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Exhibit 300 (BY2010) - Integrated Contracts Expert (ICE)

PART ONE

OVERVIEW

1. Date of Submission:: 2009-04-10

2. Agency:: 009

3. Bureau:: 20

4. Name of this Capital Asset:: CDC Integrated Contracts Expert (ICE)

5. Unique Project Identifier:: 009-20-01-01-01-0292-00

6. What kind of investment will this be in FY2010?: Operations and Maintenance

7. What was the first budget year this investment was submitted to OMB?: FY2004

8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap.: ICE spts HHS' Strategic Goal 8 to achieve excellence in mgmt practices. ICE developed and delivered a suite of e-business apps for various acq mgmt processes by improving automation of the acq processes and reducing the overall processing time. In accordance with Objective 8.1 - Create a unified HHS committed to functioning as one Department, the system will integrate with the Oracle's Joint Financial Management Improvement Program (JFMIP) Financial Management System being implemented by DHHS. ICE is fully deployed throughout CDC with interfaces to UFMS. ICE will be replaced by an HHS prescribed solution at the start of FY 12. HHS requested CDC to pursue an alternative acquisition system pilot in FY 10, that could potentially replace HCAS. Funding for ICE is required until this transition occurs. Objective 8.5 - Enhance the use of info technology in service delivery and record keeping is evidenced by the recently implemented automated feed from ICE to DCIS. Data previously input into DCIS by contracting specialists through a separate portal, and the potential for entry errors was significant. Errors are eliminated as the data can't be transmitted without system validations and next level approval. As a direct result of this interface, Objectives 8.2 and 8.3 - Improve the strategic management of human capital, and Enhance the efficiency and effectiveness of competitive sourcing respectively were realized. Cost and time savings per specialist are captured by calculating at 15 min (avg) per contract action times the total number of transaction per FY. Data submitted accurately reports CDC acquisitions and completion status. This investment has been reviewed and approved by the CDC TRB and ITIRB. This task order with options has a period of performance (PoP) through 6 Oct 2010 and is reflected under the Acq Strategy tab "End Date". As stated, we're projecting our conversion to a department-wide solution, and the option periods in the task order provide sufficient time to stand-up the pilot and retire ICE. The services supporting this investment are contained in a CPFF task order with performance based factors. Per FAR 37.102 (2)(ii), a firm-fixed price performance based acquisition is preferred, but it does not preclude the awarding of a contract or task order that is not firm-fixed price. This task order contains measurable performance standards in the form of service level agreements which address how the contractor's performance will be assessed.

9. Did the Agency's Executive/Investment Committee approve this request?: yes

9.a. If "yes," what was the date of this approval?: 2008-07-11

10. Did the Project Manager review this Exhibit?: yes

11.a. What is the current FAC-P/PM certification level of the project/program manager?: Waiver Issued

11.b. When was the Program/Project Manager Assigned?: 2001-12-03

11.c. What date did the Program/Project Manager receive the FACP/PM certification? If the certification has not been issued, what is the anticipated date for certification?: 2009-07-31

12. Has the agency developed and/or promoted cost effective, energy-efficient and environmentally sustainable techniques or practices for this project.: no

12.a. Will this investment include electronic assets (including computers)?: yes

12.b. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only): no

13. Does this investment directly support one of the PMA initiatives?: yes

If yes, select the initiatives that apply:

Initiative Name
Expanded E-Government
Financial Performance

13.a. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? (e.g. If E-Gov is selected, is it an approved shared service provider or the managing partner?): Financial Performance: ICE is the primary vehicle used by CDC/FMO to identify contracts which CDC wishes to fund; Expanded E-Government: ICE is an approved service provider.

14. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)?: no

15. Is this investment for information technology?: yes

16. What is the level of the IT Project (per CIO Council's PM Guidance)?: Level 2

17. What project management qualifications does the Project Manager have? (per CIO Council's PM Guidance): (1) Project manager has been validated as qualified for this investment

18. Is this investment identified as high risk on the Q4 - FY 2007 agency high risk report (per OMB memorandum M-05-23)?: no

19. Is this a financial management system?: yes

19.a. If yes, does this investment address a FFMIA compliance area?: yes

19.a.1. If yes, which compliance area:: Section 803(a) Financial Management System and Processes

19.b. If yes, please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A11 section 52.: Integrated Contracts Expert (ICE)

20. What is the percentage breakout for the total FY2009 funding request for the following? (This should total 100%)

Area	Percentage
Hardware	0
Software	0
Services	100
Other	0

21. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities?: no

22. Contact information of individual responsible for privacy related questions.

Name	Felicia Kittles
Phone Number	770.488.8919
Title	IT PROJECT MGR
Email	ice8@cdc.gov

23. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval?: no

24. Does this investment directly support one of the GAO High Risk Areas?: no

SUMMARY OF SPEND

1. Provide the total estimated life-cycle cost for this investment by completing the following table. All amounts represent budget authority in millions, and are rounded to three decimal places. Federal personnel costs should be included only in the row designated Government FTE Cost, and should be excluded from the amounts shown for Planning, Full Acquisition, and Operation/Maintenance. The total estimated annual cost of the investment is the sum of costs for Planning, Full Acquisition, and Operation/Maintenance. For Federal buildings and facilities, life-cycle costs should include long term energy, environmental, decommissioning, and/or restoration costs. The costs associated with the entire life-cycle of the investment should be included in this report. All amounts represent Budget Authority Note: For the cross-agency investments, this table should include all funding (both managing partner and partner agencies). Government FTE Costs should not be included as part of the TOTAL represented.

Cost Type	Py-1 & Earlier -2007	PY 2008	CY 2009	BY 2010
Planning Budgetary Resources	0.000	0.000	0.000	0.000
Acquisition Budgetary Resources	0.040	0.000	0.000	0.000
Maintenance Budgetary Resources	4.050	0.531	0.878	0.951
Government FTE Cost	1.785	0.478	0.290	0.306
# of FTEs	16	4	4	4

2. Will this project require the agency to hire additional FTE's?: no

3. If the summary of spending has changed from the FY2008 President's budget request, briefly explain those changes.: At the behest of HHS, the life of ICE has been extended until such time that a suitable replacement investment is identified and implemented. As a result, the investment requires a rebaseline to extend the O&M status beyond FY2009 as previously estimated. As part of the rebaseline process, all related e300 information such as cost, acquisition and milestone plans, and performance information will be aligned and updated. We anticipate full approval of the ICE rebaseline by end of October 2008.

PERFORMANCE

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency's mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

Agencies must use the following table to report performance goals and measures for the major investment and use the Federal Enterprise Architecture (FEA) Performance Reference Model (PRM). Map all Measurement Indicators to the corresponding Measurement Area and Measurement Grouping identified in the PRM. There should be at least one Measurement Indicator for each of the four different Measurement Areas (for each fiscal year). The PRM is available at www.egov.gov. The table can be extended to include performance measures for years beyond FY 2009.

