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PowerPoint Document 508 Checklist

Print this webpage to use as a checklist or keep at your desk for a handy reference.

If you are responsible for creating or signing off/clearing files, you can use this checklist as part of your process. You may find it helpful to review the checklist before you create your file, and also to print out the checklist and check off each item after you have created your file, or when you receive the file.

Last Updated: March 2013

Additional Resources:

 

ID1.0.Master Requirements for all Documents

Yes (Pass)

No (Fail)

N/A

1.1Does the document file name not contain spaces and/or special characters?   
1.2Is the document file name concise, generally limited to 20–30 characters, and does it make the contents of the file clear?   
1.3Have the Document Properties for Title, Author, Subject (AKA Description), Keywords, Language, and Copyright Status been applied per HHS guidance?   
1.4Does the document utilize recommended fonts (i.e., Times New Roman, Verdana, Arial, Tahoma, Helvetica, or Calibri)?   
1.5Have track changes been accepted or rejected and turned off?   
1.6Have comments been removed and formatting marks been turned off?   
1.7Does the document refrain from using flashing/flickering text and/or animated text?   
1.8Is the document free of background images or watermarks?   
1.9Do all images, grouped images, and nontext elements that convey information have meaningful alternative-text descriptions?   
1.10Do complex images (i.e., charts and graphs) have descriptive text near the image (perhaps as a caption)?   
1.11Do all URLs contain descriptive hyperlinks (i.e., avoid generic phrases like “Click here” and, instead, use phrases that let users know about the content of the linked page prior to selecting it   
1.12Are all URLs linked to correct Web destinations?   
1.13Are e-mail links accessible?   
1.14Has a separate accessible version of the document been provided when there is no other way to make the content accessible?   
1.15If there are tables, are blank cells avoided?   
1.16Is all of the text easy to read in comparison to the background of the document (i.e., has a color-contrast ratio of 4.5:1)?   
1.17Has the document been reviewed in Print Preview for a final visual check?   
 
ID2.0. General Layout and Formatting Requirements

Yes (Pass)

No (Fail)

N/A

2.1Can all slide text be viewed in the Outline View?   
2.2Do all of the slides avoid using flickering/flashing text and/or animated text?   
2.3Do all of the slides avoid using text boxes or graphics with text within them?   
2.4Is the list style being used as opposed to manually typed characters (e.g. Hyphens, numbers, or graphics)?   
2.5If multimedia is present, did the multimedia pass the Multimedia Checklist?   
2.6Is the presentation free of SmartArt?   
 
ID

3.0. Document Images Requirement

Yes (Pass)

No (Fail)

N/A

3.1Are multiple associated images on the same page (e.g., boxes in an organizational chart) grouped as one object?   
3.2Have all multilayered objects been flattened into one image and does that image use one alternative text description for the image?   
3.3Do images/graphics appear crisp and legible?   
 
ID4.0. Document Tables

Yes (Pass)

No (Fail)

N/A

4.1If the document (or a section of the document) has a tabular appearance, is the tabular structure made using the table option (as opposed to manual tabs and/or spaces)?   
4.2Do all tables have a logical reading order from left to right, top to bottom?   
4.3Do data tables have the entire first row designated as a ‘Header Row’ in table properties?   
4.4Is the table free of merged cells?   
4.5Are all tables described and labeled (where appropriate)? Note: In some cases naming/numbering of tables may not be appropriate. For example, a small data table in a presentation may not need a reference.   
4.6In table properties, is “Allow row to break across pages” unchecked?   
  

 

If you need assistance with meeting any of the above criteria, please check out the tutorials and resources at www.hhs.gov/web/508.