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HHS Conference Procurement and Planning Tookit

Procurement and Planning Requirements and Guidance for Conference Hosts

Government Conference Venues

Select a Venue from the list below to learn more.

Agency

Facility Name, & Address

Capacity & Seating Styles

AHRQ

John M. Eisenberg Building, Conference Room
540 Gaither Road Rockville, MD 20850

  • Theater Conference: 300

 

FDA

White Oak, Room 1A003, Harvey W. Wiley Building
5100 Paint Branch Parkway, College Park, MD

  • Theater: 225

 

GSA

Wilbur J. Cohen Building Auditorium
330 Independence Ave. SW, Washington DC

  • Auditorium:380

 

IHS

Rhoades Conference Center, 4th Floor, Rooms A, B, C
801 Thompson Avenue, Rockville, MD

  • Conference:100

 

NIH

45 Center Drive Auditorium (undivided), Bethesda, MD

  • Theater: 1,000

NIH

45 Center Drive Auditorium (divided), Bethesda, MD

  • Theater:  500

NIH

45 Center Drive Balcony A, B, C Bethesda, MD

  • Theater:  100

NIH

45 Center Drive Room E1/E2, Bethesda, MD

  • Theater: 150
  • Classroom: 80
  • Conference: 40

NIH

45 Center Drive Room F1/F2, Bethesda, MD

  • Theater: 80
  • Classroom: 40
  • Conference: 30

NIH

10 Center Drive, Masur Auditorium, Bethesda, MD

  • Theater:  492

NIH

10 Center Drive, Lipsett Auditorium, Bethesda, MD

  • Theater: 260

NIH

10 Center Drive, Hatfield 2-3330 and  Hatfield 2-3750 Bethesda, MD

  • Theater: 52
  • Classroom: 32
  • Conference:  20

NIH

10 Center Drive, Hatfield 4-3330, Bethesda, MD

  • Theater: 38
  • Classroom: 25
  • Conference: 16

NIH

5635 Fishers Lane (Undivided), Rockville, MD

  • Theater: 200
  • Classroom: 132

NIH

6001 Executive Blvd., Room A1/A2, Bethesda, MD

  • Theater: 70
  • Classroom: 36
  • Conference: 36

NIH

6001 Executive Blvd., Room B1/B2, Bethesda, MD

  • Theater: 48
  • Classroom: 28
  • Conference:  28

NIH

6001 Executive Blvd., Room C, Bethesda, MD

  • Theater: 100
  • Classroom: 60
  • Conference: 48

NIH

6001 Executive Blvd., Room D, Bethesda, MD

  • Theater: 77
  • Classroom: 40
  • Conference: 28

NIH

6001 Executive Blvd., Room E, Bethesda, MD

  • Conference: 12

NIH

6001 Executive Blvd., Room F, Bethesda, MD

  • Conference: 10

NIH

6001 Executive Blvd., Room G, Bethesda, MD

  • Conference: 22

NIH

6001 Executive Blvd., Room H, Bethesda, MD

  • Conference: 24

NIH

6001 Executive Blvd., Room J, Bethesda, MD

  • Conference: 24

OS

Cohen Building, Room 5051, 200 Independence Ave. SW, Washington DC

  • Theater: 65
  • Classroom: 40
  • Conference: 32

OS

Hubert H. Humphrey Building, Room 800, 200 Independence Ave. SW, Washington DC

  • Theater: 135
  • Classroom: 90
  • Open Square: 35
  • U-Shape: 30

OS

Hubert H. Humphrey Building, Room 505A and 705A, 200 Independence Ave. SW, Washington DC

  • Theater: 85
  • Classroom: 40
  • Conference: 32

OS

Hubert H. Humphrey Building, Great Hall, 200 Independence Ave. SW, Washington DC

  • Theater: 350

 

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Detailed Descriptions

AHRQ Conference Room

Comparison Item

Description

Facility Name, & Address

John M. Eisenberg Building, Conference Room,
540 Gaither Road Rockville, MD 20850

Capacity & Seating Styles

Theater Conference: 300

Meeting Space Includes

  • Tables
  • Chairs
  • Internet (additional charge may apply)

A/V Equipment Includes

  • Available at additional cost
  • Venue will provide contacts for these types of services

Min/Max Rate

None

Parking & Metro Accessibility

  • Parking onsite for a fee
  • Metro not available

Point of Contact

Jim Nieberding, (301) 427-1346

Comments

Cost for security, A/V equipment, parking and Internet may apply.

