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Title X Family Planning Services, Training and Research – Final Program Progress Report Guidance

The Final Program Progress Report (End of the Project Period Report) is a comprehensive description of the project’s effort over the entire project period. The following format provides guidance for preparing the End of the Project Period report. This is due 90 days after the end of the project period.

  1. Project Background and Description
    1. Name of project, main location and partner agencies (if applicable)
    2. Include:
      1. Total Title X award by year and over the entire project period.
        For Service Grantees:
        1. Indicate amount awarded for Title X services for each year, the total Title X unduplicated clients by year (including female and male clients), total number of service sites by year and total these data over the entire project period. (See sample “aggregate” table)
        2. The names, locations, total Title X funded amount provided and total number of clients served for each of the sub-recipients funded during the project period. (see sample “sub-recipient” table)
    3. Brief summary of the progress of the program (1-page)
      1. Include significant achievements, milestones or other notable accomplishments. For Training and Research grants, provide a brief description of general purpose and/or investigative question.
      2. Briefly include other significant items of note, including but not limited to challenges and how they were addressed (more detail can be included under Section II, Part C).
    4. Minimum Format Requirements
      1. First Page – Name of project AND Grant Number
      2. Footer – Left side: Grant Number; Right side: page number
  2. Project Activities
    1. Describe the goal(s) of the project.
    2. Grantee must include a list of each objective and include progress made toward each objective, including metrics and financial figures if applicable over the entire project period. Grantees may include a copy of their work plan, if available, to assist with documenting this requirement. If a work plan is submitted, progress toward each objective or element must be included.
    3. For objectives not accomplished or partially accomplished, provide a brief description of progress toward each objective as well as challenges or obstacles that were encountered and efforts to address those challenges.
  3. Data Collection
    1. Briefly describe your process for collecting data.
      1. For Service Grantees - Please highlight the use of Health IT, including EMR, EHR and other technologies within your service network.
    2. Provide any challenges encountered or needs identified regarding the collection of quantitative and qualitative data (e.g., surveys, QA/QI data, and other applicable data collection methods. For Service Grantees Only – include FPAR issues, if applicable).
  4. Internal and External Effects on the Project
    Provide a summary of any significant changes in project management or other external influences which had an impact on the execution of the project over the project period.
    For Service Grantees:
    1. Provide a summary of any external events which occurred over the project period that had an impact on the Title X family planning project (e.g., state/local policy issues, relationships with other primary care and other specialties, etc.).
    2. Provide a brief summary of any additional internal or other non-personnel events which impacted the delivery of services and the operation of the family planning project (e.g., building changes, other administrative changes, weather events, supply difficulties and/or product changes, etc.).

Service Grantees Only:

  1. Program Review Findings
    Provide a brief update regarding the resolution and/or progress toward resolution of any outstanding program review findings (if applicable).
    1. Format: 12-point font, double-spaced, 1” margins on all four sides. Tables can be single-spaced with the font no smaller than 10-point. The End of the Project Period report shall be comprehensive in nature and provide sufficient detail regarding all aspects of the project. Incomplete submissions or reports that lack sufficient detail may be returned for re-submission.

Sample tables:

Aggregate Table

Award Year Budget Period Title X Services Total number of service sites Females Males Unduplicated Clients
1 1/1/2010– 12/31/2010 $900,000 150 18,000 7,000 25,000
2 1/1/2011– 12/31/2011 $900,000 123 18,500 7,500 26,000
3 1/1/2012– 12/31/2012 $900,000 140 21,500 8,500 30,000
Total   $2,700,000   58,000 23,000 81,000

Sub-recipient Table  

Sub-recipient Name Location Funded Period Total Title X Award Amount Total unduplicated clients served
FP Org 1 City, St 1/1/2010– 12/31/2012    
FP Org 2 City, St 1/1/2010– 12/31/2012    
Totals    

 

Content created by Office of Population Affairs
Content last reviewed on August 9, 2016