Skip Navigation
  • Text Size: A A A
  • Print
  • Email
  • Facebook
  • Tweet
  • Share

Mobilization for Health: National Prevention Partnership Awards (NPPA)

OS-PAW-14-001

Frequently Asked Questions

APPLICATION PROCESS

  1. Q: What kind of application assistance will be available?
    A: All the information you need to apply is included in the Announcement #OS-PAW-14-001 and the application materials on Grants.gov. The Pre-application webinar recording is available by contacting OASHGRANTFOA@hhs.gov. Read more about HHS grants and funding.
  2. Q: Will our application be accepted if we have errors when we submit it electronically?
    A: No. Your application must be error-free before the deadline to submit it. If you receive error messages, you must correct all of them prior to the application deadline. Application submissions that do not adhere to the due date requirements will be considered late and will be deemed ineligible. Applicants are encouraged to submit applications at least two to three weeks before the application deadline so that electronic submission errors may be addressed (see relevant information beginning on page 16 of the funding opportunity announcement).
  3. Q: What is the deadline for the funding opportunity announcement?
    A: The due date is March 3, 2014 by 5:00 p.m. (ET). Please use the funding opportunity announcement available at www.grants.gov (CFDA#: 93.311).
  4. Q: Are you available for a brief telephone call regarding the funding opportunity announcement?
    A: Please submit your specific questions to OASHGRANTFOA@hhs.gov so that we may provide responses in a consistent manner.
  5. Q: How will we know if our application has been successfully submitted electronically?
    A: Electronic submission via Grants.gov is a two-step process: 1) submission and 2) validation.
    • Submission: Upon completion of a successful electronic application submission via the Grants.gov website portal, the applicant will be provided with a confirmation page from Grants.gov indicating the date and time (Eastern Time) of the electronic application submission, as well as the Grants.gov Receipt Number. It is critical that the applicant print and retain this confirmation for their records, as well as a copy of the entire application package.
    • Validation: In the second step, all applications submitted via the Grants.gov website portal then will be validated by Grants.gov. Any applications deemed “Invalid” by the Grants.gov Website Portal will not be transferred to HHS/OASH, and HHS/OASH has no further responsibility for these applications. Grants.gov will notify the applicant regarding the application validation status.
    You will initially receive a notice that your application has been received by Grants.gov and is being validated. Validation may take up to two business days. You will receive a notice via email when your application has been validated by Grants.gov and is ready for the HHS/OASH to retrieve and review. If your application fails validation it will not be accepted for review. Therefore, you should submit your electronic application with sufficient time to ensure that it is validated, in the event you need to correct something. All submission errors need to be corrected before the deadline date.

APPLICATION PACKAGE

  1. Q: What is a letter of commitment?
    A: The signed letters of commitment must detail the specific role and resources that will be provided, or activities that will be undertaken, in support of the applicant. The organization’s expertise, experience, and access to the targeted population(s) should also be described in the letter of commitment. Letters of commitment are not the same as letters of support. Letters of support are general in nature and speak to the writer’s belief in the capability of an applicant to accomplish a goal or task. Letters of support may also indicate an intent or interest to work together at a non-specific time in the future. Letters of commitment should be limited to one-page each and will not count toward the application page limit. Applicants should NOT provide letters of “support,” and letters of support such as this WILL BE counted toward the page limit.
  2. Q: What is the page limit?
    A: The application project narrative must be limited to no more than 15 double-spaced pages. According to page 14 of the FOA, the Project Narrative is limited to 15 double-spaced pages. Appendices may not exceed 15 double-spaced pages. Both the Project Narrative and the Appendices combined may not exceed 30 double-spaced pages (8 ½-inch x 11-inch) when printed by HHS/OASH/Office of Grants Management.

