Recently Closed: Applications for Ignite Winter 2015

We accepted applications from Oct 1 until 11:59pm on Friday, October 31, 2014. These projects will run from January through April 2015.

Many thanks for all the submitted! We are currently scoring your proposals based upon the 5 criteria.

A top tier of the proposals submitted (we’re aiming for 20 or so) will be selected as finalists. We plan on notifying the finalists of their selection this upcoming Monday, November 10.

These finalists will be invited to pitch and discuss their idea with a small panel during a 30 minute slot between Tuesday Nov 18th and Thursday Nov 20th.

Overview Slides and Webinar

Download these slides (PDF) | Read Our Updated FAQs

On Thursday Oct 9th, we held a webinar providing an overview of Ignite and included information on how to apply to the program.Here are the slides used during the webinar, and as noted, we have also updated our FAQs based upon the questions received.

We were planning on posting the full webinar, but somehow we weren’t able to download the GoToMeeting video recording. Not sure what happened exactly. But as mentioned in that webinar, all the information provided there is also found on this website.

Many thanks to all that joined and that asked questions. We look forward to reading your proposal!

Schedule an Office Hour with Us

Some teams have a rough idea or know that a problem exists but aren’t sure exactly what an Ignite proposal might look like. Or you may have a couple ideas and aren’t sure which one to submit (the answer is both by the way). Or even if you think you have a slamdunk proposal, we encourage you to reach out to us anyways.

We’d love to hear your thoughts. We’re happy to offer suggestions and help you flesh out any ideas. We’ve found over the last couple years that teams that talk to us beforehand end up submitting better-written proposals.

To schedule a brainstorming session with us, simply email idealab [at] hhs [dot] gov with the subject “I’d like to talk to someone about Ignite” (or something along those lines.) We – probably Kate or Serena – will get back to you asap to find a time that works.

We are available in 30 minute blocks during the hours of 1pm-4pm ET on Tuesdays and Thursdays of this month. During the final week of October, we are also available on Wednesday of that week.


Accelerating Internal Ideas

HHS Ignite is the Department’s internal accelerator for new ideas. Ignite provides an opportunity for small teams led by HHS employees to rapidly explore and test ideas that could dramatically improve how an Office, Agency, or the entire Department carries out its work.

Ignite projects are exploratory in nature but subject to a rigorous methodology. Selected teams are introduced to design thinking, prototyping, and lean startup as methodologies for customer discover, problem identification, and solution testing. In the entrepreneurial spirit, Ignite projects are iterative, their impacts measurable, and their solutions scalable.

What teams get with Ignite:

  • 3 months of support to test your idea, kick-started by a 3-day Boot Camp in DC
  • A network of innovators, mentors, and technical advisors
  • On-the-job exposure to new methodologies and tools used by successful startup companies
  • A suite of tools (technologies) typically not available to HHS staff
  • $5,000 to go towards the project idea

What Ignite requires:

  • An idea to test towards a problem worth solving
  • A full-time employee of HHS to serve as the Project Lead to test this idea. The Project Lead and at least one other person must attend the full 3-Day Boot Camp.
  • At least 25% of your time to work the project. This is particularly true for the Project Lead. Other team members may be more or less at any given time depending on their role.

Core Principles of Ignite

Ignite supports the exploration and testing of ideas that promise to modernize government and improve the Department’s ability to carry out its mission. The goal of each Ignite team, during the course of the three months, is to validate (or invalidate) their idea through a series of small scale tests. The outcome of each Ignite project is usually no more than a low-res prototype or a minimally viable product (MVP) that has gone through some sort of beta testing with actual end-users, though some projects may go further.

Types of Ignite Projects

Examples of some types of projects that could be supported by Ignite include:

  1. Simplifying an existing processes
  2. Modernizing a product or service being delivered
  3. Testing out new tools and technologies
  4. Improving internal policies and procedures
  5. Making something
  6. Experimenting with a new management style or organizational structure
  7. Trying something completely new

Phases of an Ignite Project

Though project ideas are required, teams often adjust their project directions and goals, sometimes significantly, during their time in Ignite in reaction to feedback they’re receiving and their growing understand of the issues at hand. At the end of Ignite, teams present their project results and their desired next steps to HHS leadership at a “Shark Tank”.

