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OS C&R Planning Guidance

Due to WCD June 30, 2008

Staff Div 508 Remediation Plans
Overview

  • Name Senior Project Manager (due to WCD 4/30)
  • Address Compliance (moving forward)
  • Determine annual goals
  • Prioritize your work plan
  • Address archive and removal process
  • List pages and files to be addressed
  • Prevention & Intervention
  • Assess tools and training needs
  • Assess resource needs
  • Don’t wait to get started
    • First “year” closes 9-30-08

Staff Div 508 Remediation Plans
Compliance Comes First

(Compliance covers new & revised sites and files)

  • Address steps taken to insure compliance
    • Awareness and education
    • Training & Tools
    • Contract language
    • Monitoring
      • Pre-launch survey on new sites
      • Pre-acceptance testing of contractor products

Staff Div 508 Remediation Plans
Inventories

  • Initial inventory to you 4-30-08
    • 800+ total domains (includes the major domains)
  • Supplement inventory to you 5-30-08
    • 700+ additional domains
  • Cover both pages (html code) and files
    • Pages surveyed for 508 errors
    • Files counted but not surveyed for issues
  • Annual goals based on total inventories
  • Forms must be inventoried manually

Staff Div 508 Remediation Plans
Early OS Inventory: HTML Issues

STAFFDIV

Pages

Broken Links

508 Issues

ASAM/PSC

4,406

1,523

90,053

ASH

20,979

9,395

605,081

ASL

1,460

8,454

34,565

ASPA

4,351

554

69,830

ASPE

22,389

5,616

206,250

ASPR

1,177

34

5,182

ASRT

187

165

5,404

CFBCI

10

8

289

DAB

3,822

124

14,740

OCR

329

55

6,145

OGC

34

0

938

OGHA

406

27

9,530

OIG

2,522

16

22,909

OMHA

29

3

878

ONC

11,755

145

87,772

TOTAL

73,856

26,110

1,159,566

Staff Div 508 Remediation Plans
Early OS Inventory: Problematic Files

File Type

Number

  • PDF files

3,510

  • PPT files

557

  • DOC files

937

  • ZIP files

21

  • Video files

??

  • Podcasts

??

Staff Div 508 Remediation Plans
Determining Priorities

Prioritization is meant to be practical

  • Template and site navigation issues first
  • Level of demand (site visits, file downloads)
  • Content specific to persons with disabilities
  • Mission criticality (our work, our priorities)

Staff Div 508 Remediation Plans
List pages and files

  • List specific pages and files to be addressed
    • First “year” (9-30-08)
    • Second year (9-30-09)
  • Lists redrawn every year looking two years out

Staff Div 508 C&R Plans
First Year (06-01-08 through 9-30-08)

  • Web infrastructure: Top 7% (of non-compliant pages) remediated (Section 508 and broken links)
  • Web files: Top 3% (of non-compliant) made compliant
  • Web cleanup: Combined Web page and file inventory reduced by 10% Department-wide
  • Web forms: Top 20% of HTML/PDF inventory made compliant

Staff Div 508 C&R Plans
Second Year (10-01-08 through 09-30-09)

  • Web infrastructure: Next 28% remediated
    • (Total: 35% compliant)
  • Web files: Next 27% made compliant
    • (Total: 30% compliant)
  • Web cleanup: Web and file inventory reduced additional 5% (bare minimum reduction)
  • Web forms: Remaining 80% made compliant

Staff Div 508 C&R Plans
Cleaning Out the Basement

  • Archive
    • Outdated content that is still relevant or useful
    • OS site and guidance being developed
  • Remove
    • Outdated sites and material
      • That cannot be made current
      • Is no longer relevant or useful
    • Orphan sites
    • Duplicate content or pages
  • Follow Web Records Policy
  • Fastest, cheapest way to reduce numbers!

Staff Div 508 C&R Plans
Reporting

  • Internal OS reporting will be monthly
  • Internal HHS-wide reporting is quarterly
  • HTML and broken link reporting is automated
    • Based on Watchfire survey
    • Progress reporting based on “leveled field”
    • Issues reported as percent of pages owned

Staff Div 508 C&R Plans
Prevention & Intervention

  • Identify business processes that need to be modified
    • Formatting, use of templates, spreadsheets, proper use of Word – all simplify end process
  • Ensure 508 language is inserted in all SOWs
    • Institute process for testing products at delivery

Staff Div 508 C&R Plans
Tool & Training Needs

  • Inventory availability of needed tools
  • Inventory contractor capacity
    • Routine documents
    • Complex table coding
    • Other specialties needed or available
  • Assess training needs
    • Select “train-the-trainer” candidate
    • Ensure people take training as available

Staff Div 508 C&R Plans
Resources

  • Compliance will not be cheap
  • Do not expect added funding
  • Unfunded mandate? Hardly; law since 2001
  • WCD working to provide centralized support
  • But, resources must be redirected
    • Remediation comes ahead of redesign
    • Old sites come ahead of new sites

Staff Div 508 Remediation Plans
Cautionary Note

We encourage confirmatory testing

  • Let WCD re-test early your remediation
  • Catch remediation problems early
  • Gets us all on the same page (literally!)
  • Let’s you move forward with confidence

WCD 508 Contacts