• Text Resize A A A
  • Print Print
  • Share Share on facebook Share on twitter Share

Strongly Encouraged Fixes for Office

ASPA-DCD classifies accessibility errors into three categories as shown below:

  • Required Fixes (RFs): violations that must be corrected and have direct mappings to either Section 508 or HHS accessibility guidelines.
  • Strongly Encouraged Fixes (SEFs): issues that are violations of WCAG 2.0 and will be elevated to Required Fixes once the 508 Refresh goes into effect; they should be proactively fixed now.
  • Encouraged Fixes (EFs): issues that should be corrected in order to meet best-practice accessibility standards but are not required for conformance with Section 508 of the Rehabilitation Act or HHS accessibility guidelines.

Should you have questions or recommendations for revisions to the below list, please contact ASPA-DCD at http://wcdapps.hhs.gov/AccessibilityAssistance/. We welcome any and all feedback about these common-issues lists.
 

Back to Making Files Accessible

 

Office File Issue Title Issue Description Remediation Suggestion Allowed/Can be fixed in PDF Testing Overview List of Tools
All Generic Link Text is Present Generic link text such as ‘Click Here’, ‘Read More’, etc. is used, and there are no clues to link destination or funciton in the text immediately surrounding the link. This issue is a violation of WCAG 2.0 Success Criterion 2.4.4. Modify generic link text such as ‘Click Here’, ‘Read More’, etc. to a value so a user can understand the destination out of context and/or ensure that the text surrounding the link provides context and the link's functionality and destination. Can be fixed in PDF For this item, ASPA-DCD uses manual inspection. Page content is scanned and generic link text identified. Surrounding text is evaluated to see if proper context for the link is given. No tools used.
All Alternative Text is Insufficient or Incomplete The information gained by a sighted user from viewing an image is not fully captured in the alternative text. This issue is a violation of 1194.22 (a) in Section 508. Replace the alternative text with more appropriate, descriptive wording.  Can be fixed in PDF For this item, ASPA/DCD uses  manual inspection. Inspect the document for any links with generic text. No tools used.
All A Single List is Styled as Multiple Lists A single list of items is broken up into more than one List tag, leading assistive-technology users to believe there is more than one list present. This issue is a violation of 1194.22 (d) in Section 508 Style lists so they are correctly grouped. Can be fixed in PDF For this item, ASPA/DCD uses  manual inspection. When a list is encountered, select the first bullet/number. Verify all items in the visual list are highlighted. No tools used.
Excel Excel Worksheet Contains More Than One Table There are multiple tables in a single worksheet. Create a new worksheet for each table.   For this item, ASPA/DCD uses  manual inspection. Inspect the document for any sheets with more than one table. No tools used.

Back to top

Back to Making Files Accessible

Content created by Digital Communications Division (DCD)
Content last reviewed on September 1, 2015