During Ignite, project teams tend to take their effort through five broad stages:

  1. The 3-Day Boot Camp. The selected teams kick-start their efforts with three days of workshops and trainings on specific methods of customer discovery, problem solving, and product testing. These include principles pulled from Design Thinking, Human-Centered Design, Lean Startup, and elsewhere. The goal of these three days is to gain exposure and practice on these methods and immediately begin applying them to their effort.
  2. Talking to customers / end-users. Every product or service is designed to serve one or more types of people. In phase I, Ignite teams go talk to a number – say 10 – of these end-users (we also call them ‘customers’) to better understand their needs. Teams are coached on how to best conduct a customer interview.)
  3. Making something small. Findings from the customer interviews helps determine what is being built or designed. Depending on the project type, this may be a prototype, the installation and set-up of a software, the creation of particular user-interfaces, etc. It’s particularly important to note that these are rough drafts / early versions of the solution, only enough to be able go to the next stage.
  4. Customer-driven iterations. In this stage, the low-res solution is put in front of end-users (the customers, ideally the same ones as before) for their feedback. Tiny iterations are made based on each feedback. This cyclical approach is repeated until the team is confident that their product is meeting a market need.
  5. Wrap-up and Pitch. Findings are collected, conclusions are drawn, and the desired next steps determined. This gets wrapped up into a short (4 minute) pitch that can be given to Senior Department and Agency Leadership. We help you get get in front of the right people at the right time. One of those ways is through our “Shark Tank & Demo Day” which caps the Ignite experience here in D.C.

Partnering with the University of Maryland

The HHS IDEA Lab has partnered with the Academy for Innovation and Entrepreneurship at the University of Maryland and DC I-Corps to carry out the Boot Camp of HHS Ignite. The Academy, a “signature initiative to infuse the University with a culture of innovation and entrepreneurship”, brings technical advising and a proven program structure for iterating toward solution. In addition to having access to the top experts within HHS and the federal government, teams accepted into HHS Ignite will be able to leverage UMD and DC I-Corps staff, resources, and mentorship provided by their network of innovators in the private sector and academia.

A Brief History of HHS Ignite

Whether launching awareness campaigns, developing internal processes, or implementing technology enhancements, most projects carried out within government are large and complex. Simple problem solving becomes difficult, and project implementation often ends up unnecessarily bigger and more complicated than originally conceived.

New methodologies brought from the private sector, particularly small startup companies, encourage customer-centric explorations of a problem and data-driven iterations to support decision making. These approaches go by various terms that all overlap: agile development, lean startup, co-designing, human-centered design, design thinking, and others. While each has slightly different meanings, they each recognize the importance of engaging the end-user, understanding the root problem, prototyping and testing, building information feedback loops, and never calling a product final.

Many parts of HHS were beginning to experiment with these new methodologies and finding early success. The HHS Innovation Council sought a way to formalize a pathway that promoted these methodologies while supporting HHS staff with innovative ideas for how the Department can better carry out its mission.

HHS Ignite was launched by the Secretary of HHS in March of 2013 as a “beta”. That “beta” year supported 13 teams, selected among a pool of 65 applicants. These 13 teams were given 6 months and up to $10,000 of support to test out their idea.

As a “beta”, the primary goal of the first year was to learn, to work with these 13 selected teams to better understand their needs prior to the full launch of HHS Ignite. Towards the end of the Ignite year, we captured some key lessons learned: Year 1 Observations and A Proposed Year 2 Structure (PDF)

A number of programmatic and philosophical shifts occurred based upon the experiences working with the “beta” class. Among the key findings were that teams found the mentorship and access to leadership as the most valuable asset of Ignite. Notably, the funds themselves were not. A few of the teams actually returned their funds, though for most of the teams the funds were deemed necessary for their particular project scopes.

