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Title X Family Planning Services – Annual Progress Report Guidance

The Annual Progress Report is a brief description of the progress the project has made during the current budget period. The following format provides guidance for preparing the Annual Progress Report. This report is due 90 days after the end of the budget period.

  1. Project Background and brief description
    1. Name of project and main location and number of partner agencies, if applicable.
    2. Project information
      1. The Title X award amount for the reported budget period.
        For Family Planning Service Grantees:
        1. Indicate amount awarded for Title X services and the total Title X unduplicated clients (including female and male clients) for the year reported. (See sample “aggregate” table)
        2. Total Title X unduplicated clients for the budget period per service site (name and location), including the amount of Title X funds received by each sub-recipient.  (See sample table)
    3. Brief summary of the progress of the program (1-page)
      1. Include significant achievements, milestones or other notable accomplishments for the budget period. For Training and Research grants, provide a brief description of general purpose and/or investigative question.
      2. Briefly include other significant items of note, including but not limited to challenges and how they were addressed. (Fully describe in Section II, Part C).
    4. Minimum Format Requirements
      1. First Page – Name of project AND Grant Number
      2. Footer – Left side: Grant Number; Right side: page number
  2. Project Activities
    1. Describe the goal(s) of the project.
    2. Grantee must include a list of each objective and include progress made toward each objective, including metrics and financial figures if applicable.  Grantees may include a copy of the work plan, if available, to satisfy this requirement. If a work plan is submitted, progress toward each objective or element must be included.
    3. For objectives not fully accomplished or targets not met, provide a brief description of the progress toward each objective as well as challenges or obstacles that were encountered as well as efforts to address those challenges.
  3. Data collection
    1. Briefly describe your process for collecting data.
      1. For Family Planning Service Grantees - Please highlight the use of Health IT, including EMR, EHR and other technologies within your service network.
    2. Identify any challenges encountered or needs identified regarding the collection of quantitative and qualitative data (surveys, QA/QI data, and other applicable data collection methods, Service Grantees Only – include challenges/needs regarding FPAR, if applicable).
    3. Provide a brief description of the program’s plan to conduct any qualitative data collection in the next budget period.
  4. Internal and External Effects on the Project
    Provide a summary of any significant changes in the project management or other external influences which had an impact on the execution of the project over the past budget period.
    For Service Grantees:
    1. Provide a summary of any external events which occurred during the budget period that have had an impact on the Title X family planning project (e.g., state/local policy issues, relationships with other primary care and other specialties, etc.).
    2. Provide a brief summary of any additional internal or other non-personnel events which impacted the delivery of services and the operation of the family planning project (e.g., building changes, other administrative changes, weather events, supply difficulties and/or product changes, etc.).

Service Grantees Only:

  1. Program Review Findings
    Provide a brief update regarding the resolution and/or progress toward resolution of any outstanding program review findings (if applicable).
    1. The 12-month, end of the budget period “comprehensive” progress report should include information and data from the project’s annual activities.  The comprehensive report is an update to the progress report submitted in the last non-competing, continuation (NC) application and must include information on activities which occurred after the submission of the project’s non-competing, continuation application through the end of the most recent budget year. The version submitted for the NC application may be used, revising and updating information and data as appropriate.
      1. Format: 12-point font, double-spaced, 1” margins on all four sides. Tables can be single-spaced with the font no smaller than 10-point. Incomplete or submissions that lack sufficient detail may be returned for re-submission.

Sample tables:

Aggregate Table

Grantee Total Clients Annual Federal Award Amount
Female Male Total
Name xxx,xxx xxx,xxx xxx,xxx $xxx,xxx

Sub-recipient Award Table

Name of Sub-recipient Location Total Clients Annual Title X Amount Funded
Female Male Total
Sub-recipient A City or County xxx,xxx xxx,xxx xxx,xxx $xxx,xxx
Sub-recipient B City or County xxx,xxx xxx,xxx xxx,xxx $xxx,xxx
Content created by Office of Population Affairs
Content last reviewed on August 9, 2016