    Project Narrative is limited to 15 double-spaced pages. The components of the Project Narrative consist of the following:

    • Project Description
    • Problem Statement/Goal(s) and Objective(s)
    • Proposed Intervention
    • Special Target Populations
    • Governance Plan/Project Management
    • Outcomes/Evaluation/Dissemination
    • Work Plan/Project Resources/Organizational Capability Statement
      • For Category B projects, the work plan must cover all three years of the proposed project period (see FOA page 27).
    • Data Management

    All components within the Project Narrative are required in the application submission.

    Appendices are limited to 15 (double-spaced) pages. Appendices consist of the following:

    • Curriculum vitae
    • Organizational structure
    • Examples of organizational capabilities
    • Other supplemental information which supports the application
    • Note: Appendices are for supportive information only and should be labeled
    • Appendices created for the application should use the formatting required for the Narrative. Appendices from other sources and documents may use other formatting but must be easily readable.
      • CVs may be single-spaced
      • References/Citations/Bibliographies count toward the Appendices as “Other supplemental information which supports the application”. They may be single-spaced.

    Items which do not count against the page limit:

    • Table of Contents
    • All required forms, including SF424 and SF424A
    • Budget justification and/or Budget Narrative
    • Project abstract (may be single-spaced)
    • Letters of Commitment from partner organizations (limited to one-page and may be single-spaced)
    • Indirect rate agreement letter
    • Proof of non-profit status
    • NOTE: Brochures and bound materials will not be accepted and should not be submitted.

    If the application exceeds either the project narrative or the total page count, the application will be deemed ineligible AND will not be reviewed.

  3. Q: How should nonprofit status be documented?
    A: For all non-profit organization applicants, documentation of nonprofit status must be submitted as part of the application. Any of the following constitutes acceptable proof of such status:
    • A reference to the Applicant organization’s listing in the Internal Revenue Service’s (IRS) most recent list of tax-exempt organizations described in the IRS code;
    • A copy of a currently valid IRS tax exemption certificate;
    • A statement from a state taxing body, state attorney general, or other appropriate state official certifying that the applicant organization has a nonprofit status and that none of the net earnings accrue to any private shareholders or individuals; or
    • A certified copy of the organization’s certificate of incorporation or similar document that clearly establishes nonprofit status.
  4. Q: Is the application kit available on Grants.gov?
    A: The application format on Grants.gov must be used. If you are unable to open it, please contact Grants.gov at 1-800-518-4726 or support@grants.gov. Complete and submit the required forms and documents in the order downloaded from Grants.gov. The documents under the category for Appendices should be uploaded after the Project Narrative section of the application. The Appendices included in the 15- page limit can be a single attachment that is clearly marked. Other documents can be uploaded separately or as one attachment with a table of contents.

LETTER OF INTENT

  1. Q: If we did not submit a Letter of Intent, can our organization still apply?
    A: Submission of the non-binding Letter of Intent (LOI) that was due on January 21, 2014 was optional. The LOI is not a requirement for submitting an application. Organizations may submit a complete application via Grants.gov. Applications must be received no later than March 3, 2014 by 5:00 p.m. (ET).

BUDGET

  1. Q: How much funding is available under this funding opportunity?
    A: It is anticipated that up to $7.7 million could be made available for competing grants.
  2. Q: Does the award amount include direct and indirect costs?
    A: Yes.
  3. Q: How much funding is available for each award?
    A: The funding opportunity announcement has two parts.
    • CATEGORY A - Awards $50,000 to $75,000 for a project period of up to one year.
      Entities applying in this category need to be a single organization who will partner to implement the proposed activities.
    • CATEGORY B - Awards not to exceed $500,000 per year. The project period may be up to three years.
      Entities applying in this category need to be a single organization who will partner to implement the proposed activities.
  4. Q: Is there a cap on the indirect cost rate?
    A: There is no cap. The reimbursement of indirect expense will be based on the approved and submitted rate agreement. Indirect and direct costs are included in the awards.
  5. Q: Can we apply for both a Category A and a Category B award?
    Organizations may submit more than one application for different project ideas. Each applicant should clearly identify each application as separate.  Organizations that submit different project ideas should use distinct titles in the application to help the initial screeners identify your separate applications. Otherwise, the earlier submissions will be deleted and only the latest application will be screened for review.  Applicants should clearly identify Part A for a one-year award or Part B for up to a three-year award in their application submission.

