Project Summary

The government procurement process can at times be burdensome and littered with inefficiencies. To take this problem head on the National Institute of Neurological Disorders and Stroke developed the Purchasing Online Tracking System that streamlines the National Institutes of Health procurement process.

Project Team

Team Members
Yang Fann, NIH
Trissy Knox, NIH
Gladys Wang, NIH
Quynh Ly, NIH
Robert Dean, NIH


Project Details

The Purchasing Online Tracking System (POTS), first released by the National Institute of Neurological Disorders and Stroke (NINDS) in 2005 and became the enterprise system in December of 2009, has streamlined the National Institutes of Health (NIH) procurement process.

By offering an intuitive interface and a dedicated support team, POTS did away with the existing time-consuming, error-prone, paper-based procurement process.  Five years later, nearly everyone within the NIH uses POTS for their procurement needs.

A recent integration with the NIH financial system greatly improved the NIH procurement process by enabling the electronic transfer of procurement data from POTS to the financial system.  This enhancement improved staff productivity by eliminating double data entry, reducing staffing and resourcing costs, providing procurement transparency, and saving an estimated over $1 million per year.

Perhaps the system’s greatest benefit, however, is that it reduces employees’ administrative burden, and help them focus more on improving human health through biomedical research and discovery.


Background

HHS Innovates is one of the ways we are building an innovative culture at the Department of Health and Human Services. HHS Innovates is a contest that recognizes and rewards action taken on good ideas. To date, HHS employees have submitted nominations of innovations for nearly 500 exciting new staff-driven innovative projects, and our employees have cast over 60,000 votes to select 42 finalists over seven rounds. This project is one of the finalists of HHS Innovates. Learn more about HHS Innovates.