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Section 5 Grants Pilot

The goal of the Pilot is to implement Section 5 of the Digital Accountability and Transparency Act (DATA Act) of 2014, Public Law Number 113-101, which requires the Federal Government to “establish a pilot program with the participation of appropriate federal agencies to facilitate the development of recommendations for:

  1. standardized reporting elements across the Federal government (§5(b)(1)(A));
  2. the elimination of unnecessary duplication in financial reporting (§5(b)(1)(B));
  3. the reduction of compliance costs for recipients of Federal awards (§5(b)(1)(C))."

HHS DATA Act Program (DAP) is the executing agent of the Section 5 Grants Pilot for the Office of Management and Budget (OMB). Participation is open to Federal grant recipients. Email DATAActPMO@hhs.gov to get started.

Pilot Timeline

Launch: May 2015

Conclusion: May 2017

Congressional Report: August 2017

Section 5 Grants Pilot Test Models

The intent of the Section 5 Grants Pilot is to test tools that meet the Section 5 Pilot requirements. The following tables outline the Section 5 Grants Pilot Test Models.

Common Data Element Repository (CDER) Library – Test 1

Hypothesis

Test Model

If grant recipients are provided with definitions of data elements through the CDER Library, then they will be able to accurately complete forms in a timelier manner and therefore reduce burden.

Provide grant recipients with data element definitions to identify potential changes in accuracy and speed of grant lifecycle form completion.

CDER Library – Test 2

Hypothesis

Test Model

If duplication across forms can be identified using the CDER Library, then agencies can update/reduce forms to reduce recipient burden.

Identify form duplication and provide recommendations for updating/reducing forms to reduce grant recipient burden.

Consolidated Federal Financial Report (FFR)

Hypothesis

Test Model

If grant recipients can enter complete FFR information systematically through one entry point instead of multiple different avenues and that information can be shared electronically from that point forward, then grant recipient burden will be reduced and data accuracy will be improved.

Form Completion: Provide grant recipients with one consolidated process for submitting the FFR to identify potential time savings and/or improved accuracy by entering all information through one system.

Facilitated Discussion: Review the Consolidated FFR submission process. Guide participants through the piloted changes to the FFR submittal process and assess the potential to reduce grant recipient reporting burden.

Single Audit

Hypothesis

Test Model

If non-Federal entities do not have to report the same information on duplicative forms (i.e. SEFA vs. SF-SAC), then non-Federal entity burden will be reduced.

Form Completion: Provide non-Federal entities with the draft 2016 expanded Single Audit Concept Form (SF-SAC only), and allow participants to assess the potential to reduce grant recipient reporting burden.

Facilitated Discussion: Present the draft expanded Single Audit form and allow participants to assess the potential to reduce grant recipient reporting burden.

Notice of Award – Proof of Concept (NOA – POC)

Hypothesis

Test Model

If grant recipients have a standardized NOA cover sheet for Federal awards, then grant recipient reporting burden may be reduced by facilitating access to uniform data needed to populate information collections.*

Provide grant recipients with a standard NOA – POC cover sheet for Federal awards to populate a data collection tool. Identify how standardizing the NOA could result in efficiencies for grant recipients.

*A standardized NOA will be used for testing purposes only and is not intended to be adopted for government-wide use.

Learn Grants

Hypothesis

Test Model

If grant recipients are supplied with grants lifecycle information in one website, then they will have increased access to the grants resources and knowledge of the grants lifecycle process.

Assess the effectiveness of Learn Grants for increasing a grant recipient’s knowledge of the grants lifecycle.

Learn more about the program by reviewing this information:

Content created by DATA Act Program Management Office (DAP)
Content last reviewed on September 21, 2016