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Appendix A: Human Capital Programs and Initiatives – Status Update

March 2014

A. Planning

HCAAF Category: Leadership and Knowledge Management

HCAAF Sub-Category: Mentoring

Program/Initiative Title: HHS’ Acquisition Mentor Program

Brief Description of Purpose:

The Mentoring Program allows junior staff the opportunity to build relationships and avoid common obstacles by learning from experiences of senior staff. Program supports knowledge transfer and skills enrichment through mentor mentee relationships.

Describe the steps that were taken to manage this program/initiative in FY13:

A HHS Departmental ACM was appointed as Program Manager over this human capital initiative. A robust outreach effort to recruit mentors and mentees was undertaken and resulted in overwhelming positive responses. The FY13 program included 28 participants ranging from GS-9 to GS-15 level.

Has the program met its intended objectives?

Yes, feedback from participants has been positive

If yes, how did you know it has met the intended objectives? Cite specific quantitative and qualitative data.

Recently a mentee within the program held mock interviews with his mentor before a recent job interview. The applicant was able to obtain a promotion to GS-13 level and specifically credited the mock interviews as a successful exercise in obtaining the promotion.

Initiative Manager/Primary POC (Within Agency): HHS Departmental ACM

Table 7.A: FY14 Next Steps

FY14 Implementation StepsAccountable Representative(s)Timeline for Completion
Incorporate Strength Building assessment into the FY14 programHHS ACM 
Develop a synopsis of pilot Acquisition Strategic Leaders ProgramHHS ACM 
Condense schedule of program from eight to six monthsHHS ACM 

 

Table 7.B: Evaluation

Intended Outcome(s)Evaluation Strategy
Develop a strengthened acquisition workforce through the exchange of knowledge and skills in specific areas of acquisition.Surveys/questionnaires will be conducted periodically throughout the mentor/mentee relationship.


 


HCAAF Category: Leadership and Knowledge Management

HCAAF Sub-Category: Individual Development Planning and Career Path Management

Program/Initiative Title: HHS’ Acquisition Talent Exchange Program (TALEX)

Brief Description of Purpose:

The goal of the program is to enhance career development opportunities for HHS’ acquisition professionals by facilitating developmental assignments, allowing rotations through various functional areas.  Employees will be able to augment training needs, enhance expertise, while simultaneously developing personally and professionally.

Describe the steps that were taken to manage this program/initiative in FY13:

A HHS Departmental ACM was appointed as Program Manager over this human capital initiative. Five rotations were available in FY13 and three were filled successfully. TALEX Program information was also hosted on HHS.gov and rotations were promoted posted through social media tool Yammer and LinkedIn HHS groups.

Has the program met its intended objectives?

Yes

If yes, how did you know it has met the intended objectives? Cite specific quantitative and qualitative data.

Survey results post rotations have indicated that participants enjoy learning alternative roles/responsibilities within the acquisition workforce. Often Contract Specialists will have the opportunity to perform Procurement Analyst duties and vice-versa. Surveys indicate that rotations allow for a better understanding of the acquisition process. Further, this has allowed them to perform more efficiently in their position as they have a better understanding of the roles others play within the acquisition process.

Initiative Manager/Primary POC (Within Agency): HHS’ Departmental ACM

Table 7 C: Implementation

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FY14 Implementation StepsAccountable Representative(s)Timeline for Completion
Allow for online applications in FY14HHS ACM 
Host rotations at Centers for Disease ControlHHS Leadership 

 

Table 7.D: Evaluation

Intended Outcome(s)Evaluation Strategy
Develop a strengthened acquisition workforce through the exchange of knowledge and skills in specific areas of acquisition.An evaluation process will be conducted during the rotations and at the conclusion of the rotation. The rotation supervisors will be required to assess the employee’s progress and employee will be asked to evaluate the assignment based on knowledge gained.

_____________________________________________________________________________________________

HCAAF Category: Results-Oriented Performance Culture
HCAAF Sub-Category: Knowledge and Best Practice Sharing

Program/Initiative Title: HHS ACM Quarterly Forums and Annual Summit

Brief Description of Purpose:

The purpose of the two-day Summit session was to foster collaboration, communication and to develop strategies to better serve our acquisition workforce and customers internal and external to HHS.

Describe the steps that were taken to manage this program/initiative in FY13:

HHS’ Departmental ACMs worked to develop a two-day training schedule that would benefit the purpose of the ACM summit.

Has the program met its intended objectives?

Yes. HHS’ ACM were able to provide useful feedback that has been reflected in this AHCP.

If yes, how did you know it has met the intended objectives?

HHS’ ACMs were collaborative and provided feedback that yielded tangible results.

Initiative Manager/Primary POC (Within Agency): HHS Departmental ACM

Table 7.E: FY14 Next Steps

FY14 Implementation StepsAccountable Representative(s)Timeline for Completion
Develop the ACM SummitHHS’ Departmental ACMs11/1/2014

 

Table 7.F: Evaluation

Intended Outcome(s)Evaluation Strategy
To foster collaboration, communication and to develop strategies to better serve our customers within HHS.Evaluative surveys


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Next:

Executive Summary

Section 1: Strategic Alignment with Agency Mission

Section 2: Acquisition Overview

Section 3: Acquisition Human Capital Initiatives Action Planning

Appendix B: Increasing Efficiencies in the Training, Development, and Management of the Acquisition Workforce – OFPP Memorandum Progress Update


Content created by Assist. Sec./Financial Resources - Division of Acquisition
Content last reviewed on April 28, 2014