F.R. § 498.40(b). An ALJ must examine the contents of the document which
requested a hearing in order to determine whether the right to a hearing
has accrued with respect to all, some, or none of the issues stated in
the document. Consequently, the fact that an affected party has filed
a document containing the words "request a hearing" within the 60-day
filing period does not mean that the document satisfies the applicable
regulatory requirements. See Birchwood Manor Nursing Center,
DAB No. 1669 (1998), aff'd, Birchwood Manor Nursing Center
v. Dep't of Health and Human Servs., No. 98-60695 (5th
Cir. June 29, 1999); Regency Manor Healthcare Center, et al., DAB
No. 1672 (1998); Care Inn of Gladewater, DAB No. 1680 (1999). The regulations at 42 C.F.R. § 498.40(c) provide that
the ALJ may extend the time for filing a request for hearing for good
cause shown. Under 42 C.F.R. § 498.70(c), the ALJ may dismiss a hearing
request entirely or as to any stated issue if the affected party did not
timely file a hearing request and the time for filing has not been extended
for good cause. III. Findings of fact and conclusions of law I make the following findings of fact and conclusions
of law: 1. 42 C.F.R. § 498.40(b) requires that a request for a
hearing identify the issues and the findings of fact and conclusions of
law with which a petitioner disagrees and specify the basis for the petitioner's
position. 2. Petitioner's August 18, 1998 hearing request did not
identify the issues and the findings of fact and conclusions of law with
which it disagreed, with respect to any issues relating to the surveys
of April 10, 1998, April 16, 1998, June 25, 1998, and July 2, 1998. 3. Petitioner failed to file a timely hearing request
that complied with the requirements of 42 C.F.R. § 498.40(b) with respect
to any issues relating to the surveys of April 10, 1998, April 16, 1998,
June 25, 1998, and July 2, 1998; accordingly, Petitioner's hearing request
is properly dismissed pursuant to 42 C.F.R. § 498.70(c). 4 Petitioner failed to establish good cause within the
meaning of 42 C.F.R. § 498.40(c) which would warrant an extension of time
for filing a hearing request. 5. Petitioner has not established a basis for a hearing
on new issues pursuant to 42 C.F.R. § 498.56(a). 6. The CMP remedy imposed by CMS, in the amount of $50
per day for 111 days (a total of $5,550), is sustained for the period
beginning on April 10, 1998 and continuing through July 29, 1998. IV. Discussion For the reasons set forth below, I conclude that Petitioner's
August 18, 1998 hearing request was legally defective and failed to preserve
for adjudication any issues relating to the surveys of April 10, 1998,
April 16, 1998, June 25, 1998, and July 2, 1998. Accordingly, I grant
CMS's motion for summary affirmance of all issues relating to those surveys.
Further, I sustain a CMP in the amount of $50 per day for the period beginning
on April 10, 1998 and continuing through July 29, 1998. Based on the premise that Petitioner's hearing request
did not satisfy the requirements of 42 C.F.R. § 498.40(b), CMS moved for
dismissal of the hearing request or, in the alternative, for summary affirmance
of the imposition of CMS's remedies. CMS argues that Petitioner did not
specify any issues or identify a single finding of fact relating to any
of the surveys referenced in CMS's August 17, 1998 notice letter with
which it disagreed. CMS contends further that Petitioner's hearing request
is silent as to what might be the "basis" for its challenge to the findings
contained in those surveys. In response to CMS's arguments, Petitioner alleges that
its hearing request is adequate to satisfy the requirements of 42 C.F.R.
§ 498.40(b). Petitioner argues that CMS's interpretation of 42 C.F.R.
§ 498.40(b) is overly technical. Petitioner points out further that different
ALJs have interpreted the requirements of 42 C.F.R. § 498.40(b) differently.