    Organizations may apply as a lead applicant for a project, and at the same time, be a part of another organization’s application as a partner.
  6. Q: Can we use the new Executive Level II salary cap of $181,500?
    A: Yes.
  7. Q: Can we apply for less than $50,000?
    A: No.
  8. Q: Is cost-sharing or matching required?
    A: No.
  9. Q: For the multi-year award, will it be acceptable to include year one as essentially a planning period for subsequent implementation in years two and three?
    A: No planning funds are available through the NPPA program. The maximum project period for the multi-year award is three years and the anticipated work to be completed during those years should be described.
  10. Q: How will applications be reviewed?
    A: An independent review panel will evaluate applications that pass the screening and meet the responsiveness criteria. These reviewers are experts in their fields, and are drawn from academic institutions, non-profit organizations, state and local government, and federal government agencies. Based on the Application Review Criteria as outlined under Section V.1 of the Funding Opportunity Announcement, the reviewers will comment on and score the applications, focusing their comments and scoring decisions on the identified criteria. In addition to the independent review panel, federal staff will review each application for programmatic, budgetary, and grants management compliance.
  11. Q: Would mobile health units, such as a van used for disease prevention, be an allowable cost under this grant? Is equipment considered an allowable cost as part of the FOA budget submitted?
    A: Equipment may be requested and must be justified.
  12. Q: Please clarify whether the actual provision of preventive services (diabetes screening, other testing) is considered a covered cost for this funding opportunity announcement.
    A: Clinical services costs that do not promote the intent of the funding opportunity announcement may not be an allowable cost. Costs that promote and support proposed projects for preventive service, for example, screening, which act as baseline for data collection or improvement from a data-driven evidence-based intervention, may be considered allowable costs.
  13. Q: Are stipends an allowable expense as a reimbursement for personnel costs?
    A: It is allowable as cost-of-living allowances for trainees and fellows if permitted by a program’s statute authorizing or implementing regulations. The specific amounts may be established by policy. Generally, these payments are made according to a pre-established schedule based on the individual’s experience and level of training. Stipends are not allowable under research grants even when they appear to benefit the research project. In general, document how it relates to the proposed project in your budget.  All requested costs will be reviewed and determined whether or not they are allowable.

PROJECT DESIGN / TOPICS

  1. Q: The funding opportunity mentions that OASH oversees nine core public health offices, as well as 10 regional health offices across the nation. Does this mean that my application needs to be national in scope?
    A: No. Final awards may be geographically distributed. The application should demonstrate a clear and concise overview of the community, the type of organization applying, geographic area to be served (urban, suburban, rural) and description of target population served.
  2. Q: What is the expected scope of reach for this grant? Is it national, regional, state, local or could it be any of those? I’m thinking of a project that could reach either nationally or hit deeper in a state with dissemination of findings and “technical assistance” nationally but wasn’t sure how far or deep a reach is expected.
    A: The program created within this funding opportunity announcement is designed to establish a national effort to create a network of partnerships and resources to promote health and wellness, educate and train, and establish communication programs to all community populations, regardless of social and economic barriers, and race and ethnicity (See page 3 in FOA).  Proposed projects could be undertaken at the local, state, regional, or national level.
  3. Q: What subjects are applicable to the funding opportunity announcement?
    A: Subjects that fit within the OASH priorities are applicable to the funding opportunity announcement. Please review OASH initiatives and offices.
  4. Q: Can funds be used to support Community Health Workers who would facilitate access to preventive services, but not provide them directly?
    A: The purpose of the OASH FOA NPPA Program is to support community health providers, which can include facilitating access to preventive services.
  5. Q: I’m seeking to understand if we could use the OASH funding for minority health. Specifically, could the funds be used to measure potential disparities in health and healthcare at the state population level, identify potential causes, and institute intervention?
    A: Subjects that fit within the OASH priorities are applicable to the funding opportunity announcement. Please review OASH initiatives and offices.

