The Purchasing Online Tracking System (POTS), first released by the National Institute of Neurological Disorders and Stroke (NINDS) in 2005 and became the enterprise system in December of 2009, has streamlined the National Institutes of Health (NIH) procurement process.
By offering an intuitive interface and a dedicated support team, POTS did away with the existing time-consuming, error-prone, paper-based procurement process. Five years later, nearly everyone within the NIH uses POTS for their procurement needs.
A recent integration with the NIH financial system greatly improved the NIH procurement process by enabling the electronic transfer of procurement data from POTS to the financial system. This enhancement improved staff productivity by eliminating double data entry, reducing staffing and resourcing costs, providing procurement transparency, and saving an estimated over $1 million per year.
Perhaps the system’s greatest benefit, however, is that it reduces employees’ administrative burden, and help them focus more on improving human health through biomedical research and discovery.
Yang Fann, National Institutes of Health
Trissy Knox, National Institutes of Health
Gladys Wang, National Institutes of Health
Quynh Ly, National Institutes of Health
Robert Dean, National Institutes of Health