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HHS Chapter 1-00
Travel Manual
HHS Transmittal 2000.02 - December 15, 2000

Subject: Plan of the Manual


1-00-00         Purpose
1-00-10         Scope and Organization
1-00-20         Development and Maintenance
1-00-30         Distribution

1-00-00         PURPOSE


This Chapter describes the scope, organization, development, maintenance, and distribution of the HHS Travel Manual.


1-00-10         SCOPE AND ORGANIZATION


The HHS Travel Manual is a component of the HHS Department Staff Manual System. It is intended to provide users a single authoritative reference to Department financial management policies and procedures that pertain to temporary duty travel; conference planning; permanent change of station moves; travel and transportation expenses connected with the death of certain employees; and acceptance of payments of travel expenses from non-federal sources. The manual is intended for the use of HHS civilian employees. Under the Federal Travel Regulation pertaining to temporary duty travel allowances, employees include individuals employed intermittently in Government service as an expert or consultant, who are paid on a daily when-actually-employed basis, and individuals serving without pay or at $1 a year on behalf of the Government (i.e., invitational travelers).


The manual is organized as follows:


• Policies, instructions, and information too broad or general to be included in other parts of the manual are published in Part 1.



• The remaining parts of the manual deal with specific aspects of travel, such as travel orders and advances, travel allowances, and international travel.



• Exhibits are so numbered as to permit filing in one place in the manual or with the related chapters, as the individual user prefers.




1-00-20         DEVELOPMENT AND MAINTENANCE


• Maintenance. Material to be published in the HHS Travel Manual is developed and maintained under the general supervision of the Director, Office of Financial Policy, Office of the Deputy Assistant Secretary, Finance, Office of the Assistant Secretary for Management and Budget. The Director, Office of International Affairs, Immediate Office of the Secretary, develops and maintains the policies contained in Chapter 6, International Travel.



• Supplemental Guidance. When material issued at Department level is inadequate for other organizational levels, supplementary material should be developed at the appropriate level and distributed to the users concerned.



• Numbering and Filing. The major subdivisions of manuals are called parts. The parts and their subdivisions are identified by a comprehensive numbering plan, as follows:

Part	0
Chapter	0-00
Section	0-00-00
Subsection	0-00-00 A.
Paragraph	0-00-00 A. 1.
Subparagraph	0-00-00 A. 1. a.
Item	0-00-00 A. 1. a. (1)




Exhibits are numbered by adding capital letters serially to the relevant chapter numbers. For example, HHS Exhibit 1-10-A is the first exhibit in Chapter 1-10.



• Effective Dates. A Transmittal Notice number and the date of issue appear at the upper left corner of each page of a manual. The date of issue is the effective date of the material on the page, unless a different effective date is specified in the text.



1-00-30         DISTRIBUTION

• The Travel Manual is intended primarily for the use of HHS employees who travel and for offices that provide travel services, authorize or approve travel and related functions, or examine travel expenses.



• Hard copy versions of the Travel Manual are available for a charge from the Program Support Center, Administrative Operations Service, Division of Technical Support, Printing and Postal Technologies Branch, Parklawn Building, Rockville, Maryland (telephone: 301-443-6418).



• An electronic version of Travel Manual chapters will be posted to the HHS Office of Finance Internet Website Travel pages at: www.os.hhs.gov/of/travel as chapters are revised and updated into an electronic format.