    In addition, the Office of Minority Health, within the Office of the Secretary, contributed to developing the OASH funding announcement and may support activities that align with both the Office of Minority Health mission and the OASH-wide mission. OASH is interested in leading by example through this funding opportunity announcement to truly tackle the systemic issues that present barriers for many Americans to access preventive services. OASH is interested in working across traditional categories to meet priority needs because people most at risk for missing preventive services often fit more than one category, and systemic approaches in reaching underserved populations need to be more effective in achieving a healthier population (See FOA page 5).
  6. Q: I've reviewed the FOA and it states that the funding mechanism is to support new and innovative projects. I'd like to know if a project that is currently in operation is acceptable to receive funding. We would, however, like to expand this specific project to new target populations that fit with the funding stream. We'd also like to partner with additional organizations that can help us further achieve results. Would this be something that could be considered new and innovative?
    A: Subjects that fit within the OASH priorities are applicable to the funding opportunity announcement. Please review OASH initiatives and offices.
     

  7. Q: We are considering two different Category B project submissions, both of which are related to further the goals of Healthy People 2020. Do these projects fit with the solicitation?
    A: Subjects that fit within the OASH priorities are applicable to the funding opportunity announcement. Please review OASH initiatives and offices.


ELIGIBLE ORGANIZATIONS: APPLICANT

  1. Q: What types of organizations are eligible to apply for funding consideration?
    A: Any public or private entities located in a state are eligible to apply.
    • Public or private entities include, but are not limited to: community-based and faith-based organizations, state and local health departments, and research and academic organizations.
    • Entities must be located in a state which includes: one of the 50 United States, the District of Columbia, Commonwealth of Puerto Rico, U.S. Virgin Islands, Commonwealth of the Northern Mariana Islands, American Samoa, Guam, Republic of Palau, Federated States of Micronesia, and the Republic of the Marshall Islands.
    • American Indian/Alaska Native/Native American Tribes and organizations are eligible to apply.
  2. Q: Please clarify what is considered a non-profit organization.
    A: For local, nonprofit affiliates of state or national organizations, a statement signed by the parent organization indicating that the applicant organization is a local nonprofit affiliate must be provided in addition to any one of the acceptable proof of nonprofit status as shown on page 15 of the FOA:
    • A reference to the Applicant organization’s listing in the Internal Revenue Service’s (IRS) most recent list of tax-exempt organizations described in the IRS code;
    • A copy of a currently valid IRS tax exemption certificate;
    • A statement from a state taxing body, state attorney general, or other appropriate state official certifying that the applicant organization has a nonprofit status and that none of the net earnings accrue to any private shareholders or individuals; or
    • A certified copy of the organization’s certificate of incorporation or similar document that clearly establishes nonprofit status.
  3. Q: Please clarify whether a national organization can have, as its named partners, ONLY its ‘independent’ state or local affiliates.
    A: A national organization may select its partners as its independent state or local affiliates. No eligibility restrictions exist in the selection of the partner organizations. Within the application’s submission, the applicant organization must describe the role and makeup of the partnerships involved in completing specific tasks. Also, the applicant organization must ensure Letters of Commitment from partner organizations are provided which detail the specific roles and resources to be provided to support the project.


PARTNER ORGANIZATIONS

  1. Q: Please clarify what is correct:
    1. Three partnerships is equivalent to one lead organization and two other organizations.
    2. Three partnerships is equivalent to one lead organization and three additional partners.
    A: According to the FOA page 8, Successful applicants need to enter into a minimum of three partnerships, and have Letters of Commitment from those named as partners, to carry out any aspect of the project, at the time of the application.

