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GSA FSS Order/BPA Checklist – Pre-solicitation to Award

Prescribed by HHSAR 304.803-70 Current as of May 8, 2009 

GSA FSS Contract number: _________________ 
Delivery/task order or BPA number: _______________________
Performance period: ____________________________ 
Award date: ______________ 
Contractor name: ___________________________

Use this checklist for (i) the award of delivery and task orders exceeding the micro-purchase threshold against General Services Administration (GSA) Federal Supply Schedule (FSS) contracts (also referred to as “Multiple Award Schedule” contracts) and (ii) the establishment of Blanket Purchase Agreements (BPAs) against GSA FSS contracts

Tab A – Award Documents

__ Signed original contract
__ Signed original modifications

Tab B – Pre-solicitation

__ Acquisition Plan (AP) or other acquisition request document(s) (FAR 7.1; HHSAR 307.71)
__ Information technology (IT) acquisition strategy [FAR 8.404(c)(1); 39.101(b)(2)]
__ Limited Source Justification (LSJ) (FAR 8.405-6; HHSAR 308.405-6)
__ Procedures for placing orders under BOAs [FAR 8.405-3(a)(3)]
__ HHS Small Business Review Form – HHS-653 (FAR 7.104(d); 8.405-5)
__ Other

Tab C – Determinations and Pre-solicitation Clearances

__ Excluded Parties List System [FAR 9.405(b)]
__ Use and evaluation of options (FAR 17.200)
__ Project Officer certification of training (HHSAR 301.606)
__ Non-personal services [FAR 37.103(a)(3)]
__ Use of Government-furnished property, equipment, or information (FAR Subpart 45.3)
__ Paperwork Reduction Act: OMB clearance (HHSAR 352.270-7)
__ IT clearance (FAR 7.103; Part 39)
__ Printing (FAR 8.8)
__ Other

Tab D – Solicitation/Ordering Procedure

__ Request for Quotation and amendments [FAR 8.405-1(c)(2); 8.405-2(c)]
__ E-buy posting [FAR 8.405-1(c)(2); 8.405-2(c)]
__ List of FSS contractors surveyed and pricing [FAR 8.405-1(c)(1)]
__ Solicitation correspondence
__ Other

Tab E – Technical Evaluation

__ Signed technical evaluation score sheets/report [FAR 8.405-2(d)]
__ Conflict of interest/confidentiality forms for reviewers (FAR 3.104; HHSAR 303.104)
__ Other

Tab F – Successful Quotation

__ Successful respondent’s original/final technical and price quotation (FAR 4.803)
__ Other

Tab G – Price Evaluations/Reductions

__ CO/Project Officer analysis of contractor’s price/technical quotation
__ Record of price reductions/discounts sought/obtained (FAR 8.404(d); 8.405-1(d); 8.405-2(c)(3); 8.405-4)
__ Questions and responses, including record of oral discussions (FAR 4.803)
__ Price evaluation/best value analysis and award decision documentation [FAR 8.405-1(c)(3); 8.405-1(e)]
__ Determination to use a Time & Materials or Labor Hour contract [FAR 8.405-2(e)]
__ Other

Tab H – Pre-award Documentation, Funding, and Clearances

__ Excluded Parties List System [FAR 9.405(d)(4)]
__ Funding document (e.g., requisition)
__ Internal/other file review
__ Central Contractor Registration (CCR) verification https://www.sam.gov/portal/public/SAM/ (FAR 4.1100)
__ Data entry (FPDS/DCIS sheet) (FAR 4.602; HHSAR 304.602)
__ COTR certification of training (HHSAR 301.604)
__ COTR designation memorandum (HHSAR 301.605)  
__ Other

Tab I - Notices, Reports, Debriefings, and Protests

__ Award notification to unsuccessful respondents [FAR 8.405-2(d)]
__ Debriefing documentation [FAR 8.405-2(d)]
__ Protest documentation (FAR 33.103 and 33.104)
__ Award transmittal letter(s)

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