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FDA White Oak Room 1A003

Comparison Item

Description

Facility Name, & Address

White Oak, Room 1A003, Harvey W. Wiley Building
5100 Paint Branch Parkway, College Park, MD

Capacity & Seating Styles

Theater: 225

Meeting Space Includes

  • Setup assistance
  • Internet access
  • Flip charts with markers
  • Podium with microphone
  • Tables in front of auditorium with chairs (if needed)

A/V Equipment Includes

  • Projector and screen
  • Polycom
  • Sound system
  • Wireless & Table microphones
  • Video/audio recording
  • Webcast/video conferencing

Min/Max Rate

None

Parking & Metro Accessibility

  • Parking onsite
  • Metro not available

Point of Contact

Darlene Cezair, (240) 402-2165

Comments

Two breakout rooms, available onsite - 24 person seating capacity with removable wall that can accommodate up to 100.

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GSA Cohen Auditorium

Comparison Item

Description

Facility Name, & Address

Wilbur J. Cohen Building Auditorium
330 Independence Ave. SW, Washington DC

Capacity & Seating Styles

Auditorium: 380

Meeting Space Includes

  • Podium
  • Microphone
  • Stage

A/V Equipment Includes

  • Available at an additional cost
  • Venue will provide contacts for these types of services

Min/Max Rate

None

Parking & Metro Accessibility

  • Public parking available at 409 3rd Street SW:
    1 Hr: $8
    2 Hr: $16
    Max: $17
  • Metro: Federal Center SW (Blue/Orange Line)

Point of Contact

Joe Carpenter, (202) 619-0510

Comments

  • Purchasing Vehicle: IAA
  • Required to pay for the cost of security. The number of guards is based on the number meeting attendees.

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IHS Rhoades Conference Center

Comparison Item

Description

Facility Name, & Address

Rhoades Conference Center - 4th Floor, Rooms A, B, C
801 Thompson Avenue, Rockville, MD

Capacity & Seating Styles

Conference: 100

Meeting Space Includes

  • Tables
  • Chairs

A/V Equipment Includes

None

Min/Max Rate

None

Parking & Metro Accessibility

  • Garage parking nearby
  • Metro: Twinbrook (Red Line)

Point of Contact

Suzie Giampetroni, (301) 443-4932

Comments

  • IHS does not provide Internet access or A/V equipment
  • Meeting participants are responsible for their own parking expenses, room setup and breakdown

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NIH (Undivided) Auditorium

Comparison Item

Description

Facility Name, & Address

45 Center Drive Auditorium (undivided)
Bethesda, MD

Capacity & Seating Styles

Theater: 1,000

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video conferencing
  • Overflow (video & audio) to other conference rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs) - $8,440
  • Half day (< 4 hrs) - $8,440
  • Two hours (<2 hrs) - $8,440
  • One hour (<1 hr) – N/A

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH (Divided) Auditorium

Comparison Item

Description

Facility Name, & Address

45 Center Drive Auditorium (divided)
Bethesda, MD

Capacity & Seating Styles

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

Meeting Space Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video conferencing
  • Overflow (video & audio) to other conference rooms
  • Full video production services

A/V Equipment Includes

  • Full day (> 4 hrs) - $4,120
  • Half day (< 4 hrs) - $2,575
  • Two hours (<2 hrs) - $1,885
  • One hour (<1 hr) – $1,885

Min/Max Rate

  • Parking onsite
  • Metro: Medical Center (Red Line)