At the end of that year, Deputy Secretary Bill Corr announced that Ignite would be moving forward and leaving its “beta” stage. However, the parameters of Ignite were modified for the next class: Teams would receive 3 months and up to $5,000 of support to test their idea. A partnership with UMD and the DC I-Corps would bring additional non-monetary support to the teams but more structured framework within which the teams were to operate.

In March, accepted applications for the second class of HHS Ignite. We received 74 proposals and in the end selected 12 teams. These teams begin the three months of their work on June 9, 2014 with a 3-day Boot Camp in D.C. and end their Ignite experience on September 30, 2014 with a closing-day “Shark Tank” where they’ll present their Ignite findings and pitch for continued support to senior Department leadership.


Eligibility

All HHS employees are eligible to apply to get into the Incubator. Teams of up to 5 may include individuals from outside of HHS or from outside government. However, Project Leads must be a full-time employee (FTE) of the Department.

Teams should collectively hold the skillsets and expertise to act on their ideas starting on day 1.

We are now accepting applications

In FY2015, there are two rounds of HHS Ignite:

Winter 2015: We are accepting proposals for Ignite Winter 2015 between October 1 and 11:59pm on October 31, 2014. These projects will run from January through April 2015.

Summer 2015: We will begin accepting proposals for Ignite Summer 2015 in March. These projects will run from June through September, 2015.

How to Apply to Ignite Winter 2015

The following link will take you to a new webpage where you can submit your proposal for HHS Ignite Winter 2015. You can go there just to check out the questions (we’d recommend that actually).

Note that you cannot save the proposal along the way, so you may want to answer the questions somewhere else, flesh them out with your colleagues, and then copy and paste the answers in when you’re ready.

Want to preview the questions? Here are the questions we ask:

  • Project Title: 50 characters
  • Executive Summary: 500 characters
  • Info on the Supervisor of the Project Lead (Name, Title, OpDiv, Office, Email, Phone Number)
  • Option to waive the $5,000 award. This is non-binding and doesn’t affect the selection process.
  • Info on the Project Lead (Name, OpDiv, Office, Email, Phone Number)
  • Info on any additional team members (Name, OpDiv, Office, Email, Phone Number, Skill sets / role)
  • What is the problem you’re trying to solve? 2000 characters
  • What is your idea / proposed solution you’d like to address? 1000 characters
  • Who is your end-user / target customer? 75 characters
  • Is there any other information you want to share with us? 500 characters

Want to read through a proposal? Take a look at our sample Ignite proposal.

The Scoring Criteria and Selection Process

Proposals submitted into Ignite are evaluated by a panel of Reviewers based on the following criteria:

    1. The project’s importance to the Office, Agency and/or Department [20 points]
    2. The potential impact of the proposed solution. [40 points]
    3. The proposal’s understanding and explanation of the problem that needs to be solved. [20 points]
    4. The proposal’s understanding of the customers that the project serves. [20 points]

Teams submitting the top proposals will be asked to present and discuss their project with members of the HHS Innovation Council and staff from the IDEA Lab. These persons will make recommendations to the Secretary who will make the final selection. Check out the “Key Dates” tab to see the timeline for all of this.


Application Period

A full list of key dates are below.

Winter 2015 Key Dates

  • October 1, 2014 – Begin Accepting Applications
  • October 31, 2014 – Applications Due
  • November 10, 2014 – Finalists Notified
  • November 17 – 19, 2014 – Finalists’ Pitches
  • November 24, 2014 – Notify Op/StaffDiv Heads
  • December 4, 2014 – Selected Teams Notified
  • January 12, 2015 – Projects Begin
  • April 23, 2015 – Projects End

Summer 2015 Key Dates

  1. March 2, 2015 – Begin Accepting Applications
  2. March 31, 2015 – Applications Due
  3. April 13, 2015 – Finalists Notified
  4. April 28 – 30, 2015 – Finalists’ Pitches
  5. May 4, 2015 – Notify Op/StaffDiv Heads
  6. May 11, 2015 – Selected Teams Notified
  7. June 8, 2015 – Projects Begin
  8. September 24, 2015 – Projects End

 

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