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Sealed Bid Acquisition Checklist – Pre-solicitation to Award

   

Prescribed by HHSAR 304.803-70 Current as of May 8, 2009

Contract number: _________________

Contractor name: ___________________________

Award date: ______________

Performance period: ____________________________

 

Tab A – Award Documents

__ Notice of award (FAR 14.408-1)

__ Signed original contract

__ Signed original modifications

 

Tab B – Pre-solicitation

__ Acquisition Plan (AP) or other acquisition request document(s) (FAR 7.1; HHSAR 307.71)

__ HHS Small Business Review form – HHS-653 (FAR 19.501; HHSAR 319.501)

__ Partial set-aside determination (FAR 19.502-3)

__ Presolicitation notice of RFP availability (FedBizOpps) (FAR 5.102; 36.204)

__ Other

 

Tab C – Determinations, Clearances and Other Documentation

__ Use and evaluation of options (FAR 17.205; 17.206)

__ Project Officer certification of training (HHSAR 301.606)

__ Non-personal services [FAR 37.103(a)(3)]

__ Wage rate determination (FAR 22.1000)

__ Printing (FAR 8.8)  

__ Bid sample justification (FAR 14.202-4)

__ Descriptive literature justification (FAR 14.202-5)

__ Bidders’ list (FAR 14.204)

__ Presolicitation notices (FAR 14.205)

__ Other

 

Tab D – Solicitation

__ Pre-bid conference documentation (FAR 14.207)

__ Solicitation document (IFB) (FAR14.201)

__ Solicitation correspondence/questions/ responses (FAR 14.211)

__ Solicitation amendments (FAR 14.208)

__ Determination to postpone bid opening (FAR 14.402-3)

__ Cancellation of IFB before opening - statement (FAR 14.209)  

__ Other

 

Tab E – Opening of Bids and Evaluation

__ Abstract of offers received (FAR 14.403)

__ Record of late bid(s) and notification letters (FAR 14.304)

__ Excluded Parties List System (FAR 9.404)

__ Minor informalities or irregularities (FAR 14.405)  

__ Withdrawal of bids (FAR 14.304)

__ Cancellation of IFB after opening – determination (FAR 14.404-1)

__ Rejection of individual bid – determination (FAR 14.404-2)

__ Notice of rejection of all bids (FAR 14.404-3)

__ Pre-award survey documentation (FAR 9.106)

__ Responsibility/non-responsibility – determination (FAR 9.105-2)

 __ Other

 

Tab F – Successful Offeror’s Bid

__ Original bid (or copy) (FAR 4.803)

__ Representations and certifications, if not part of the bid (FAR Subpart 4.12)

__ Questions and responses (FAR 4.803)

__ Other

 

Tab G – Price Analysis

__ Price reasonableness determination [FAR 14.408-2; 15.404-1(b)]

__ Equal low bid agreement/determination (FAR 14.408-6; 14.408-7)

__ Certificate of current cost or pricing data (FAR 15.406-2)  

__ Other

 

Tab H – Pre-award Documentation, Funding, and Clearances

__ Requisition

__ Small business subcontracting plan (FAR 19.702)

__ Internal/other file review (HHSAR Subpart 304.71)

__ Legal review

__ Excluded Parties List System (FAR 9.404)

__ Equal employment opportunity compliance clearance (FAR 22.805)

__ Foreign acquisition clearance (FAR Part 25)

__ Bid guarantee (FAR 28.1)

__ Performance and payment bond/insurance certificate (FAR Subpart 28.1)

__ Central Contractor Registration (CCR) verification https://www.sam.gov/portal/public/SAM/ (FAR 4.1100)

__ Data Entry (FPDS/DCIS sheet) (FAR 4.602; HHSAR 304.602)  

__ Other

 

Tab I – Notices, Reports, Debriefings, and Protests

__ Notification of unsuccessful bidders (FAR 14.409-1; 5.301)

__ Award notification – small business subcontracting plan (FAR 19.705-6)

__ HHS congressional liaison notification (HHSAR 305.303)

__ COTR certification of training (HHSAR 301.604)

__ COTR designation memorandum (HHSAR 301.605)

__ Contract transmittal/award notification letter(s)

__ Protest documentation (FAR 14.408-8; 33.103; 33.104; 19.302; 19.305)

__ Other

 

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