    Office of Grants Management recognizes that ‘partners’ and ‘partnerships’ may be counted differently.  Therefore, applicants may partner with at least two organizations, or present at least three partnerships (that may involve organizations or businesses or other community entities) to carry out the activities proposed in the application.

    For purposes of this funding opportunity announcement, three partnerships is equivalent to one lead organization and two other organizations.
  2. Q: Must all of the work be done by the three partnership organizations?
    A: Applicants can apply to oversee and complete multiple projects that involve a competitive, annual review process for partnering with community or local organizations or entities that might need one-time funding for a targeted outreach effort in a specific area.

    According to page six of the funding opportunity announcement, the applicant organization can oversee multiple projects with multiple partners. The applicant organization must oversee a competitive review process for partnering with community or local organizations (as subrecipients) or entities that might need one year funding for targeted outreach efforts. This applies to applications for either Category A or B. The purpose of this is to allow smaller organizations to have access to smaller amounts of funding for targeted outreach, in projects that would take a year or less to complete.
  3. Q: Who constitutes a sub-recipient?
    A: Any organization that receives grant funds from the grant awardee to carry out the programmatic objectives of the project is considered a sub-recipient.
  4. Q: Please clarify if Category B requires a competitive process for projects and why do three partners need to be named in the original application?
    A: Applications require the minimum number of partnership organizations. Identifying these partnership organizations does not require a competitive process. Letters of Commitment are required from these partnership organizations.

    The funding opportunity announcement also states that applicants “can oversee multiple projects with multiple partners. The applicant organization must oversee a competitive review process for partnering with community or local organizations or entities that might need one year funding for targeted outreach efforts.”

    If the partnership organizations opt to oversee multiple projects that involve working with local entities that might need one- year funding for targeted outreach efforts, then a competitive process is required.
  5. Q: Can more than one primary investigator be named on the grant application?
    A: There must be one primary investigator (PI) or project director (PD) assigned as the individual designated by the recipient organization of the award to be responsible for the scientific, technical, or programmatic aspects of the grant and for day-to-day management of the project or program. The PI/PD generally is an employee of the recipient. However, because the grant is made to the recipient organization, if the PI/PD is not an employee of that organization, the organization must have a formal written agreement with the PI/PD that specifies an official relationship between the parties.

    There may be additional PI/PD as individuals responsible for the programmatic activity at the sub-recipient organizational level.

REVIEW

  1. Q: How will my application be reviewed once submitted correctly?
    A: Eligible applications will be reviewed and scored by a panel of independent reviewers (referred to as the Objective Review Committee or ORC) according to the criteria listed in the funding opportunity announcement.
  2. These individuals have technical expertise in applicable fields relevant to the program announcement. The Objective Review Committee process is formal and confidential. Office of Grants Management and OASH Program Office staff will be available during the committee meeting for questions and to ensure the process is consistent and fair, but do not participate in discussion and scoring.
  3. Applications undergo a three-part review:

    • Objective Review Committee
    • Office of Grants Management Staff for administrative & business compliance
    • Program Office review for programmatic alignment

GENERAL

  1. Q: What is the Mobilization for Health: National Prevention Partnership Awards (NPPA) Program funding opportunity?
    A: The funding opportunity is designed to establish a national effort to create a network of partnerships and resources to promote health and wellness, educate and train, and establish communication programs to all community populations, regardless of social and economic barriers, and race and ethnicity. The program aims to improve health through access to, and use of, preventive services across the United States by developing integrated, collaborative local, state, regional, or tribal partnerships to increase community awareness and action on preventive health services.
  2. Q: Is the funding for this one time only or will it be ongoing (for example, multiple grant cycles)?
    A: Additional funding cycles are anticipated subject to the availability of funds. However, we have not determined the next receipt date.
  3. Q: Is this a new and/or continuation competition? Are there abstracts for review for previous grantees (if applicable?)
    A: This is a new competition. There are no abstracts available for review.