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Balcony A, B, and C

Comparison Item

Description

Facility Name, & Address

45 Center Drive Balcony A, B, and C
Bethesda, MD

Capacity & Seating Styles

Theater:  100

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video & audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $1,440
  • Half day (< 4 hrs):  $875
  • Two hours (<2 hrs): $670
  • One hour (<1 hr): $670

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH E1/E2

Comparison Item

Description

Facility Name, & Address

45 Center Drive Room E1/E2
Bethesda, MD

Capacity & Seating Styles

  • Theater: 150
  • Classroom: 80
  • Conference: 40

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video & audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs):  $2,575
  • Half day (< 4 hrs): $1,545
  • Two hours (<1 hr):  $1,160
  • One hour (<1 hr):  $1,160

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH F1/F2

Comparison Item

Description

Facility Name, & Address

45 Center Drive Room F1/F2
Bethesda, MD

Capacity & Seating Styles

  • Theater: 80
  • Classroom: 40
  • Conference: 30

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio cassette recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing (ISDN)
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $1,545
  • Half day (< 4 hrs):  $925
  • Two hours (<2 hrs): $695
  • One hour (<1 hr): $695

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Masur Auditorium

Comparison Item

Description

Facility Name, & Address

10 Center Drive, Masur Auditorium
Bethesda, MD

Capacity & Seating Styles

Theater: 492

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $4,120
  • Half day (< 4 hrs):  $2,475
  • Two hours (<2 hrs): $1,855
  • One hour (<1 hr): $927.50

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Lipsett Auditorium

Comparison Item

Description

Facility Name, & Address

10 Center Drive, Lipsett Auditorium
Bethesda, MD

Capacity & Seating Styles

Theater: 260

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $3,090
  • Half day (< 4 hrs):  $1,885
  • Two hours (<2 hrs): $1,390
  • One hour (<1 hr): $1,390

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Hatfield Rooms 2-330 and 2-3750

Comparison Item

Description

Facility Name, & Address

10 Center Drive, Hatfield 2-3330 and 2-3750
Bethesda, MD

Capacity & Seating Styles

  • Theater: 52
  • Classroom: 32
  • Conference:  20

Meeting Space Includes

  • LCD projection
  • Network connection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart

A/V Equipment Includes

  • Teleconferencing
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $775
  • Half day (< 4 hrs):  $465
  • Two hours (<2 hrs): $360
  • One hour (<1 hr): $180

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Hatfield Room 4-3330

Comparison Item

Description

Facility Name, & Address

10 Center Drive, Hatfield 4-3330
Bethesda, MD

Capacity & Seating Styles

  • Theater: 38
  • Classroom: 25
  • Conference:  16

Meeting Space Includes

  • LCD projection
  • Network connection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart

A/V Equipment Includes

  • Teleconferencing
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $775
  • Half day (< 4 hrs):  $465
  • Two hours (<2 hrs): $360
  • One hour (<1 hr): $180

Parking & Metro Accessibility

  • Parking onsite
  • Metro: Medical Center (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Fishers Lane Auditorium

Comparison Item

Description

Facility Name, & Address

5635 Fishers Lane (Undivided)
Rockville, MD

Capacity & Seating Styles

  • Theater: 200
  • Classroom: 132

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs): $3,090
  • Half day (< 4 hrs):  $1,885
  • Two hours (<2 hrs): $1,390
  • One hour (<1 hr): $1,390

Parking & Metro Accessibility

  • Parking garage adjacent to building (Max: $6 per day)
  • Metro: Twinbrook (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room A1/A2

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room A1/A2
Bethesda, MD

Capacity & Seating Styles

  • Theater: 70
  • Classroom: 36
  • Conference: 36

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Lavaliere & Table microphone
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing (ISDN)
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs) - $1,275
  • Half day (< 4 hrs) - $775
  • Two hours (<2 hrs) - $570
  • One hour (<1 hr) - $570

Parking & Metro Accessibility

  • Parking garage adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room B1/B2

