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Archive Schedule

Type of ContentTimeline for Move to Archive*
Administration specificChange of Administration
Advisory Committee materialFACA Standard (3 years)
AgendasDo not archive
AnnouncementsDo not archive
Appeals, legal (of HHS decisions)Standard Schedule*
BlogsWhen retired
BrochuresDo not archive
Budget, financial, and performance documentsStandard Schedule*
Content, ProgramWhen superseded
Funding & announcementsWhen next cycle occurs
Grant ApplicationsWhen next cycle occurs
GuidanceWhen superseded
Health Emergency SitesOne year after closure
Incident Related SitesOne year after closure
News releasesStandard Schedule*
Meeting AnnouncementsDo not archive
Mini-sitesWhen retired
Natural Disaster SitesOne year after closure
PoliciesWhen superseded
PlansWhen superseded
PresentationsDo not archive
RegulationsWhen superseded
Reports to CongressStandard Schedule*
Reports, Research, StudiesStandard Schedule*
Resigning Officials (political)Upon retirement (blogs, speeches, videos)
SpeechesChange of Administration Or Standard Schedule (whichever is earlier)*
TestimonyChange of Administration Or Standard Schedule (whichever is earlier)*
Training AnnouncementsDo not archive
WebsitesWhen retired

* The standard retention schedule for dated reference materials is to archive annually, retaining two full years on the live site. For example, 2011 news releases should be archived in January 2014, keeping at least two full years and no more than three years of content available.

This standard retention schedule can be extended after demonstration by the content owner that older content is regularly and routinely accessed by the public. Note that while the CLM calls for content to be reviewed annually, content can be re-evaluated at any time within the one-year timeframe as warranted.


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Last Updated: September 5, 2013