Finally, in the event that CMS's motion is granted in whole or in part,
Petitioner requests, in the alternative, either a hearing on new issues
that impinge on its rights, in accordance with 42 C.F.R. § 498.56(a),
or an extension of time to amend its hearing request based on good cause,
in accordance with 42 C.F.R. § 498.40(c). As appellate panels of the Board have emphasized, this
tribunal should not lightly conclude that a petitioner has, contrary to
clear requirements, failed to take advantage of its opportunity for hearing.
See Fairview Nursing Plaza, DAB No. 1715, at 5. On the other
hand, the Board's decisions mandate "strict adherence by petitioners to
the regulations' requirements when filing hearing requests." Care Inn
of Gladewater, Inc., DAB No. 1680, at 11; See Birchwood
Manor Nursing Center, DAB No. 1669, at 10. In Alden-Princeton Rehabilitation and Health Care Center,
Inc., DAB No. 1709 (1999), and Fairview, the appellate panel
set forth the process for assessing the sufficiency of a hearing request
and the suitability of dismissal for failure to satisfy regulatory requirements.
First, I must determine whether the language of Petitioner's hearing request,
when read in the context of CMS's notice, meets the requirements set forth
in the plain language of 42 C.F.R. § 498.40(b). If it fails to meet one
or both of the regulatory requirements, I should consider whether to exercise
my discretion not to dismiss the case. In assessing against the regulatory requirements of 42
C.F.R. § 498.40(b)(1) the adequacy of Petitioner's hearing request to
challenge CMS's findings at the health surveys, I conclude that the wording
used by Petitioner is legally insufficient to preserve any issues for
appeal relating to the health surveys of April 10 or June 25, 1998. Petitioner's
hearing request is similarly lacking with regard to the Life Safety Code
surveys conducted on April 16 and July 2, 1998. The primary reason for
drawing this conclusion is that it is impossible from Petitioner's hearing
request to determine which of CMS's findings from which survey Petitioner
intends to challenge. Petitioner requests that a hearing be scheduled "to contest
the imposition of remedies and the allegations referenced [in the Notice
of Imposition of Remedies dated August 17, 1998]." Nowhere does the hearing
request refer to any of the four surveys by date. Thus, while Petitioner's
hearing request does indicate that it disagrees with at least some of
CMS's allegations, Petitioner has failed to articulate in any way which
issues or findings from which of the surveys are in dispute. While I intend no hyper-technical reading of Fairview,
it is important that I explain precisely why it does not offer support
to Petitioner here. When the appellate panel wrote that the use of the
terms "all" and "each" fairly raised all findings and conclusions
in each of CMS's assertions of noncompliance, it was able to do
so by treating the terms "all" and "each" as absolutes, as blanket assertions
of an all-inclusive challenge to CMS's entire case. The panel's language
is unmistakable on this point:
Fairview, DAB No. 1715, at 13. The force of this analysis can be readily demonstrated
by altering arguendo the exact language approved in Fairview,
and by then testing the structural integrity of the appellate panel's
argument in the context of that altered language. For example, if instead
of using the absolute expression "all," the challenged hearing request
had complained of "some" or "several" of CMS's charges, it is difficult
to imagine the panel believing that Fairview had "made clear by the use
of these terms" that it intended to place in issue "each factual finding
in every example . . . ." In the same way, had the Fairview hearing
request stopped short of challenging "each example" and "each tag number
cited," and contested "most" or "virtually all" of them, it is not easy
to suppose that the appellate panel would have been comfortable in the
analysis it set out immediately preceding the language I have quoted above.
