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Part 302--Definitions of Words and Terms

HHS Acquisition Regulation (HHSAR)

Sections on this page:


Authority: 5 U.S.C. 301; 40 U.S.C. 121(c)(2)

Subpart 302.1--Definitions

302.101 Definitions.

(a) “Agency head or head of the Agency,” unless otherwise stated, means the head of the OPDIV for: AHRQ; CDC; CMS; FDA; HRSA; IHS; NIH; SAMHSA; and ASFR for the Office of the Secretary (OS), including PSC. The Assistant Secretary for Preparedness and Response (ASPR) is the head of the agency for BARDA contracting functions.

(b) Chief of the Contracting Office is typically a mid-level management official, usually an office director, division director, or branch chief, who manages and monitors the daily contract operations of an OPDIV or major component of an OPDIV. The CCO is subordinate to the HCA, except where the same individual is the HCA and CCO.  

(c) Contracting Officer's Technical Representative is a federal employee whom a Contracting Officer has designated in writing to act as the Contracting Officer’s representative in monitoring and administering specified aspects of contractor performance after award of a contract or order that exceeds the simplified acquisition threshold. (NOTE: In accordance with local procedures, OPDIVs may designate COTRs for contracts or orders estimated to be less than the simplified acquisition threshold.) These activities may include verifying that (1) the contractor’s performance meets the standards set forth in the contract; (2) the contractor meets the contract/order’s technical requirements by the specified delivery date(s) or within the period of performance; and (3) the contractor performs within the fixed price or cost ceiling stated in the contract or order. COTRs must meet the training and certification requirements specified in 301.604.

(d) Head of the contracting activity is an official who has overall responsibility for managing a contracting activity – i.e., the organization within an OPDIV or other HHS organization which has been delegated broad authority regarding the conduct of acquisition functions.

(1) The HHS HCAs are as follows:

AHRQ:Director, Division of Contracts Management
ASPR:Director, Office of Acquisitions Management, Contracts and Grants
CDC:Director, Procurement and Grants Office
CMS:Director, Office of Acquisition and Grants Management
FDA:Director, Office of Acquisitions and Grant Services
HRSA:Director, Office of Acquisition Management and Policy
IHS:Director, Division of Acquisition Policy
NIH:Director, Office of Acquisition and Logistics Management
PSC:Director, Strategic Acquisition Service
SAMHSA:Director, Division of Contracts Management

(2) Each HCA shall conduct an effective and efficient acquisition program; establish adequate controls to ensure compliance with applicable laws, regulations, procedures, and the dictates of good management practices; and conduct periodic reviews to evaluate and determine the extent of adherence to prescribed policies and regulations and the need for guidance and training.

(3) HCAs may redelegate their authorities to the extent that redelegation is not prohibited by the terms of their respective delegations of authority, by law, by the FAR, by the HHSAR, or by other regulations. To ensure proper control of redelegated acquisition authorities, HCAs shall maintain a file containing successive delegations of HCA authority through the Contracting Officer level.

(e) Program Manager is a federal employee whom an OPDIV official or designee one level above the head of the sponsoring program office has designated in writing to act as a Program Manager for a group of related major or non-major IT or construction capital investments – see HHS’ P/PM Handbook. See also Appendix D, Relationship between Program Management and Project Management, of OFFP memorandum entitled “The Federal Acquisition Certification for Program and Project Managers,” dated April 25, 2007. Program Managers must meet the FAC-P/PM certification requirements in 301.607. A Program Manager may also be delegated authority to act as the COTR for a major or non-major IT or construction capital investment – see 301.604.

(f) Project Manager is a federal employee whom a head of the sponsoring program office (Program Manager) or designee has designated in writing to act as a Project Manager for a major or non-major IT or construction capital investment – see HHS’ P/PM Handbook. See also Appendix D, Relationship between Program Management and Project Management, of OFFP memorandum entitled “The Federal Acquisition Certification for Program and Project Managers,” dated April 25, 2007. Project Managers must meet the FAC-P/PM certification requirements in 301.607. A Project Manager may also be delegated authority to act as the COTR for a major or non-major IT or construction capital investment – see 301.604.

(g) Project Officer is a federal employee whom a head of the sponsoring program office (Program Manager) or designee has designated in writing to act as a Project Officer and provide guidance, information, and assistance to the Contracting Officer for all technical aspects of a proposed project before award of a contract or order that is estimated to exceed the simplified acquisition threshold. (NOTE: In accordance with local procedures, OPDIVs may designate Project Officers for contracts or orders estimated to be less than the simplified acquisition threshold.)  Project Officers must meet the training requirements in 301.606. Project Officers are often delegated authority to also act as the COTR on a contract or order – see 301.604.

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Subpart 302.2--Definitions Clause

302.201 Contract clause.

The Contracting Officer shall insert the clause in FAR 52.202-1, Definitions, in solicitations and contracts, except as cited below. This is an authorized FAR deviation.

(a) In accordance with FAR 52.202–1(a)(1), the Contracting Officer shall insert paragraph (a) in 352.202-1 in place of paragraph (a) of the FAR clause.

(b) In accordance with FAR 52.202–1(a)(1), the Contracting Officer shall insert paragraph (b), or its alternate in 352.202-1, to the end of the FAR clause. The Contracting Officer shall insert paragraph (b) when a fixed-priced contract is contemplated and the alternate to paragraph (b) when a cost-reimbursement contract is contemplated.

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Subpart 302.70--Common HHSAR Acronyms and Abbreviations

302.7000 Common HHSAR acronyms and abbreviations.

(a) The HHSAR cites numerous acquisition-related and organizational acronyms and abbreviations. Each of these is established where first cited in the text, following the use of the unabbreviated term, and are used in subsequent subparts of that part or any other part of the HHSAR.