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room B1/B2
Bethesda, MD

Capacity & Seating Styles

  • Theater: 48
  • Classroom: 28
  • Conference:  28

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs) - $980
  • Half day (< 4 hrs) - $620
  • Two hours (<2 hrs) - $440
  • One hour (<1 hr) - $440

Parking & Metro Accessibility

  • Parking garage adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room C

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room C
Bethesda, MD

Capacity & Seating Styles

  • Theater: 100
  • Classroom: 60
  • Conference: 48

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs) - $1,545
  • Half day (< 4 hrs) - $925
  • Two hours (<2 hrs) - $695
  • One hour (<1 hr) - $695

Parking & Metro Accessibility

  • Parking garage adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room D

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room D
Bethesda, MD

Capacity & Seating Styles

  • Theater: 77
  • Classroom: 40
  • Conference: 28

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  Table, & Aisle Microphones
  • Audio cassette recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing
  • Overflow (video and audio) rooms
  • Full video production services

Min/Max Rate

  • Full day (> 4 hrs) - $1,275
  • Half day (< 4 hrs) - $775
  • Two hours (<2 hrs) - $570
  • One hour (<1 hr) - $570

Parking & Metro Accessibility

  • Parking garage adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room E

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room E
Bethesda, MD

Capacity & Seating Styles

Conference: 12

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Audio recording
  • Teleconferencing
  • Hearing impaired devices
  • Video Conferencing

Min/Max Rate

  • Full day (> 4 hrs) - $310
  • Half day (< 4 hrs) - $185
  • Two hours (<2 hrs) - $156
  • One hour (<1 hr) - $78

Parking & Metro Accessibility

  • Parking garage adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room F

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room F
Bethesda, MD

Capacity & Seating Styles

Conference: 10

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Hearing impaired devices

Min/Max Rate

  • Full day (> 4 hrs) - $310
  • Half day (< 4 hrs) - $185
  • Two hours (<2 hrs) - $156
  • One hour (<1 hr) - $78

Parking & Metro Accessibility

  • Parking adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room G

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room G
Bethesda, MD

Capacity & Seating Styles

Conference: 22

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  & Table Microphones
  • Audio recording
  • Teleconferencing
  • Video Conferencing

Min/Max Rate

  • Full day (> 4 hrs) - $980
  • Half day (< 4 hrs) - $620
  • Two hours (<2 hrs) - $440
  • One hour (<1 hr) - $440

Parking & Metro Accessibility

  • Parking adjacent to building
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

Back to top

NIH Executive Blvd, Room H

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room H
Bethesda, MD

Capacity & Seating Styles

Conference: 24

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  & Table Microphones
  • Audio recording
  • Teleconferencing
  • Video Conferencing

Min/Max Rate

  • Full day (> 4 hrs) - $980
  • Half day (< 4 hrs) - $620
  • Two hours (<2 hrs) - $440
  • One hour (<1 hr) - $440

Parking & Metro Accessibility

  • Parking onsite
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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NIH Executive Blvd, Room J

Comparison Item

Description

Facility Name, & Address

6001 Executive Blvd., Room J, Bethesda, MD

Capacity & Seating Styles

Conference: 24

Meeting Space Includes

  • LCD projection
  • Network connection
  • 35mm slide projection
  • Dual 35mm slide projection
  • Overhead projector
  • VHS Playback
  • Laser Pointer
  • Flipchart
  • Whiteboard

A/V Equipment Includes

  • Podium,  Lavaliere,  & Table Microphones
  • Audio recording
  • Teleconferencing
  • Video Conferencing

Min/Max Rate

  • Full day (> 4 hrs) - $775
  • Half day (< 4 hrs) - $465
  • Two hours (<2 hrs) - $360
  • One hour (<1 hr) - $360

Parking & Metro Accessibility

  • Parking onsite
  • Metro: White Flint (Red Line)

Point of Contact

NIH Events Management, (301) 435-2208

Comments

Purchasing Vehicle: IAA

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OS Cohen Building, Room 5051