Row	Fiscal Year	Strategic Goal Supported	Measurement Area	Measurement Grouping	Measurement Indicator	Baseline	Planned Improvement to the Baseline	Actual Results
1	2006	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Goods Acquisition	Timeliness if payments	85% of invoices processed within 30 days	88% of invoices processed within 30 days	88% of invoices processed within 30 days
2	2006	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Inventory Control	Accuracy of Service or Product Delivered	Total number of requests acquisition support	20% reduction in requests rejected	Exceeding goal of 20% reduction
3	2006	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Reduction in percentage of errors	Transactions from ICE to UFMS previous FY	70% decrease in errors in payments	Ongoing 100% UFMS interface
4	2006	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Percentage increase in Data Reliability and Quality	Reliable production and development servers	Move all servers to mid tier 24/7 support center	100%
5	2007	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Goods Acquisition	DCIS Reject List	Contract Awards in per FY	10% or Less of total contracts awarded require resubmittal	less than 4% rejected
6	2007	Effective Management of Human Capital/Information Technology/Resources	Customer Results	Customer Satisfaction	Accuracy of Service or Product Delivered	Total number of requests for acquisition support previous FY	Maintain customer satisfaction at a rating of 5 or higher	received a rating 5 or higher out of a range of 1- 7
7	2007	Effective Management of Human Capital/Information Technology/Resources	Processes and Activities	Efficiency	Contract actions requiring reporting per FAR	FY06 Contract actions	100% electronic DCIS data submittal	100% submitted electronically
8	2007	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Percentage increase in Data Reliability and Quality	Reliable production and development servers	Establish separate development and testing environments	Separate servers established Nov 06
9	2008	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Goods Acquisition	Timeliness of payments	88% of invoices processed within 30 days	90% of invoices processed within 30 days	92% of invoices processed within 30 days
10	2008	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Inventory Control	Accuracy of Service or Product Delivered	Total number of requests for acquisition support	30% reduction in prior year requests rejected	Reduced by at least 30% number of PRs not approved
11	2008	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Reduction in percentage of errors	Transactions from ICE to UFMS prior FY	80% decrease in errors in payment	No payment errors due to system generated problems
12	2008	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Percentage increase in reliability and quality	Reliable production and development servers	Utilize change control board	CCB held regularly in FY08 to dis/approve requests
13	2009	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Goods Acquisition	Timeliness of payments	92% of invoices processed within 30 days	94% of invoices processed within 30 days	TBD at year end FY09
14	2009	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Inventory Control	Accuracy of Service or Product delivered	Total number of requests for acquisition support	40% reduction in requests rejected	TBD at year end FY09
15	2009	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Reduction in Percentage of errors	Transactions from ICE to UFMS for previous FY	90% decrease in error rate	TBD at year end FY09
16	2008	Effective Management of Human Capital/Information Technology/Resources	Customer Results	Customer Satisfaction	Accuracy of Service or Product Delivered	Total number of requests for acquisition support previous FY	Maintain customer satisfaction at a rating of 95% or higher	Target achieved
17	2008	Effective Management of Human Capital/Information Technology/Resources	Processes and Activities	Efficiency	Contract actions requiring reporting per FAR	FY07 Contract actions	100% electronic DCIS data submittal	Achieved 100% electronic DCIS data submitta
18	2009	Effective Management of Human Capital/Information Technology/Resources	Customer Results	Customer Satisfaction	Accuracy of Service or Product Delivered	Total number of requests for acquisition support previous FY	Maintain customer satisfaction at a rating of 95% or higher	TBD at year end FY09
19	2009	Effective Management of Human Capital/Information Technology/Resources	Processes and Activities	Efficiency	Contract actions requiring reporting per FAR	FY08 Contract actions	100% electronic DCIS data submittal	TBD at year end FY09
20	2010	Effective Management of Human Capital/Information Technology/Resources	Mission and Business Results	Inventory Control	Timeliness of payments	95% of invoices processed within 30 days	96% of invoices processed within 30 days	TBD at year end FY10
21	2010	Effective Management of Human Capital/Information Technology/Resources	Customer Results	Customer Satisfaction	Accuracy of Service or Product Delivered	Total number of requests for acquisition support	Maintain customer satisfaction at a rating of 95% or higher	TBD at year end FY10
22	2010	Effective Management of Human Capital/Information Technology/Resources	Processes and Activities	Efficiency	Contract actions requiring reporting per FAR	FY09 Contract actions	100% electronic DCIS data submittal	TBD at year end FY10
23	2010	Effective Management of Human Capital/Information Technology/Resources	Technology	Data Reliability and Quality	Percentage increase in Data Reliability and Quality	Reliable production and development servers	95% decrease in error rate	TBD at year end FY10

Enterprise Architecture

In order to successfully address this area of the business case and capital asset plan you must ensure the investment is included in the agency's EA and Capital Planning and Investment Control (CPIC) process, and is mapped to and supports the FEA. You must also ensure the business case demonstrates the relationship between the investment and the business, performance, data, services, application, and technology layers of the agency's EA.

