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Email 508 Checklist

Compliance Checklist

This checklist is based on the new WCAG 2.0 requirements that will be in effect starting on January 18, 2018. The checklist below, a series of tables, is based on the content of the email. If ‘No’ is answered to any item, then the Email is not 508 compliant.

Section A: All Email

ID

Item

Traceability to 508

Result

A1

Is the email free from content that flashes more than 3 times per second?

WCAG 2.0 Success Criterion 2.3.1

 

A2

Is the order of the content accurate and logical?

WCAG 2.0 Success Criterion 1.3.2

 

A3

Can text be resized and considered readable when magnified to 200%?

WCAG 2.0 Success Criterion 1.4.4

 

 

Seciton B: Email containing Color
 

ID

Item

Traceability back to 508

Result

B1

Does any information conveyed with color have a non-color method for understanding?

WCAG 2.0 Success Criterion 1.4.1

 

B2

Does all text (with the exception of logos) have a contrast ratio of 4.5:1 or greater no matter the size?

WCAG 2.0 Success Criterion 1.4.3

(Size stipulation not considered by HHS)

 

 

Section: C : Email containing Links

ID

Item

Traceability to 508

Result

C1

Are links distinguished by a method other than color?

WCAG 2.0 Success Criterion 1.4.1

 

C2

Can all link text be understood out of context? If not, does generic link have sufficient content?

WCAG 2.0 Success Criterion 2.4.4

 

 

Section D: Email containing Images

ID

Item

Traceability to 508

Result

D1

Do all images conveying information have alt text that provides the same level of understanding a visual user would gain?

WCAG 2.0 Success Criterion 1.1.1

 

D2

Do all decorative images have “ “ in the alt text field?

WCAG 2.0 Success Criterion 1.1.1

 

D3

Have all multilayered objects been flattened into one image and does that image use one alternative text description for the image?

WCAG 2.0 Success Criterion 1.1.1

 

D4

Do complex informational images have an alternate accessible means of understanding e.g text only equivalent?

WCAG 2.0 Success Criterion 1.1.1

 

D5

Is the email free from any content that should not be included as an image? (Picture of an informational table, text)

WCAG 2.0 Success Criterion 1.4.5

 


Section E: Email containing Tables

ID

Item

Traceability to 508

Result

E1

Is the email free from table styles for any content that is not a data table? Is the email free from table styles for any content that is not a data table? Is the email free from table styles for any content that is not a data table?

WCAG 2.0 Success Criterion 1.3.1

 

E2

Was the table created with the built in table styles?

WCAG 2.0 Success Criterion 1.3.1

 

E3

Does the table structure in the tag tree match the visual table layout?

WCAG 2.0 Success Criterion 1.3.1

 

E4

Do all Header cells contain text?

WCAG 2.0 Success Criterion 1.3.1

 

E5

Is the email free from data tables with merged cells, both column and row header cells, and multiple column or row cells?

WCAG 2.0 Success Criterion 1.3.1

 

 

Section F: Email containing Lists

ID

Item

Traceability to 508

Result

F1

Are all visual lists created with the built in list styles?

WCAG 2.0 Success Criterion 1.3.1

 

F2

Are multiple lists in the same email properly grouped / separated?

WCAG 2.0 Success Criterion 1.3.1

 

 

Section G: Email containing visual Headings

ID

Item

Traceability to 508

Result

G1

Is text intended to act as a visual heading styled with the built in heading tags (H1 through H6)?

WCAG 2.0 Success Criterion 1.3.1

 

G2

Do heading styles follow a logical hierarchical progression? (Do not skip)

WCAG 2.0 Success Criterion 1.3.1

 

G3

Are heading styles refrained from being used on text that has been visually altered purely for decoration?

WCAG 2.0 Success Criterion 1.3.1

 

G4

Does the Heading text accurately describe the sectional content?

WCAG 2.0 Success Criterion 2.4.6

 

 

Section H: Email containing other common elements

ID

Item

Traceability to 508

Result

H1

Is the language properly set for foreign words or phrases?

WCAG 2.0 Success Criterion 3.1.2

 

H2

Are all attachments 508 compliant?

Multiple

 

 

Content created by Digital Communications Division (DCD)
Content last reviewed on February 8, 2018