In short, the Fairview hearing request may have been neither careful
nor precise pleading, but it was absolutely inclusive pleading, and I
understand its absoluteness and its inclusiveness to have been at the
heart of the appellate panel's rationale. I find that Petitioner's challenge to "the allegations
referenced" cannot reasonably be read to place at issue every finding
in the four surveys covered by CMS's notice letter. Perhaps if there were
but a single survey at issue, the ambiguity in Petitioner's hearing request
would be less problematic. The notice letter, however, refers to two health
surveys (April 10 and June 25, 1998) and two Life Safety Code surveys
(April 16 and July 2, 1998). Each of these four surveys cited deficiencies.(3)
Unlike the hearing request in Fairview, the language used by Petitioner
does not in any way make clear, through use of the word "all" or otherwise,
that it intends to put at issue all of the findings of all the
surveys in question. The appellate panel decisions make clear that an adequate hearing request must satisfy both prongs of 42 C.F.R. § 498.40(b). I have concluded that Petitioner's hearing request fails to specify adequately which of CMS's findings of fact or conclusions of law it seeks to contest. I therefore find that Petitioner's August 18, 1998 hearing request is legally insufficient within the meaning of 42 C.F.R. § 498.40(b)(1). Since Petitioner's hearing request fails to satisfy the requirements of 42 C.F.R. § 498.40(b)(1), I need not consider whether it also fails to comply with 42 C.F.R. § 498.40(b)(2). In any event, the two prongs of 42 C.F.R. § 498.40(b) functionally overlap to a certain extent. For example, Petitioner's hearing request states that two of Petitioner's bases for contesting CMS's findings are that: "factual observations made by the surveyors were incorrect;" and "the conditions observed during the Life Safety Code surveys were not deficiencies." These statements are quite general, and are reminiscent of the statements of basis found inadequate in the Alden-Princeton decision. Nevertheless, one might conclude that they were minimally adequate to state a basis for disagreement if they could be identified with particular findings of fact. Because Petitioner's hearing request fails to articulate which specific findings of fact it seeks to challenge, however, it is impossible to determine whether the listed bases are adequate to support the hearing request. I next consider whether I should exercise my discretion
not to dismiss Petitioner's hearing request. The regulations at 42 C.F.R.
§ 498.70 confer on ALJs the discretion to consider, when presented with
extenuating circumstances in a particular case where the requirements
of 42 C.F.R. § 498.40(b) were not met, whether the case should not be
dismissed in its entirety or as to any particular issue. Alden-Princeton,
DAB No. 1709, at 15. I may examine such factors as whether defects in
the initial request for hearing were, in effect, subsequently remedied
by the submission of additional documents; whether CMS in effect waived
its objection to the request in whole or in part; whether Petitioner may
have reasonably concluded that its hearing request was sufficient in whole
or part based on the course of the proceedings; and whether, and the extent
to which, the intent of the Secretary's hearing request filing procedures
were fulfilled. Id. at 17. In the present case, Petitioner did not submit additional
documents to supplement or amend its August 18, 1998 hearing request.
Moreover, the record does not establish that CMS has ever waived its objections
to the adequacy of Petitioner's hearing request. There is nothing in this
record that could have led Petitioner to believe that its hearing request
was sufficient. Petitioner contends that a finding that its hearing request
is inadequate under 42 C.F.R. § 498.40 is not supported
by DAB precedent. Petitioner by this claim ignores the Board's decisions
in Birchwood Manor Nursing Center, Regency Manor Healthcare
Center, and Care Inn of Gladewater, Inc. Petitioner argues further that CMS's interpretation of
42 C.F.R. § 498.40(b) is "at the extreme end" and that similarly worded
hearing requests have been accepted unchallenged. As support for its position,
Petitioner cites to the ALJ decisions in Life Care Center of Hendersonville,
DAB CR542 (1998) and CarePlex of Silver Spring, DAB No. 1627 (1997),
as having "more practical and realistic" interpretations of the requirements
of 42 C.F.R. § 498.40. However, in the Board's decision in Care Inn of Gladewater,
Inc., an appellate panel of the Board distinguished Life Care Center
of Hendersonville, stating as follows:
Care Inn of Gladewater, DAB No. 1680, at 9, 10. In this case, as in Care Inn of Gladewater, and
unlike Life Care Center of Hendersonville, CMS has alleged that
Petitioner's August 18, 1998 hearing request fails to comply with the
content requirements of 42 C.F.R. § 498.40. Thus, the rationale in Life
Care Center of Hendersonville is inapplicable to this case. Similarly, the rationale of the decision in CarePlex
does not support Petitioner's claim that its hearing request is adequate.
