Skip to main content
U.S. flag

An official website of the United States government

Return to Search

FAQ 1509 Where a parent requests that a health care provider disclose proof of his child’s immunizations to a school so the school can legally admit the child, does the Privacy Rule limit to whom at the school the provider may send the records?

This is HIPAA Guidance for school immunizations disclosures.

Final

Issued by: Office for Civil Rights (OCR)

Where a parent requests that a health care provider disclose proof of his child’s immunizations to a school so the school can legally admit the child, does the Privacy Rule limit to whom at the school the provider may send the records?

Answer:

No.  It is expected that in most cases a school has designated an administrative official or employee, such as a school nurse, to receive and maintain proof of student immunizations to comply with applicable law. Given the designated person may vary from school to school, the Privacy Rule permits the health care provider to make the disclosure to whoever at the school is identified in the parent’s request or school’s instructions to the parent.

HHS is committed to making its websites and documents accessible to the widest possible audience, including individuals with disabilities. We are in the process of retroactively making some documents accessible. If you need assistance accessing an accessible version of this document, please reach out to the guidance@hhs.gov.

DISCLAIMER: The contents of this database lack the force and effect of law, except as authorized by law (including Medicare Advantage Rate Announcements and Advance Notices) or as specifically incorporated into a contract. The Department may not cite, use, or rely on any guidance that is not posted on the guidance repository, except to establish historical facts.