Comparison Item

Description

Facility Name, & Address

Cohen Building, Room 5051
200 Independence Ave. SW, Washington DC

Capacity & Seating Styles

  • Theater: 65
  • Classroom: 40
  • Conference: 32

Meeting Space Includes

  • Room setup
  • Network connection
  • Whiteboard

A/V Equipment Includes

Teleconferencing

Min/Max Rate

None

Parking & Metro Accessibility

  • Public parking:  409 3rd Street SW:
    1 Hr: $8
    2 Hr: $16
    Max: $17
  • Metro: Federal Center SW (Blue/ Orange Line)

Point of Contact

Jean Allen, (202) 619-0814

Comments

HHH Meeting Room Reservation Team Checklist

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OS Humphrey Building, Room 800

Comparison Item

Description

Facility Name, & Address

Hubert H. Humphrey Building, Room 800
200 Independence Ave. SW, Washington DC

Capacity & Seating Styles

  • Theater: 135
  • Classroom: 90
  • Open Square: 35
  • U-Shape: 30

Meeting Space Includes

  • Room setup
  • Network connection
  • Flipchart
  • Whiteboard
  • Podium with microphone
  • Overhead projector

A/V Equipment Includes

  • Lavaliere (2) & Table (3) microphones
  • Video/Audio recording
  • Teleconferencing (Metro Area Only)
  • Webcasting
  • Video
  • Conferencing Sound system
  • Projector

Min/Max Rate

None

Parking & Metro Accessibility

  • Public parking:  409 3rd Street SW:
    1 Hr: $8
    2 Hr: $16
    Max: $17
  • Metro: Federal Center SW (Blue/ Orange Line)

Point of Contact

Jean Allen, (202) 619-0814

Comments

HHH Meeting Room Reservation Team Checklist

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OS Humphrey Building, Rooms 505A and 705A

Comparison Item

Description

Facility Name, & Address

Hubert H. Humphrey Building, Room 505A and 705A
200 Independence Ave. SW, Washington DC

Capacity & Seating Styles

  • Theater: 85
  • Classroom: 40
  • Conference: 32

Meeting Space Includes

  • Room setup
  • Network connection
  • Flipchart
  • Whiteboard
  • Portable podium

A/V Equipment Includes

  • Drop-down projector screen
  • Portable podium with wired microphone
  • Teleconference (metro-area only)
  • Video/audio recording

Min/Max Rate

None

Parking & Metro Accessibility

  • Public parking:  409 3rd Street SW:
    1 Hr: $8
    2 Hr: $16
    Max: $17
  • Metro: Federal Center SW (Blue/ Orange Line)

Point of Contact

Jean Allen, (202) 619-0814

Comments

HHH Meeting Room Reservation Team Checklist

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OS Humphrey Building, Great Hall

Comparison Item

Description

Facility Name, & Address

Hubert H. Humphrey Building, Great Hall
200 Independence Ave. SW, Washington DC

Capacity & Seating Styles

Theater: 350

Meeting Space Includes

  • Room setup
  • Network connection
  • Flipchart
  • Whiteboard
  • Podium
  • Overhead projector

A/V Equipment Includes

  • Podium (1) & Lavaliere (2) microphones
  • Teleconference (metro-area only)
  • Webcasting
  • Sound system

Min/Max Rate

None

Parking & Metro Accessibility

  • Public parking:  409 3rd Street SW:
    1 Hr: $8
    2 Hr: $16
    Max: $17
  • Metro: Federal Center SW (Blue/ Orange Line)

Point of Contact

Jean Allen, (202) 619-0814

Comments

HHH Meeting Room Reservation Team Checklist

Back to top  

 

Download Excel Version of this table.


Related Information

 

Chapter I – HHS Conference Standard Operating Procedure

Chapter II – Conference Cost Drivers

Chapter III – Programmatic Considerations

Chapter IV – Contracting Considerations

Appendices:


Content created by Assist. Sec./Financial Resources-Grants/Acquisition Policy
Content last reviewed on July 18, 2014