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HHS Personnel Instructions and Circulars - Sorted By Chapter

42 Appointment of Special Consultants

42-1           Appointment of 42 U.S.C. § 209(f) Special Consultants (.pdf.doc), Effective Date:  04/02/2012

42-2           Appointment of 42 U.S.C. § 209(g) Service Fellows (.pdf.doc), Effective Date:  09/19/2012


213 Excepted Service 

213-1         Student Educational Employment Program and Student Volunteer Employment Program Handbook (.pdf.doc), Effective Date:  10/30/2008


250 Personnel Management in Agencies

250-2         Authority to Set Rates of Basic Pay for Positions Not Covered By other HHS Instructions or Delegations; revision (.pdf.doc), Effective Date:  10/17/1996

250-3         Delegation of Authority for Personnel Administration and Personnel Management (.pdf.doc), Effective Date:  05/01/1997

250-25       Authority to Approve Details of Civil Service Personnel Under the Public Health Service Act; deleted, (.pdf.doc), Effective Date:  11/05/2007


251 Agency Relationships With Organizations Representing Federal Employees and Other Organizations

251-1         Communication and Consultation with Supervisors, Management Officials, and Employee Organizations, (.pdf.doc) Effective Date:  05/30/2008


273 Personnel Management Evaluations 

273-1         Human Resources Assessment Program (.pdf.doc), Effective Date:  01/31/2008


293 Personnel Records 

293-3         Employee Performance File System Records (.pdf.doc), Effective Date:  12/06/1996



296-3         Administering Oaths of Office and Appointment Affidavits (.pdf.doc), Effective Date:  10/04/2006


297 Privacy Procedures for Personnel Records 

297-1         Privacy Procedures for Personnel Records (.pdf.doc), Effective Date:  04/25/2008


300 Employment

300-3         Detail of Employees, Effective Date:  06/22/2013

301-1         Overseas Employment, Effective Date:  02/28/2014

302-1         Employment in the Excepted Service (.pdf.doc), Effective Date:  01/30/2009

304-1         Appointment of Experts and Consultants (.pdf.doc), Effective Date:  04/25/2008

308-1         Student Volunteer Service Program, Effective Date: 02/12/2014


315 Career and Career Conditional Employment 

315-1         Probationary and Trial Periods, (.pdf.doc), Effective Date:  01/26/2009


330 Recruitment, Selection, and Placement 

330-2         Career Transition Assistance Plan (.pdf.doc), Effective Date:  01/29/2009

332-1         Objections to Eligibles and Passover of Veterans (.pdf.doc), Effective Date:   10/21/2011


337 Examining System 

337-1         Category Rating and Selection Procedures (.pdf.doc), Effective Date:   11/03/2010


338 Qualifications Requirements 

338-2         Category Rating and Selection Procedures (.pdf.doc), Effective Date:   11/03/2010


340 Part-Time Career Employment 

340-1         Part-Time Career Employment, Effective Date:   11/21/2013


351 Reduction in Force 

351-1         Reduction in Force (pdf-18 pages), Effective Date:   03/26/2014


352 Reemployment Rights 

352-1         Actions Relating to Employees With Reemployment Rights (.pdf.doc), Effective Date:   05/24/1996


410 Training 

410             Delegations of Authority to Approve and Acquire Training (.pdf.doc), Effective Date:   03/30/1995

412             Training Requirements for Supervisors, Effective Date:   10/30/2011


430 Performance Management 

430-1         Performance Management Appraisal Program Policy (non-SES), Effective Date:  

430-2         Performance Management Appraisal Program (PMAP) Handbook (pdf - 38 pages), Effective Date:   06/16/2015

430-6         Performance Management for Members of the Senior Executive Service (SES) (.pdf.doc), Effective Date:   12/01/2010


451 Awards

451-1         Incentive Awards; revision (.pdf.doc), Effective Date: 01/2010


511 Classification Under the General Schedule 

511-1         Position Classification Program, Effective Date: 02/05/2013

511-2         Use of Career Ladder Positions (.pdf.doc). Effective Date:

511-3         Non-Competitive Promotion Based Upon Reclassification (Accretion of Duties) (.pdf.doc), Effective Date: 10/21/2011