1. Is this investment included in your agency's target enterprise architecture?: yes

2. Is this investment included in the agency's EA Transition Strategy?: yes

2.a. If yes, provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment.: CDC Integrated Contracts Expert (ICE)

3. Is this investment identified in a completed (contains a target architecture) and approved segment architecture?: yes

3.a. If yes, provide the name of the segment architecture as provided in the agency’s most recent annual EA Assessment.: 032-000

4. Identify the service components funded by this major IT investment (e.g., knowledge management, content management, customer relationship management, etc.). Provide this information in the format of the following table. For detailed guidance regarding components, please refer to http://www.whitehouse.gov/omb/egov/. Component: Use existing SRM Components or identify as NEW. A NEW component is one not already identified as a service component in the FEA SRM. Reused Name and UPI: A reused component is one being funded by another investment, but being used by this investment. Rather than answer yes or no, identify the reused service component funded by the other investment and identify the other investment using the Unique Project Identifier (UPI) code from the OMB Ex 300 or Ex 53 submission. Internal or External Reuse?: Internal reuse is within an agency. For example, one agency within a department is reusing a service component provided by another agency within the same department. External reuse is one agency within a department reusing a service component provided by another agency in another department. A good example of this is an E-Gov initiative service being reused by multiple organizations across the federal government. Funding Percentage: Please provide the percentage of the BY requested funding amount used for each service component listed in the table. If external, provide the funding level transferred to another agency to pay for the service.

Row	Agency Component Name	Agency Component Description	Service Type	Component	Internal or External Reuse?	Funding %
1	Integrated Contracts Expert (ICE) (292)	Integrated Contracts Expert (ICE) fully automates the procurement process for simplified acquisitions and contracts. The processes automated include: procurement request, route for approvals, requests processing, contract document creation, administration and management of contract and purchase orders, tracking and reporting.	Supply Chain Management	Invoice / Requisition Tracking and Approval	No Reuse	10
2	Integrated Contracts Expert (ICE) (292)	Integrated Contracts Expert (ICE) fully automates the procurement process for simplified acquisitions and contracts. The processes automated include: procurement request, route for approvals, requests processing, contract document creation, administration and management of contract and purchase orders, tracking and reporting.	Supply Chain Management	Procurement	No Reuse	60
3	Integrated Contracts Expert (ICE) (292)	Integrated Contracts Expert (ICE) fully automates the procurement process for simplified acquisitions and contracts. The processes automated include: procurement request, route for approvals, requests processing, contract document creation, administration and management of contract and purchase orders, tracking and reporting.	Supply Chain Management	Sourcing Management	No Reuse	30

5. To demonstrate how this major IT investment aligns with the FEA Technical Reference Model (TRM), please list the Service Areas, Categories, Standards, and Service Specifications supporting this IT investment. FEA SRM Component: Service Components identified in the previous question should be entered in this column. Please enter multiple rows for FEA SRM Components supported by multiple TRM Service Specifications. Service Specification: In the Service Specification field, Agencies should provide information on the specified technical standard or vendor product mapped to the FEA TRM Service Standard, including model or version numbers, as appropriate.