In the CarePlex case, there was never any controversy that a valid
hearing request challenging CMS's noncompliance determination, as well
as its CMP amount determination, had been filed timely by CarePlex.
In that case, an appellate panel of the Board disapproved of the ALJ's
construction of certain statements made by petitioner's counsel during
a prehearing conference. The ALJ had found an intent to waive the issue
of the reasonableness of the CMP amount, notwithstanding counsel's subsequent
representation that there was no such intent. The appellate panel, after
examining the substance of CarePlex's written submissions, including the
content of its hearing request, determined that CarePlex had not intended
to waive the issue of the reasonableness of the amount of the CMP. Contrary
to what Petitioner claims, the CarePlex decision did not set any standard
for evaluating what a hearing request must contain under 42 C.F.R. § 498.40(b). In Regency Manor Healthcare Center, DAB No. 1672,
an appellate panel found that the ALJ properly dismissed the petitioners'
hearing requests pursuant to 42 C.F.R. § 498.70(c). The panel stated:
Regency Manor, DAB No. 1672, at 2. The Board further
stated that "the plain language of section 498.40(b) mandates that a hearing
request not only identify 'the specific issues and the findings of fact
and conclusions of law that the petitioner disputes,' but also that it
'specify the basis for its position.'" Id., at 9; see also
Birchwood Manor Nursing Center, DAB No. 1669, at 2. Furthermore, with respect to Petitioner's allegation that
similar hearing requests have been accepted in the past, an appellate
panel of the Board previously rejected this argument in Birchwood Manor:
Birchwood Manor, DAB No. 1669, at 12. For the reasons discussed above, I conclude that no discretionary
basis exists which warrants my accepting Petitioner's appeal. In the event that I agree with CMS's position, Petitioner,
in the alternative, asserts that there exists good cause for me to grant
an extension for it to file an amended request for hearing, in accordance
with 42 C.F.R. § 498.40(c)(2). Petitioner states that it used its "best
efforts" to comply with the requirements of the regulations. Petitioner
notes that its hearing request was filed before many of the decisions
discussed above were issued. Therefore, Petitioner contends, it was "not
aware of a possible requirement for much more expansive requests for hearing."
P. Br. at 10. Petitioner notes also that counsel had filed "similar requests
for hearing in the past, and has been given hearings in accordance with
those requests." P. Br. at 11. The term "good cause" for not filing a hearing request
timely is not defined in the regulations. It has been held to mean a circumstance
or circumstances that prevent a party from requesting a hearing timely
and that are beyond the party's ability to control. Hospicio San Martin,
DAB No. 1554 (1996). Petitioner's "good cause" argument has no merit.
Petitioner has not described any circumstance beyond its ability to control
which would have prevented it from filing a hearing request timely and
in accordance with the requirements of 42 C.F.R. § 498.40. The appellate
panel decision in Birchwood, to cite one example, did not in any
way change the content requirements, but merely upheld them. Moreover,
as discussed above, the appellate panel in the Birchwood decision
stated that the past practice of CMS and the ALJs is irrelevant to the
determination of whether Petitioner has filed an adequate hearing request
within the meaning of the regulations. The plain language of 42 C.F.R.