531 Pay Under the General Schedule

531-1         Setting Pay Based on Superior Qualifications and Special Needs (.pdf.doc), Effective Date: 12/10/2010

531-2         Setting Salary; revision (.pdf.doc), Effective Date: 05/20/1996

531-4         Within Grade and Quality Step Increases; consolidation of Instructions 531-4 and 531-5 (.pdf.doc), Effective Date: 06/04/1996


532 Prevailing Rate Systems 

532-1         Pay Setting - Federal Wage System (FWS) (.pdf.doc), Effective Date: 01/26/2009

532-7         Establishment of Temporary or Seasonal Construction Pay Rates (.pdf.doc), Effective Date: 05/13/1986


537 Repayment of Student Loans

537-1         Student Loan Repayment Program Policy (.pdf.doc), Effective Date: 03/19/2007


550 Pay Administration 

550-1         Premium Pay (.pdf.doc), Effective Date: 01/03/2010

550-2         Allotments and Assignments from Federal Employees to Labor Organizations; deleted (.pdf.doc), Effective Date: 11/06/2007

550-3         Compensatory Time Off for Travel (.pdf.doc), Effective Date: 03/28/2008

550-11       Compensatory Time Off for Religious Observances (.pdf.doc), Effective Date: 03/13/1995

550-12       Distribution of Federal Salary and Other Payments By Electronic Funds Transfer; establishment of new Instruction (.pdf.doc), Effective Date: 07/26/1996


572 Payment of Travel Expenses 

572-1         Payment of Travel and or Transportation Expenses; revision/consolidation (.pdf.doc), Effective Date: 01/06/2012


575 Recruitment and Relocation Bonuses, Retention Allowances, and Supervisory Differentials

575-1         Recruitment, Relocation and Retention Incentives (3Rs) (Change 1) (.pdf.doc), Effective Date: 12/15/2008

575-2         Reimbursement of Expenses to Obtain Credentials (.pdf, .doc), Effective Date:


590 Title 38 Physician and Dentist Pay 

590-1         This Instruction implements HHS regulations and procedures for payment of Physician and Dentist Pay (PDP), Effective Date: 03/28/2013


595 Physicians Comparability Allowances

595-1         Physician's Comparability Allowance (Plan), Effective Date: 04/12/2002 [Not available on line]

610 Hours of Duty 

610-1         Establishing and Administering Hours of Duty (.pdf.doc), Effective Date: 05/16/2008

610-2         Temporary Closing of Work Places and Treatment of Absences (.pdf.doc), Effective Date: 05/30/2008

610-3         Establishing Appointment Effective Dates (.pdf.doc), Effective Date: 10/21/2011

630 Absence and Leave 

630-1         Leave and Excused Absence; amended (.pdf, .doc), Effective Date: 12/17/2010

731 Suitability, National Security Positions, and Personnel Investigations 

Instruction 731-1  Personnel Security/Suitability Program (.pdf.doc), Effective Date: 01/08/1998

751 Discipline 

751-1         Official Reprimands (Abolished except Exhibit 751-1-A) (.pdf.doc), Effective Date: 05/01/1995

752-1         Adverse Actions (Abolished except for Exhibit 752-1-A) (.pdf.doc), Effective Date: 05/01/1995

771 Agency Administrative Grievance System 

771-1         Administrative Grievance Procedure (pdf - 13 pages), Effective Date: 06/05/2008

792 Federal Employees Health and Counseling Programs 

792-5         (Interim) HHS Drug-Free Workplace--Drug Testing Program (.pdf.doc), Effective Date: 04/13/1990

920 Senior Executive Service 

920-1         Executive Resources Management; deleted (.pdf.doc), Effective Date: 03/20/2008

920-2         The Senior Executive Service: Reduction in Force and Furlough (.pdf.doc), Effective Date: 06/05/1996

930 Programs for Specific Positions and Examinations (Miscellaneous) 

930-2         Accepting Volunteer Service for Use in Providing Health Care (.pdf.doc), Effective Date: 06/06/1997

990 General and Miscellaneous 

990-1.2     Telework Policy (.pdf, .doc), Effective Date: 11/18/2011

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Content created by Assist. Sec./Administration - Human Resources
Content last reviewed on January 7, 2016