Program Management and Systems Policy Office

Responsibilities

Responsibilities of the Program Management and Systems Policy Office components are described below:

• Program Management Office
• Division of Accounting and Fiscal Policy
• Division of Financial Systems Policy  

The Program Management Office is responsible for overseeing the design and implementation of a department-wide unified financial management system (UFMS) consistent with the Secretary's directive. The system consists of two major components: the Healthcare Integrated General Ledger Accounting System (HIGLAS) at the Centers for Medicare and Medicaid Services (CMS) and a system for the rest of the Department. The office's responsibilities are:

1) Overseeing the design, development, and implementation of the UFMS and the development of life-cycle and budgetary plans;

2) Monitoring the milestones and schedules as well as budget expenditures;

3) The meditation and coordination of UFMS activities throughout all levels of HHS;

4) Ensuring that the UFMS complies with applicable Federal accounting concepts and standards, as well as all HHS accounting policies and procedures;

5) Ensuring that business requirements are met, the future direction of the initiative is consistent with HHS planning, and the status of the project is appropriately communicated to internal and external organizations;

6) Overseeing a comprehensive program of change management that includes addressing department communication, training plans and human resource issues;

7) Coordinating with workgroups to maximize the input from the cross-functional areas of HHS into the implementation process; and

8) Overseeing all risk management plans to ensure that risks to the Program are identified and effective mitigation strategies developed.

The Division of Accounting and Fiscal Policy is responsible for the following:

1) Develops uniform business rules, data standards and accounting policy and procedures in support of financial systems implementations. Ensures the development of ongoing accounting policy that further supports the consistent development and implementation of these systems;

2) In collaboration with the Office of Financial Policy, provided advice and assistance to Operating Divisions (OPDIVs) and Staff Divisions (STAFFDIVs) on financial accounting and related fiscal matters, and advises the Deputy Assistant Secretary for Finance on such matters as they related to financial systems implementations; and

3) Maintains liaison with the Office of Management and Budget (OMB), the Treasury Department, the General Accounting Office (GAO), and other agencies on accounting and fiscal years matters as they relate to financial systems implementations.

The Division of Financial Systems Policy is responsible for the following:

1) Develops department-wide policies and standards for financial and mixed financial systems;

2) Provides advice and serves as the focal point with OMB, Treasury, GAO and other Federal control agencies on financial systems compliance matters;

3) Provides for the establishment of Department-wide financial definitions and data structures;

4) Provides for the administration of a data integrity and quality control program to ensure compliance with applicable Federal directives, Departmental financial systems policy and automated financial data exchange requirements;

5) Oversees and monitors existing Department-wide and component accounting and financial management systems;

6) In collaboration with the Office of Financial Policy, advises the Deputy Assistant Secretary for Finance on financial systems related matters; and

7) Maintains liaison with the OMB, Treasury, GAO and other agencies on matters involving financial systems.

Learn More:

• Office of Program Management and Systems Policy Functional Statement
• Office of Audit Resolution and and Cost Policy
• Office of Financial Policy
• Office of Finance Organizational Chart
• Key Personnel

Last Updated: 2/11/2009