§ 498.40(b) requires that a document contain certain information to constitute
a hearing request. Despite Petitioner's attempts to suggest otherwise,
the meaning of 42 C.F.R. § 498.40(b) has not changed. As another alternative, in the event I grant CMS's Motion
for Summary Affirmance, Petitioner has requested a hearing on new issues
that impinge on its rights, pursuant to 42 C.F.R. § 498.56(a). I deny
this request. Petitioner has neither articulated any reason why I should
exercise my discretion to provide a hearing on new issues, nor has it
identified what "new issues" it wishes me to consider. Moreover, CMS contends,
and I agree, that Petitioner is not seeking to raise "new issues," but
is attempting to litigate issues that it failed to preserve for appeal. As discussed above, I have determined that Petitioner's
hearing request was legally insufficient to preserve any factual issues
relating to CMS's August 17, 1998 notice letter. Petitioner cannot now use 42 C.F.R. § 498.56(a) as a mechanism
to somehow "save" those issues and circumvent its own failure to comply
with the requirements of 42 C.F.R. § 498.40(b). Because I have concluded that Petitioner failed to file
an adequate hearing request and that no good cause exists to extend the
time for filing or to grant a hearing on new issues, the CMP imposed by
CMS must be upheld. I note, however, that the August 17, 1998 notice letter
contains inconsistent information regarding the amount of the CMP. As
I discussed at note 1, above, the notice letter states that CMS is imposing
a CMP in the amount of $50 per day for 111 days, but states that the total
amount of the CMP is $11,000. CMS argues that it intended to adopt the
recommendation of IDPH, which was for a $100-per-day CMP. Accordingly,
it says that the notice letter is in error when it states the per diem
amount as $50. On the other hand, Petitioner argues that it is impossible
from the face of the letter to tell whether CMS erred in stating the per
diem amount or the total amount. Petitioner further argues that the notice
letter should be construed strictly against the drafter. I agree with Petitioner. I cannot tell from the notice
letter itself which part of the CMP calculation was stated in error. I
cannot assume that CMS simply intended to accept the recommendation of
IDPH because the notice letter does not uphold every recommendation of
IDPH for the imposition of remedies. For example, the letter states that
CMS is not pursuing IDPH's recommendations to impose a denial of payment
for new admissions or termination. Thus, it is not unreasonable to infer
that CMS might also have determined to impose a CMP in an amount less
than that recommended by IDPH. I also agree with Petitioner that it is
proper to resolve any ambiguity in the notice letter against the party
which drafted the letter. I therefore conclude that the amount of the
CMP is $50 per day for 111 days, for a total amount of $5,550. As a final matter, Petitioner's hearing request asserted
that CMS's imposition of remedies violated Petitioner's right to due process
and that guidelines followed by the State surveyors were not validly promulgated
under the Administrative Procedure Act. I have found that Petitioner's
hearing request is defective as a whole and, thus, these legal issues
are not preserved for appeal. In the alternative, however, I find and
conclude that, even if Petitioner's legal challenges to CMS's actions
were properly preserved, I lack the authority to rule on them. See
Orchard Grove Extended Care Center, DAB CR541 (1998). For this
reason, had these issues been preserved, I would grant summary disposition
in favor of CMS. V. Conclusion Petitioner's August 18, 1998 hearing request did not satisfy the requirements of 42 C.F.R. § 498.40(b). I exercise my discretion under 42 C.F.R. § 498.70(c), and dismiss the hearing request. Accordingly, CMS's motion for summary affirmance is granted. The CMP imposed by CMS is sustained in the amount of $50 per day for the period beginning on April 10, 1998 and continuing through July 29, 1998. |
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JUDGE | |
Richard J. Smith Administrative Law Judge
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FOOTNOTES | |
1. Effective July 5, 2001, the Health
Care Financing Administration (HCFA) was renamed the Centers for Medicare
& Medicaid Services (CMS). 66 Fed. Reg. 35,437 (2001). 2. While the notice letter states that IDPH recommended that a CMP of $100 per day be imposed, the letter goes on to state that "a CMP in the amount of $50 per day is being imposed." Based on that unambiguous statement of the per diem amount of the CMP, I can only assume that CMS's calculation of $11,000 as the total amount of the CMP represents a mathematical error. Plainly, a CMP of $50 per day over a period of 111 days would result in a total CMP of $5,550. 3. The Life Safety Code survey of July 2, 1998, concluded that Petitioner had achieved substantial compliance, but that deficiencies remained at a scope and severity level "B." While such de minimis deficiencies do not form the basis for the imposition of any remedies by CMS, Petitioner's hearing request makes reference to "Life Safety Code surveys" in the plural. Thus, I cannot exclude the possibility that Petitioner intended by its hearing request to challenge some or all of those findings, as well as those cited at the April 16, 1998 survey. | |