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Office of the General Counsel Position Announcements

Legal Technician (Recent Grad), Region 9 (San Francisco, CA)

The Office of the General Counsel at the U.S. Department of Health and Human Services is currently conducting a search to fill a Legal Technician position in its San Francisco, CA regional office.  The vacancy announcement is open through Monday, February 1, 2016 to Friday, February 12, 2016.  This vacancy announcement is open to recent graduate program eligibles and may be used to fill multiple positions.

Series & Grade: GS-0986-09

Salary Range: $58,132.00 to $75,567.00 / Per Year

Open Period: Monday, February 1, 2016 to Friday, February 12, 2016

Position Information: Multiple Schedules - Recent Graduates

Promotion Potential: 9

Duty Locations: San Francisco, CA

Who May Apply: Open to Recent Grad Program Eligibles

Security Clearance: Q - Nonsensitive

Supervisory Status:  No

Job Summary:
Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.

This position is being filled under the Pathways Recent Graduate Program.  This program affords developmental experience to promote possible careers in the civil service for students who have recently graduated from qualifying educational institutions or programs, and seek a dynamic, career development program with training and mentorship. 

Who May Apply:  Open to all Recent Graduates

This position is located in the Office of the Secretary, Office of the General Counsel, Region 9, San Francisco, California

This is an Excepted service Appointment. Selectees who successfully complete the Program may be non-competitively converted to Term or Permanent positions in the competitive service.

To be eligible for appointment, you must be a recent graduate who has completed, within the previous two years a qualifying degree program from an accredited educational institution.

Veterans unable to apply within two years of receiving their degrees due to military service obligation may have up to six years after completion of their degree program to apply.  Preference eligible Veterans who were precluded from applying due to their military service obligation begin their two year eligibility period upon release or discharge from active duty.  Males born after December 31, 1959 must be registered with Selective Service.

Pathways Participant Agreement:  Recent Graduate Program selectees will be required to sign a service agreement which will outline program requirements and non-competitive conversion eligibility to the competitive service.

Additional selections may be made across the Department of Health and Human Services through this vacancy announcement.

The incumbent will review cases and supporting documents for completeness of information, proper execution, certification, technical details and other requirements.  Assist in the maintenance of database management programs to track litigation, correspondence and personnel time.  Identifies and supplies current judicial opinions, significant legal briefs and memoranda to Regional staff, team leaders, headquarters' employees, and other Governmental personnel.  Review requests for advice and other legal documents.  Prepare general correspondence in response to requests for information based upon knowledge of policy, procedures or instructions from lead support personnel or attorneys.  Assist attorneys in the preparation of legal pleadings and briefs, related memoranda, opinions, letters and other legal documents.  Maintain and update reference materials and filing systems.  Arrange meetings which often includes participants outside the Department, as well as Regional personnel.  Edit and reformat electronic drafts of lengthy documents, forms, pleadings, reports and other materials prepared by attorneys.  Use database or spreadsheet software to enter, revise, sort or calculate and retrieve data for legal cases and opinions.  Make necessary arrangements for travel using automated travel management systems.  Maintain time and leave records on an automated timekeeping system.

Qualifications Required:
For the GS-9 grade level, applicants must have one year of specialized experience equivalent to the next lower grade level (GS-8) in the Federal service applying legal office procedures to evaluate various legal instruments.

An agency may convert a Recent Graduate non-competitively from the Pathways Program to a term or permanent position in the competitive service provided that all of their program and work experience requirements have been completed, and there is an available position. However, conversion is not mandatory or guaranteed.

If you wish to qualify on a combination of education and experience, you must provide an unofficial copy of your college transcript at the time you submit an online application. Failure to provide the college transcript may result in disqualification of your application.  An official transcript is required, if you are selected for the position. 

Those applicants selected as Finalists will be invited to participate in the in-person assessment process at their expense.  The Office of the General Counsel will not subsidize travel or offer alternate means (e.g., video conferencing) for this assessment.  All Finalists must physically and fully participate in this assessment, as scheduled, for further consideration. 

How You Will Be Evaluated:
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.  If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.  Please follow all instructions carefully.  Errors or omissions may affect your eligibility.  Category rating procedures will be used to rate and rank candidates.  The category assignment is a measure of the degree in which your background matches the competencies required for this position.  Qualified candidates will be ranked into one of three categories:  Best Qualified, Well Qualified or Qualified.

The Category Rating Process does not add veterans’ preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category.  Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).  Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Legal Office Procedures
  • Research Skills
  • Oral and Written Communication Skills
  • Technology Skills

Instructions to Apply:

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, February 12, 2016 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account at and click the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account at  and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

To complete a hard copy assessment questionnaire and submit it via fax: Do not complete the steps below if you have already applied online to the questionnaire for this position.

1) Print the instructions and questionnaire by clicking this link: View Occupational Questionnaire

2) Print the 1203FX form to record your responses to the questionnaire.

3) Fax the completed 1203FX (all 6 pages but do not include a Cover Page for this document) to: 1-478-757-3144. Keep a copy of your fax confirmation in the event verification is needed.


All applicants are required to submit the following supporting document type(s):

  • Resume— You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own resume, curriculum vitae, or any other written form you choose, you must include a detailed description of your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week (if less than 40), month and year of employment for each job title listed.

Applicants may also submit the following supporting document type(s), which may not be required for all applicants:

  • Cover Letter
  • DD-214
  • Other
  • Other Veterans Document
  • SF-15
  • SF-50
  • Transcript
  • Responses to the Assessment Questionnaire

Other Supporting Documents: (Only submit if applicable to you.)

  • College transcript (if qualifying all or in part based on your education)
  • Veterans' Preference documentation - If you are a veteran, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from Active Duty (Member Copy - 4) and, if applicable, and Application for 10-Point Veterans Preference and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces that supports your claim.

Application materials must be received by 11:59 pm (eastern time) on Friday, February 12, 2016.

To view the vacancy announcement (HHS-OGC-RG-16-1603316), visit the following link:

Content created by General Counsel
Content last reviewed on February 2, 2016