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Policy

Revised HHS Travel Policy Manual

As part of the transition to the new travel system, Concur Government Edition (CGE), PSC Transportation Services released the revised 2012 HHS Travel Manual, which was effective November 1, 2014. It includes updated or revised policies and/or procedures including:

  1. The Delegation of Authorities and Roles and Responsibilities of the Delegated and other Travel Personnel – Section 1.3
  2. Revised Conference Attendance Approval Process based upon the Office of Grants and Acquisition Policy and Accountability’s (OGAPA) policy dated December 16, 2013 – Section 1.5
  3. New Chapter 13 for Travel in the Event of a Lapse in Appropriations – Chapter 13
  4. Disallowed the use of the paper HHS 348-Form and added the requirement to use CGE  for all non-Federal Sponsored Travel – Section 7.1
  5. A number of minor policy changes, additions, and deletions
  6. A number of formatting changes including moving several sections to more appropriate chapters

The 13 chapters are consistent with all current provisions of the General Services’ Federal Travel Regulations, which govern all civilian employees’ official business travel.

HHS Travel Policy

HHS travel policies for employees (not including commissioned officers of the Commissioned Corps, U.S. Public Health Service (Corps), unless specified otherwise at the beginning of the section) are governed by the Federal Travel Regulations (FTR), which is issued by the General Services Administration (GSA.) The FTR implements statutory requirements and Executive Branch policies for travel performed or conducted by Federal civilian employees and others authorized to travel at Government expense. The FTR is located on GSA’s website (see the link below.)

Commissioned Corps Policies and Per Diem

Travel policies and per diem rates for Commissioned Corps officers of the U.S. Public Health Service (USPHS) are governed by the Joint Travel Regulations (JTR). The Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) issues the JTR. As of October 1, 2014, the Joint Federal Travel Regulations, Volume 1 (JFTR) and the Joint Travel Regulations, Volume 2 (JTR) were consolidated into one volume, titled the Joint Travel Regulations. The HHS Assistant Secretary for Health is the designated USPHS Principal to serve on the PDTATAC, which is chartered under the Defense Travel Management Office (DTMO). The JTR is available at DTMO’s website.

The Assistant Secretary of Health (ASH) or its designee is responsible for developing and issuing travel and relocation (Permanent Change of Station (PCS)) policy for Corps officers, to supplement the Department of Defense’s JTR. Corps policies are published in separate documents that are not part of the HHS Travel Manual. Travel guidance for commissioned officers of the Public Health Service can be found on the Commission Corps website.

However, certain sections of this Travel Manual, by their terms, govern travel by Commissioned Corps officers as well as by civil service employees. Any operational or travel concerns of the Corps should be directed to the Office of the Surgeon General, U.S. Public Health Service, Director, Division of Commissioned Corps Personnel and Readiness, (Attn: PDTATAC MAP Member), 1101 Wootton Parkway, Plaza Level, Suite 100, Rockville, MD 20852-1061.

HHS Travel Manual

The HHS Travel Manual, issued by the Office of the ASA, PSC, AOP, TS, is the official documentation of Department-wide supplemental policy and guidance to the FTR for HHS civilian employees.

Many provisions of the FTR require agencies to develop specific internal policies, procedures, and systems to administer the regulations. The HHS Travel Manual provides supplemental policy and guidance on key FTR provisions, where a Department-wide, standard supplemental policy is deemed appropriate. OpDiv/StaffDivs may then augment the FTR and/or Department level policy with their own supplemental policy guidance, which must be consistent with the FTR and the Department’s policy requirements. Note that OPDIVs/STAFFDIVs may choose to implement certain policies in a more restrictive manner.

2014 Mileage Reimbursement Rates

The Acting Administrator of the General Services Administration has approved CY 2014 privately owned vehicle mileage reimbursement rates. The following reimbursement rates are effective January 1, 2014 – December 31, 2014:

  • privately owned automobile: $0.56 per mile
  • privately owned motorcycle: $0.53 per mile
  • privately owned airplane: $1.31 per mile
  • government-owned automobile: $0.235 per mile
  • relocation mileage: $0.235 (Per IRS regulation, rate does not include vehicle depreciation and cost of insurance)

The ETS, GovTrip, has been updated with these new mileage rates.

Please contact your Federal Agency Travel Administrator if you have any questions or need additional information.


Content created by Assist. Sec./Administration - Program Support Center
Content last reviewed on November 4, 2014