Management Structure (Draft)

See diagram

The HHS Departmental Web site shall be managed through a Web Council.

• The Council reports, through ASPA, to the Secretary
• Each Operating Division (Division) shall have two Representatives on the Council (two seats)
• OS to be considered as one Division
• Division Representation should balance Content and Infrastructure (technology and applications) responsibilities and experience
• Representatives shall be named by the Division Assistant Secretary
• Each seat shall have one vote
• Each Representative may have one designated proxy
• Seats represent all agencies/offices within Division plus topical sites for which Division has lead
• The ASPA/WCD Director (or designee) shall chair the Council
• The OCIO shall have a non-voting Representative on the Council
• Divisions are encouraged but not required to emulate this structure for managing and communicating their internal governance
• Council may form committees as needed
• ASPA/WCD staff shall provide logistical support to the Web Council including maintenance of inter/intranet presence
• 75% constitutes quorum
• 75% of quorum must be physically present (except virtual meetings)
• Alternates permitted
• Non-voting delegates encouraged to attend and participate
• Issues are to be decided by consensus; chair may call for vote; passage requires majority of full Council (not quorum)
• Committees may be formed/structured at the Council’s discretion.

Responsibilities of Web Council shall include:

• Establish and implement “One Department; One Web” concept
• Determine Web policy, standards and guidance
• Crisis and emergency response Web coordination
• Foster Web-based delivery of Department services
• Enhance efficiency through cross-department synergy
• Foster communication across Web Community
• Recommend enterprise applications
• Implement enterprise applications
• Create and disseminate base of shared knowledge
• Foster consistent Web presence
• Establish Web site inventory
• Advise on domain issues
• Foster establishment of Department-wide Web community

Responsibilities of Web Representative for Content shall include:

• Coordinates content organization
  • Within Division
  • Across Department
• Content liaison with WCD
• Facilitates adherence to policy/standards
• Identifies strategic content needs
• Represents Division on Web Council

Responsibilities of Web Representative for Infrastructure shall include:

• Coordinate implementation of applications
• Oversees adherence to technical policy/standards
• Identifies and advises on current and future enterprise-wide application needs
• Represents Division on Web Council

Qualities and Qualifications of Web Representatives shall include:

• Web communications leader
• Conversant with Departmental and Divisional mission, policies and messages
• Stature and access within Division
• Able to work collaboratively across HHS
• Availability and commitment (time to do the job)
• Content
  • Ability to see inter-relationship of content
  • Able to communicate to general audience
• Infrastructure
  • Ability to recommend creative infrastructure solutions
  • Conversant on emerging technologies and media