(b) The table below cites, for reference purposes, the most commonly used acronyms and abbreviations – i.e., those that have applicability to multiple parts of the HHSAR, and where they are first cited. They are listed alphabetically. The HHSAR also contains other acronyms and abbreviations, which because they are cited only in one HHSAR part, subpart, section, or in reference to a particular topic, are not listed in the table. An example is DCIS (Departmental Contracts Information System) cited in subpart 304.602.

 

Acronym/
Abbreviation

Term

Where first cited in the HHSAR

A & Earchitect and engineer (contracts)304.803-70(b)
AHRQAgency for Healthcare Research and Quality301.270(b)
APAcquisition Plan301.606-71
ASFRAssistant Secretary for Financial Resources (in OS)301.103(b)
ASPR/OAMCGAssistant Secretary for Preparedness and Response, Office of Acquisitions Management, Contracts and Grants301.270(b)
Associate DAS for AcquisitionAssociate Deputy Assistant Secretary for Acquisition (in OS/ASFR/OGAPA/DA)301.270(a)
BPA or BPAsBlanket Purchase Agreement(s)301.603-70(b)
CACompetition Advocate306.202(a)
CAOChief Acquisition Officer (for HHS)301.603-72(a)(4)
CCOChief of the Contracting Office301.602-3(b)(3)
CDCCenters for Disease Control and Prevention301.270(b)
CFRCode of Federal Regulations301.103(c)
CIOChief Information Officer (for HHS)301.607-73(a)
CMSCenters for Medicare and Medicaid Services301.270(b)
COTRContracting Officer’s Technical Representative301.604-70
D&FDetermination and Findings306.202(b)(1)
DADivision of Acquisition (in ASFR) in OS301.270(b)
DASFMPDeputy Assistant Secretary for Facilities Management and Policy301.607-73(a)
DAS/GAPADeputy Assistant Secretary for Grants and Acquisition Policy and Accountability309.403
EITelectronic information technology301.603-73(e)
EVMearned value management301.607-73(a)
FARFederal Acquisition Regulation301.101(a)
FDAFood and Drug Administration301.270(b)
FedBizOppsFederal Business Opportunities305.205(a)
FSSFederal Supply Schedule304.803-70(b)
GLDGeneral Law Division (typically referred to with “OGC”)301.602-3(c)(5)
GSAGeneral Services Administration304.803-70(b)
GWACGovernment-wide acquisition contract304.803-70(b)
HCAHead of the Contracting Activity301.470(a)
HHS(Department of) Health and Human Services301.101(a)
HHSARHealth and Human Services Acquisition Regulation301.101(a)
HRSAHealth Resources and Services Administration301.270(b)
HUBZoneHistorically Underutilized Business Zone305.205(a)(2)
IDIQindefinite-delivery, indefinite-quantity (contract type)301.603-70(b)
IHSIndian Health Service301.270(b)
ITinformation technology301.607-71(a)
JOFOCJustification for Other than Full and Open Competition306.303-1(b)(1)
NIHNational Institutes of Health301.270(b)
OCIOOffice of the Chief Information Officer (for HHS)301.607-73(a)
OFMPOffice of Facilities Management and Policy (for HHS)301.607-73(a)
OGAPAOffice of Grants and Acquisition Policy and Accountability301.270(b)
OGCOffice of the General Counsel301.602-3(c)(5)
OIGOffice of the Inspector General303.104-7(a)(2)(i)
OMBOffice of Management and Budget301.106
OPDIVOperating Division301.607-73(a)
OSOffice of the Secretary302.101(a)
OSDBUOffice of Small and Disadvantaged Business Utilization (in OS)307.104(a)(4)
P.L.Public Law304.604
PWSperformance work statement (typically cited with SOW)304.1300(c)
PSCProgram Support Center (in OS)301.270(b)
R & Dresearch and development301.607-72(b)
RFIRequest for Information305.205(a)
SAMHSASubstance Abuse and Mental Health Services Administration301.270(b)
SBSSmall Business Specialist (in OSDBU)307.104(a)(4)
SFStandard Form301.603-1(b)
SOWstatement of work [inclusive of specification(s)] and typically cited with PWS304.1300(c)
SPESenior Procurement Executive –  i.e., Associate DAS for Acquisition301.603-71
STAFFDIVStaff Division (in OS)311.7001(b)

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Subpart 302.71--HHS Standard Templates and Formats

302.7100 HHS standard templates and formats.

HHS has developed standard templates and formats for preparation of various acquisition documents, reports, and plans. The templates and formats, which contain instructions for their completion, may be accessed on the ASFR/OGAPA/DA Internet website. A complete listing of the standard templates and formats and where they are referenced in the text are cited in the table below:

 

Title of Template/Format

HHSAR Reference

Acquisition Plan (DOC - 30 pages)307.7103
Acquisition Plan Waiver Request (PDF - 4 pages)307.7101(b)(2)
Acquisition Strategy (DOC - 15 pages)307.104-70
Annual Acquisition Plan (PDF - 4 pages)307.104(a)(5)
Competition Advocate Report (DOC - 8 pages)306.502(b)
Contract File Checklists304.803-70
FedBizOpps R & D Sources Sought Notice305.205(a)(3)
FedBizOpps Request for Information315.201(e)(4)
FedBizOpps Small Business Sources Sought Notice319.202-2(a)(3)
FedBizOpps Sources Sought Notice310.001(a)(3)(iv)
Justification for Other than Full and Open Competition (DOC - 8 pages)306.303-1(b)(1)
Limited Source Justification (DOC - 8 pages)308.405-6(g)(1)(i)

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Content created by Assist. Sec./Financial Resources - Division of Acquisition