Records Management
Managing recorded information is an important responsibility of every Federal agency. Title 44 U.S.C. 2901 defines records management as “the managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal government and effective and economical management of agency operations."
It is the US Department of Health and Human Services (HHS) policy to use NARA's GRS whenever possible for disposition instructions concerning HHS records. For records that are not covered by NARA's GRS, HHS Operating Divisions follow NARA approved records schedules for their Operating Division.
HHS Records Management Procedures Manual
In order to better inform and communicate HHS Records Management best practices to all of HHS, the Departmental Records Officer and the Office of the Chief Information Officer provides this draft HHS Records Management Procedures Manual and associated Appendices:
- HHS Records Management Procedures Manual (Final Draft)
- Appendix A - Glossary
- Appendix B - NARA General Records Schedule (GRS) (organized by Function)
- Appendix C - HHS Records Officers Contacts
- Appendix D - HHS Guidelines for Establishing An Electronic Recordkeeping Process
- Appendix E - (selected) NARA Processes and Tools
- Appendix F - Sample Vital Records
HHS Records Management Brochures & Handouts
- Procedures for Departing HHS (Exiting Employees)
- E-Mail Guide For HHS Employees
- Documenting Your Public Service (New Employees)
- Letter for Incoming Employees
HHS Records Management Policy
HHS Records Management Program Annual Assessments
- 2011 Records Management Program Annual Evaluation
- 2010 Records Management Program Annual Evaluation
- 2009 Records Management Program Annual Evaluation
- 2008 Records Management Program Annual Evaluation
- 2007 Records Management Program Annual Evaluation
HHS Records Management Integrated Project Team (IPT)
- IPT Vision, Goals and Objectives
- Presentations at IPT Kickoff Meeting (October 22, 2008)
- IPT Kickoff Meeting Presenters Biographies
- Presentations at IPT Quarterly Meeting (January 27, 2009)
- EA High Level RM Functions (Business Processes)
- EA 1st Quarter Deliverable - As Is
- EA 2nd Quarter Deliverable - Gap Analysis
- EA 3rd Quarter Deliverable - Target Records Management Business Processes
- EA 4th Quarter Deliverable - RM Transition Plan