Row	SRM Component	>Service Area	Service Category	Service Standard	Service Specification (i.e., vendor and product name)
1	Invoice / Requisition Tracking and Approval	Service Platform and Infrastructure	Hardware / Infrastructure	Wide Area Network (WAN)	Synchronous Optical Networking by: ANSI
2	Invoice / Requisition Tracking and Approval	Service Access and Delivery	Service Transport	Supporting Network Services	T1 Carrier by: ANSI
3	Invoice / Requisition Tracking and Approval	Service Access and Delivery	Service Transport	Supporting Network Services	T3 Carrier by: ANSI
4	Invoice / Requisition Tracking and Approval	Service Platform and Infrastructure	Database / Storage	Database	Microsoft SQL Server by: Microsoft Corporation
5	Invoice / Requisition Tracking and Approval	Service Interface and Integration	Interoperability	Data Format / Classification	Extensible Markup Language (XML) 1.1 by: World Wide Web Consortium
6	Invoice / Requisition Tracking and Approval	Service Platform and Infrastructure	Software Engineering	Integrated Development Environment	PowerBuilder by: Sybase Inc.
7	Procurement	Service Access and Delivery	Service Transport	Supporting Network Services	T3 Carrier by: ANSI
8	Procurement	Service Platform and Infrastructure	Database / Storage	Database	Microsoft SQL Server by: Microsoft Corporation
9	Procurement	Service Interface and Integration	Interoperability	Data Format / Classification	Extensible Markup Language (XML) 1.1 by: World Wide Web Consortium
10	Procurement	Service Platform and Infrastructure	Hardware / Infrastructure	Wide Area Network (WAN)	Synchronous Optical Networking by: ANSI
11	Procurement	Service Access and Delivery	Service Transport	Supporting Network Services	T1 Carrier by: ANSI
12	Procurement	Service Platform and Infrastructure	Software Engineering	Integrated Development Environment	PowerBuilder by: Sybase Inc.
13	Sourcing Management	Service Access and Delivery	Service Transport	Supporting Network Services	T1 Carrier by: ANSI
14	Sourcing Management	Service Access and Delivery	Service Transport	Supporting Network Services	T3 Carrier by: ANSI
15	Sourcing Management	Service Platform and Infrastructure	Database / Storage	Database	Microsoft SQL Server by: Microsoft Corporation
16	Sourcing Management	Service Platform and Infrastructure	Hardware / Infrastructure	Wide Area Network (WAN)	Synchronous Optical Networking by: ANSI
17	Sourcing Management	Service Interface and Integration	Interoperability	Data Format / Classification	Extensible Markup Language (XML) 1.1 by: World Wide Web Consortium
18	Sourcing Management	Service Platform and Infrastructure	Software Engineering	Integrated Development Environment	PowerBuilder by: Sybase Inc.

6. Will the application leverage existing components and/or applications across the Government (i.e., FirstGov, Pay.Gov, etc)?: no

PART THREE

RISK

You should perform a risk assessment during the early planning and initial concept phase of the investment's life-cycle, develop a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the investment's life-cycle.

Answer the following questions to describe how you are managing investment risks.

1. Does the investment have a Risk Management Plan?: yes

1.a. If yes, what is the date of the plan?: 2008-01-02

1.b. Has the Risk Management Plan been significantly changed since last year's submission to OMB?: yes

1.c. If yes, describe any significant changes:: The Operational Analysis, conducted over the last 2 years, as described in question 1b. of the Cost and Schedule Performance section, indicates that all system requirements in the development contract are being met. The contract has a limited remaining life span, and planning for the retirement of ICE continues. A retirement date of FY 2011 was projected as part of the rebaseline efforts to extend ICE. Previously The life of the investment was extended beyond FY 2009 at the behest of HHS. Therefore, to date, all known risk has been mitigated, and the Risk Management Plan will be updated as part of the rebaseline efforts.

COST & SCHEDULE

1. Was operational analysis conducted?: yes

1.a. If yes, provide the date the analysis was completed.: 2007-12-20

What were the results of your operational analysis?: Currently meets requirements. Scheduled to be retired after a suitable replacement system is identified. This investment is performing within cost and schedule performance parameters, as evidenced by the monthly measurement and reporting of EVM statistics. Currently, the actual O&M costs and schedule are within 3% of the original baseline. The Ops Analysis revealed that as key operational goal , obligation records are sent to FMO at 5:00pm daily (within 24 business hours of award). Receiving and Pay authorization records are also sent to FMO daily (within 24 hours of authorization), thus achieving the anticipated reduction of processing time.